Project Officer

3 weeks ago

Melbourne City Centre, Australia Department of Education Full time

Reporting to a Manager in a Major Projects Branch of the Delivery Division, this Project Officer position will assist in the delivery and administration of a number of education infrastructure capital works projects.
- Qualifications in architecture, engineering, or project management is highly desirable
- Knowledge and good experience in the planning, execution and delivery of projects, including stakeholder management and consultant/contractor liaison
- Demonstratated project coordination and administration skills
- Excellent written and oral communication and superb administration skills
- Excellent interpersonal skills and be able to engage with internal and external stakeholders, maintaining the project's momentum at all times
- Good understanding and experience of public sector infrastructure funding and delivery systems will also be looked upon favourably.

As detailed in the Position Description, the Key Seelction Criteria for this role includes:
**Criteria 1**: 'CORE Values'
**Criteria 2**: 'Specialist Procurement Expertise'
**Criteria 3**: 'Planning and Organising' and 'Problem Solving'
**Criteria 4**: 'Verbal Communication' and 'Written Communication'
**Criteria 5**: 'Conceptual and Analytical Ability'
- Providing administrative and project coordination support to a larger team of project managers and/or project officers across all aspects of project execution, ensuring expectations and communications are clear, unambiguous and are understood and agreed between all stakeholders.* Supporting project officers and managers in ensuring the works program is administered, key program or contractual milestones are achieved and that delivery, performance and financial targets are met.* Collaborate with internal and external stakeholders on a range of matters including the planning, design, legal and communications aspects related to a site.* Collecting and maintaining effective and meaningful data and information for the preparation of reports and memoranda and updating the corresponding organisational IT systems* Updating project files, databases and project management systems to ensure the data and information collated is relevant and readily available throughout the development of a project and until its completion* Assisting with the coordination and preparation of meeting and on-site inspections agendas, minutes and its timely distribution to all involved stakeholders, following-up on identified action items and issues.* Liaising with DE/VSBA's internal teams as well as other governmental (state, federal or local) agencies and developing effective working relationships to identify and manage risks and assist in resolving issues impacting project delivery. This is likely to include managing sensitive negotiations with stakeholders with competing priorities.* Provide clear and timely advice and reporting on project planning, delivery, benefits and outcomes for a range of stakeholders, including Ministers, the Secretary, senior officers and project teams.

Multiple position available as fixed term for 2 or 3 years.
For more details regarding this position please see attached position description.
Applicants requiring adjustments can contact the nominated contact person.
Applications close 24/05/2024

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