Project Officer

2 weeks ago


Melbourne City Centre, Australia Victoria Police Full time

**About the role**:

- VPS4 range $91,418 - $103,725 p.a. + super + leave loading
- One fulltime, fixed term position. Position 20043857 until 19/04/25
- Working within the Rostering Project - Project Delivery Division, Digital Services and Security Department located at the Victoria Police Centre, 311 Spencer Street, Docklands.

The Project Delivery Division (PDD) provides a project management service to Digital Services and Security Department and coordinates, directs, and oversees programmes and projects in order to deliver outcomes and benefits supporting Victoria Police's strategic objectives.
Within the PDD is the Project Management Office (PMO) who provides support, assistance with the delivery of project components, quality assurance on project reporting and project management functions and maintenance of a ‘Centre of Excellence' for project delivery. The PMO also assists in the mobilisation of new projects, including the initiation and establishment of project teams for projects.
PDD is seeking a Project Officer to support the initiation, delivery, and transition of the Enterprise Rostering and Timesheets (Rostering) project.
The overall objective of the Rostering Project is to implement an integrated, enterprise-wide rostering, leave management, and time sheeting solution.
The Project Officer will report to the Rostering Senior Project Manager, supporting them in project assurance and project governance, as well as project mobilisation and project delivery. The role will be diverse, requires flexibility and is likely to undertake a wide variety of work across the division.
Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

**Your duties will include**:

- Manage on and off boarding of project resources.
- Assist the Rostering Project Manager with the induction of project resources.
- Provide financial administration support to the Rostering project, including management of invoices and purchase orders.
- Assist the Rostering Project Manager with project mobilisation activities including the recruitment of project resources.
- Coordinate the development of Project and Portfolio Reports and perform quality assurance reviews.
- Assist the Project Manager in the development and maintenance of Project Standard and Guidelines, engage and communicate changes to Rostering Project Manager.
- Conduct regular project assurance reviews to monitor compliance with standards and guidelines.
- Provide project administration support across Enterprise Rostering Project, including Project Control Board and Project Advisory Group secretariat support.
- Supplement HR support to the Rostering Project Manager.

**As the successful applicant, you will have**:

- Proven project management support experience and capability including the ability to achieve objectives within tight timeframes.
- Ability to prioritise tasks and complete tasks to meet deadlines under limited supervision.
- Ability to effectively and flexibly operate in a dynamic and fast paced project environment.
- Well-developed oral and written communication skills including the ability to write high quality written materials and brief team members and stakeholders.
- Ability to monitor stakeholder satisfaction and manage stakeholder issues to ensure positive outcomes for the stakeholder and project team.
- Proven ability to use initiative to influence others to drive positive change in the work area.
- A relevant tertiary education would be desirable, but not essential.

**Requirements and relevant information**:

- One (1) x full-time, fixed-term position available. Position 20043857 until 19/04/2025,
- This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
- Resume

Applications close midnight, Thursday 18 May 2023.

**About Us**:
Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.


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