Facilities Team Assistant

2 weeks ago

Sydney, Australia Talent Web Full time

Sydney CBD Location
- Full time, 5 days in office
- Collaborative Team

This Facilities Team Assistant’s role is to ensure the smooth operation of daily office activities by managing multiple tasks in a fast, courteous, and pleasant manner. The role supports The Executive Assistant to the CEO/Office Manager and will work closely with Executive Administrative Assistant. This position is responsible for reception, facilities, and a range of administrative tasks that contribute to the delivery of exceptional business support.

**Responsibilities**
- Act as the first point of contact to meet and greet external visitors, couriers, and caterers.
- Operate the switchboard/phone to answer, screen, route calls and relay messages.
- Co-ordinate meeting room bookings for external and internal meetings, functions, and events.
- Maintain presentation of reception, the Breakout Area including the kitchen, all meeting rooms, and quiet rooms. Maintain stock levels of office supplies and kitchen amenities.
- Manage the issue, recording and collection of security passes.
- Manage office locker allocation.
- Coordinate staff events.
- Act as the key contact with building management
- Act as fire warden
- Complete Credit card Expenses
- Support the Executives Assistants as required.
- Assist with office Support Errands

**What we want from you**
- Prior working experience in a similar fast paced environment.
- 1 - 3 years’ experience in a similar support role.
- Experience in facilities management and reception preferred.
- Proficient in Microsoft Office
- Confidence to liaise with stakeholders at all levels.
- Excellent written and verbal communication skills.
- High attention to detail and organisational skills.
- Logical and flexible approach to work with an ability to adapt quickly to changing priorities.
- Desire to work as part of a team and ‘go the extra mile’ to help others.
- Self-motivated, self-disciplined, and highly results orientated. High level of initiative essential.

If you think this position is right for you APPLY today

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