Operations Coordinator

3 weeks ago

Artarmon, Australia SBS People and Culture Full time

Are you a highly capable Coordinator who will thrive in the world of TV?
- Work in a fast paced environment in a team of talented. committed people
- Work 3 days in our Artarmon hub and 2 days per week from home

We also acknowledge the unique contribution that Aboriginal and Torres Strait Islander peoples make to our society and our workplace though their enduring and continued connection to land, sea, sky and community.
**About Us**
SBS is one of the world's most unique and innovative media organisations, producing trusted, meaningful and engaging content that exists for all Australians to inspire, support and celebrate the diversity of our multicultural society.
Our purpose, for the last 40 years, has reflected and explored the evolving diversity of Australia, investing in initiatives to deepen its connections with communities, sharing their stories and giving a voice to those often unheard, with the aim of increasing understanding and respect of the differences that make up Australia.
SBS is a truly distinctive network, showcasing multicultural, multilingual and First Nations stories otherwise untold in the Australian Media.
**The Department**
Operations/Commercial/Commercial & Production (TV and Online Content Division)
**The Role**
The purpose of this role is to coordinate and be responsible for a range of financial operations and administrative tasks relating to the acquisitions and commissioning of television broadcasting, online and digital rights for SBS Channels, including the end-to-end processing of all acquired and commissioned payments, in line with SBS's ongoing evolution in a complex multi-platform environment.
Reporting to the Operations Manager, this role is responsible for a wide range of financial and administrative tasks relating to processing and tracking of disbursements and recoupments, maintenance of database systems, financial reporting and liaising with stakeholders.
Some of the daily tasks include (but are not limited to):

- Under the direction of the Operations Manager Commercial, liaise with stakeholders both internally and externally to ensure prompt payments/disbursements for all acquired and commissioned content while also ensuring that all required documentation is accurate and available, and payments are processed within contractual terms and conditions.
- Assist the Operations Manager, Commercial with tracking and reporting on recoupment.
- Arrange for the supply and distribution of withholding tax certificates, either from the ATO or official SBS letters, to overseas stakeholders as requested.
- Prepare correspondence relating to payment queries, requests for remittance documentation and other matters as they arise.
- Other duties as may be required by the Operations Manager Commercial.

Business Systems & Processes
- Maintain and ensure accuracy of payment details in ORACLE and IBMS databases.
- Maintain up to date and well managed filing and reporting systems using proper naming conventions for contract files and related correspondence and documentation.
- Create Purchase Requisitions for any Operational transactions as required.
- Assist the Operations Manager, Commercial with the monthly reconciliation of financial transactions between ORACLE and IBMS systems.

**About You**
- To be successful you will be motivated to maintain high standards in all aspects of your work, while also completing repetitive, complex rights data capture tasks using established databases.
- It is important that you can confidently adapt to changing priorities, and that you are a highly organised multi-tasker who will maintain high-level attention to detail and accuracy, within a deadline driven environment.
- Previous experience in finance and/or administration, or a related support position within the Television or Film industry is highly desirable.
- Because this role is such a key support for the team, we need someone who is efficient, reliable, and skilled in all aspects of administrative support. This includes (but isn't limited to):

- Experience in Financial Administration processes
- Proven ability to meet and prioritise competing deadlines
- Excellent electronic document and file management abilities
- An understanding of IBMS (Broadcast management database) is desirable.

Feel like you meet most, but perhaps not all the criteria listed? then send through your details; whilst we have specific requirements in mind, we can look at how we may be able to bridge any gaps.
**Some of the reasons to consider working with us**
- The people a genuine sense of feeling included ( we truly celebrate and welcome difference) and being part of one of the most inclusive companies in Australia.
- The culture and engagement of our workforce, we are proud to have an employee engagement score of 82% with low levels of employee turnover.
- A brand that is not only recognisable but trusted and established, we have been broadcasting for over 40 years and we're not done yet
- We offer a range of benef

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