Portfolio Engagement Lead

3 months ago

Melbourne, Australia Department of Transport and Planning Full time

Location: Melbourne | CBD

Job type: Ongoing - Full Time

Organisation: Department of Transport and Planning

**Salary**: $109,730 - $132,764

Occupation: Other

Reference: 5606

**About Us**

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

Communications and Customer Experience is a Division Group within the Office of the Secretary in Department of Transport and Planning, and is responsible for ensuring a high level and coordinated view of internal and external engagement and consolidation of better advice for executives regarding the department’s government priorities, strategic plan and delivery of discreet and major projects communications and engagement.

We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

**About the Role**

The Portfolio Engagement Lead sits within Public Affairs branch and is responsible for leading and coordinating engagement for the Communications and Customer Experience office, including internal and external stakeholder events, briefings, site visits, launches, social media visits, roundtables, for state and federal government priorities. This role coordinates and portfolio communications, across all DTP portfolios and DTP delivery agencies ensuring that all materials are refined, fact checked and of high quality and consistency. Managing a full and complex work program and liaising with the key people throughout the offices and key government stakeholders are imperative to the driving purpose of this role.

To access the Position Description, please **click here**

**Position Outcomes / Accountabilities**
- Strategic Advice - has provided strategic advice to critical internal and government stakeholders for the effective delivery of Ministerial events and engagements.
- Communications and reputational risks and issues are proactively identified and mitigated through proposed solutions and escalation.
- Stakeholder Management - builds positive relationships, identified opportunities and resolved issues. The incumbent has liaised with event organisers, Portfolio staff, external stakeholders and DTP Executives and business areas.
- Negotiation and influencing skills to develop and maintain relationships with a wide range of stakeholders including portfolio offices, portfolio advisors, DTP executives, government departments and agencies.
- Event Coordination - The Portfolio Engagement Lead has effectively coordinated the program of DTP Portfolio Minister events and engagements, ensuring timely provision of accurate and relevant information for all Ministerial engagements.
- Operational Reliability creates and maintained high quality workflow management procedures and coordination to ensure the delivery of materials and engagement is delivered in a timely and professional manner.
- Deadlines are Met -effectively manages critical deadlines, allocates work across the Portfolio Communications and Engagement team and Subject Matter Experts to ensure that all event materials (speeches, briefings, presentations etc) are delivered to schedule.
- Leadership - provides training, mentoring support and advice across the Portfolio Communication and Engagement team, works collaboratively across TCEO division for coordinated, consistent and collegiate approaches to the work of DTP and transport agencies.

**Key Selection Criteria**

The Department of Transport and Planning is seeking an experienced and dynamic individual to join us as a Portfolio Engagement Lead. In this role, you will drive strategic planning and co-creation efforts, ensuring that all initiatives align with the department's broader vision and community needs. You will play a pivotal role in engaging with senior stakeholders and lead the implementation and delivery of complex projects.

As a Portfolio Engagement Lead, you will bring deep expertise in strategic planning, guiding teams through the process while ensuring that strategies flow effectively through operational and team plans. Your leadership in partnering and co-creation will foster collaboration across the department and the public sector, anticipating potential challenges and leveraging your knowledge of the political and organizational landscape.
You will also be future-focused, aligning team objectives with long-term goals and integrating the latest technologies into your work. Critical thinking and problem-solving will be key, as you navigate complex issues, delivering innovativ

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