Accounts Payable Administrator

2 weeks ago

Perth, Australia FSC Civils Full time

Checking and Entering Invoices into the System
- Raising Purchase Orders
- Preparing Invoices for Payment

The accounts payable role is responsible for various accounting and clerical tasks related to the maintenance and processing of accounts payable transactions.

**Responsibilities & Duties**
- Including but not limited to the following general statements describing the general nature & level of work expected)_

**General**
- Be an enabler - an overriding principle with this role is to be an enabler to the business. It is crucial to get to know the team, build relationships with the operations and project management teams, and to assist with their issues.
- Be professional under pressure when receiving visitors and answering the phones.

**Job Specific**
- Entering Invoices into the accounting system
- Checking and verifying Invoices
- Ensure invoices are authorised and approved internally adhering to company financial processes
- Raising Purchase Orders
- Preparing Invoices for payment
- Processing payment for approved Invoices
- Reconciling supplier accounts
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Ensuring all month end requirements and reports are completed within finance timelines
- Liaise with internal and external stakeholders to resolve queries.
- Update and maintain vendor database in a timely manner
- Identify improvements to the accounts payable process.
- Ad hoc projects

**Qualifications and Experience**

Minimum of 2 years accounts payable experience
- Essential

College course in accounting
- Desirable

Knowledge of financial and accounting principles and practices
- Essential

Demonstrate an advanced level of knowledge of Microsoft Office
- Essential

Experience on MYOB Advanced
- Desirable

**Personal Attributes**
- Must have strong work ethics
- Must be well organized and a self-starter
- Must be able to follow standard filing procedures
- Detail oriented, professional attitude, reliable
- Proficient in Excel and Word
- Possess strong organizational and time management skills
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and procedures
- Ability to communicate effectively verbally and in writing
- Ability to interact with employees and vendors in a professional manner
- Ability to work independently and with a team with emphasis on accuracy and timeliness

***

**Statement of Intent**

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this position. They are not intended to be an exhaustive list of all responsibilities and activities required of the position.

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