Executive Assistant

4 weeks ago

Melbourne City Centre, Australia HAYS Full time

Executive Assistant

**Your new company**

A state government entity that supports independent, long-term, evidence-based health promotion practice, partnerships and leadership. We continue to be a global leader in health promotion, as a Collaborating Centre with the World Health Organisation and technical partner to UNICEF.

**Your new role**

Located within the CEO Office, the position of **_Lead, Board and CEO Support_** will report to the Chief of Staff and be responsible for the efficient running of the CEO Office and Board administration activities.

You’ll act as a conduit and must be able to provide a high level of confidentiality; maintain relationships with stakeholders; and represent in a professional manner at all times.

**Key responsibilities**:

- Providing exemplary high-level administrative support including calendar and correspondence management
- Providing administrative support as required to ensure Board meetings and other related board activities and events are well-supported
- Providing strategic advice and coordination support to the Executive Team and CEO on Board and Board Committee items, including liaising closely with the Executive Manager, Corporate Services
- Communicating with a range of internal and external stakeholders including local and international health promotion organisations, partner organisations, and members of department Task forces, Roundtables, Panels and similar

Collaborating with other Executive Assistants to ensure consistent, effective and efficient executive and team administration services across this department

**What you'll need to succeed**

Agility, initiative, and a proactive working style will set you up for success in this integral position.

**Additional qualifications and experience**:

- Relevant tertiary qualifications in a relevant field/discipline preferable
- Impressive demonstrable experience working as an Executive Assistant in an Executive or Chief Executive Office
- Experience working closely with Boards and Board Members is highly desirable
- Experience working within the health, community, or government sectors desired
- Ability to establish systems and procedures to guide work and track progress
- Exceptional communication, stakeholder management, organisation and negotiation skills
- High competency with Microsoft Office.

**What you'll get in return**

You will be joining an award-winning state government entity. Earning a highly competitive salary and progressing your career within an inclusive and supportive team environment.

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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