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Executive Assistant

4 months ago

Melbourne City Centre, Australia HAYS Full time

Exciting opportunity for an Executive Assistant to start their next chapter in their career
Your new company
An Australian wide banking firm is looking for an Executive Assistant to join their team. This company values the planet and aims to create 0 net emissions by 2030, they would like an Executive Assistant that aligns with their beliefs.

This role is a permanent, full time in the office (with potential to work from home 1 day a week) working from their Collingwood office.

Your new role
This will be a busy, fast-paced environment that offers a lot of variety and opportunity for growth. As the Executive Assistant you will be supporting the CEO with his busy diary management & travel arrangements, along with supporting the executive team with travel arrangements and other general ad hoc tasks.

Your role will include but not limited to:

- Being a point of contact for the Managing Director and Executive managers.
- Managing a wide range of priorities from multiple senior stakeholders.
- Coordinating travel arrangements on behalf of the Managing Director and Executive managers including booking airfares, hotels, taxis/cars and preparation of travel itineraries.
- Managing approvals for expense reimbursements on behalf of the Managing Director and Executive managers, credit card monthly statements and invoices.
- Coordination of all of the Executive Committee meetings including publication of the Committee papers to the electronic portal.
- Preparation of business documents including correspondence, memos, reports, minutes, agendas and papers.
- Coordinating, collating and distributing documentation in preparation for both internal and external meetings.
- Preparing PowerPoint presentations and spreadsheets.
- Preparing monthly reporting as required.
- Coordinating functions and catering.
- Provide assistance and support to the Administrative Support Officer and Company Secretary in preparation for the Annual General Meeting and in periods of leave.
- Any additional ad hoc administration support as required.

What you'll need to succeed
- Significant experience as an Executive Assistant or Personal Assistant supporting at least senior management level.
- Outstanding communication skills in liaising both internally within the organisation and externally with customers - including written, oral and interpersonal.
- Good sense of time management and excellent organisational skills.
- Proactive thinker with an enthusiastic can-do attitude and the ability to adapt and respond to a changing work environment.
- Highly developed MS Office skills especially PowerPoint.
- Previous experience in successfully developing and implementing administrative procedures.
- Ability to develop a working knowledge of relevant bank policy and procedures regarding administrative duties.
- Being able to demonstrate initiative. Be highly motivated and committed to the requirements of the position.
- Accuracy and attention to detail.
- Critical thinking and problem-solving skills.

What you'll get in return

You will become an integral member of the team and enjoy having variety in your week. This role is office based in Melbourne CBD. It is a full time, permanent position. Working in a newly renovated office with a team that is friendly and supportive. Opportunity to start ASAP.

What you need to do now

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2757601