Administrative Assistant

1 month ago

Perth, Australia Western Power Full time

**Administrative Assistant**:

- Location: Perth Office - CBD, WA, AU- 10 Apr 2024A career with Western Power offers opportunities to explore your full potential - whether you’re seeking new skills, wanting to diversify your knowledge of the business or are simply ready to tackle a new challenge.

We currently have an exciting opportunity for an Administrative Assistant at Perth CBD Office on a Permanent Full-Time basis.

**About this role**

As the Administrative Assistant you will be responsible for the delivery of a wide range of administrative and office support services and activities to facilitate the timely, efficient, and effective operation of the function and/or manager.

Provision of administration duties including but not limited to; research, document and record management, stakeholder support, diary management, travel bookings, account reconciliation, purchasing of stationery, goods & equipment, and project support.
- Liaise with relevant business units across the organisation to ensure efficient running of the Function (e.g. IT, Accounts Payable, IKM, Finance etc.)
- Provide timely diary management support to the Head of Function to support their delivery of business objectives.
- Appropriately plan and organise meetings and functions to support achievement of objectives.
- Coordinate and arrange travel bookings for employees to achieve maximum cost efficiencies.
- Support the day-to-day delivery of projects through provision of administrative activities including but not limited to; research, document and record control and management, stakeholder support, production of reports and presentations etc.
- Maintain suitable levels of stationery, IT equipment, etc. as required.
- Act as Functional Records Officer and maintain accuracy of on and off line filing systems including appropriate archiving
- Coordinate and maintain central database of employee activity including training schedules, absence records etc.
- Financial management including raising purchase orders & payment of invoices in Ellipse, credit card reconciliations and petty cash and ensuring relevant cost codes are utilised.
- Establish effective working relationships and high standards of customer service.
- Produce reports, correspondence, presentations, spreadsheets in a timely and accurate manner, as required.
- Provide effective support in the preparation of cyclical and other business reporting requirements (e.g. KPI’s, monthly and quarterly reports)
- Manage and maintain Calendar(s) ensuring they are accurate and up to date.
- Identify issues, offer advice and escalate issues appropriately where necessary.
- Assist and support the implementation of continuous improvement initiatives.

**About you**

We are seeking someone with experience and attributes that include:

- Completed Year 12 (or equivalent) with English and Mathematics and / or at least 3 year’s demonstrated general administration experience.
- Knowledge of principles and practices of basic office management.
- Experience of Microsoft Word, Excel and PowerPoint software.
- Understanding of administrative functions and office practices.
- Able to deliver high quality, professional, customer focused administrative services.
- Good written and verbal communication skills.
- Ability to maintain a high level of accuracy and confidentiality.

**Why work with us?**
- Competitive salary of $77,707 + 11% Superannuation
- Professional Development opportunities including training initiatives and study assistance.
- An award-winning employee recognition and benefits program.
- Access to five Employee Network Groups - which celebrate and communicate the diversity of our workforce.
- The opportunity to purchase up to four weeks of additional leave per year.
- Access to salary packaging, social club activities, discounted health insurance and gym membership

**Our commitment to Diversity**

We are also proud to have launched our Innovate RAP in Mar 2022 (Reconciliation Action Plan). Our Innovate RAP outlines our commitment to the Reconciliation journey in WA.

**How to Apply**

Please note that final stages of our recruitment process require completed Background & Assessment Checks. This includes a current police clearance (issued within the last six months), checks on documentation and references which verify your identity and qualifications, and a medical assessment

Applications close on 30 April 2024

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