Executive Business Officer

4 weeks ago

Melbourne, Australia Whitehorse City Council Full time

**$91k - $98k per annum + 11% Superannuation**:

- **Full Time**:

- **Direct support for the CEO, Mayor and Councillors**

At Whitehorse City Council, community is at the heart of everything we do. To stay ahead of the evolving changes and needs of the community, the organisation is undertaking an exciting transformation journey that will transform ways of working and will empower employees to be innovative and constantly striving towards providing excellent customer experience at all times. The five pillars of our transformation focus on:

- Excellent Customer Experience and Service Delivery
- Great Organisational Culture
- Innovation and Continuous Improvement
- Good Governance and Integrity
- Long Term Financial Sustainability

**About the Role**

The Executive Business Support Officer plays an important role in providing quality administrative and project support to the CEO, Mayor and Councillors, and to support delivery of Executive Business functions. In this position, you will:

- Provide direct support for the CEO, Mayor and Councillors including making appointments, co-ordinating meetings, correspondence, receiving initial enquiries, organising purchases, arranging conference attendances and other executive support activities.
- Maintain diary and office management for the CEO, Mayor and Councillors as well as providing draft correspondence and reports as required.
- Organise and manage Civic events and functions including Citizenship Ceremonies, delegations, visits and community meetings. Undertake other administrative support duties as required including provision of customer service support, answering general telephone and counter enquiries, and support to all staff.**Skills and Experience**
- High level of digital and technology literacy and experience (experience with InfoCouncil and Microsoft Office is desirable).
- Proficiency in MS Office suite including Word, Excel, Outlook, PowerPoint etc. as well as experience in electronic purchasing.
- Advanced level of oral and written communication skills and excellent telephone manner.
- Be able to resolve job specific problems and gain cooperation and assistance from Councillors, staff, members of the public and customers in the administration of well-defined activities.
- Ability to work collaboratively, and excel in a team environment
- Openness to change and ability to adapt to changes and support new initiatives within the organisation.

**In return, we will offer**:
**The ability to make a difference - **Working at Whitehorse City Council you contribute to making a real difference in the lives of the community and those that live, learn, work or visit Whitehorse. Every day you really will see how the work you're involved in benefits the diverse community.

**Great working conditions **- a professional environment, friendly and supportive teams and a flexibility program that promotes employee work life balance.

**An extensive Health and Wellbeing offering **- Employee assistance program, private health insurance benefits, health checks (skin, hearing and vaccinations), discounted gym membership and facilities (e.g. Theatre, Arts, Leisure) and an active health and wellness program (e.g. stretching, healthy eating demonstrations and health challenges.

**Transformation**:

- We are in a time of transformation to stay ahead of the evolving changes and needs of our community. Together, we are on an exciting journey to empower all of our employees to be innovative, and constantly strive towards continuous improvement.

**Further Information**

Please contact Selina Fotia, Executive Business Support Team Leader on 03 9262 6301 for a confidential discussion if required. To apply, please submit a copy of your resume (max 5 pages) and one page statement addressing the selection criteria and what you would bring to the role by 28 February 2024.

**Come and join the transformation
**_Download the Position Description: _**

Executive Business Support Officer
- City of Whitehorse is a culturally and linguistically diverse community. We are proud of the diversity of our workforce and recognise the strength this provides in meeting the needs of our community. We are committed to upholding a safe, inclusive and respectful workplace that values the contribution of all. _
- Whitehorse City Council is committed to being a child safe organisation. We recognise our responsibilities to keep children and young people safe from harm and have established policies, procedures and training to achieve these commitments.ABOUT US

The City of Whitehorse, located 15 kilometres east of the Melbourne CBD, is a culturally diverse community of almost 177,000 people. Whitehorse includes the suburbs of Box Hill, Burwood, Nunawading, Blackburn, Mitcham, Forest Hill and Vermont and is characterised by quiet tree-lined residential streets, an abundance of parks, gardens and natural bushland reserves, bustling shopping centres and a diverse range of arts, cultural, sports and leisu

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