Executive Assistant

3 weeks ago

Sydney, Australia Colliers International Full time

Company Description

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.

With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

**Job Description**:
We are seeking a passionate and determined Executive Assistant looking to accelerate their career and provide high level administrative support to the Managing Director, Investment Services | Australia.

Some of your key responsibilities will include:

- Providing administrative and secretarial support to the Head of Investment Services.
- Drafting communication, including announcements, meeting agendas and presentations on behalf of Head of Investment Services to external and internal clients.
- Preparation of submission documents and marketing reports.
- Assisting the Head of Investment Services to drive and successfully execute key initiatives and general leadership of Investment Services nationally.
- Preparing expense requests, processing credit card payments and other financial transactions.
- Organising travel and other related arrangements (flights, transfers hotel bookings).
- Assisting in maintenance of accurate records on Investment Services team budgets and financial reports.
- Carry out special projects as allocated by the Head of Investment Services.
- Proactively actioning client liaison requirements as necessary, particularly in the absence of the Head of Investment Services.
- Coordinating the preparation of client meetings and functions.
- Setup for meetings including any required catering.
- Disseminating information to internal business services platform as required, including Finance, HR, Marketing, Research, PR and IT.

**Qualifications**:
The skills and experience you will bring to this role will include:

- Recent and relevant experience demonstrating skills in a similar transferrable role (preferably within residential or commercial real estate).
- High degree of attention to detail.
- Intermediate to advanced Microsoft Office knowledge.
- Ability to build rapport with internal clients and an overall great team player.
- Capability to work autonomously.

Additional Information

for more information.

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