Executive Assistant and Board Secretary

3 weeks ago

Melbourne City Centre, Australia Department of Health Full time

***:

- Are you an Executive Assistant looking to be a part of a meaningful organisation?
- Newly created role $92,000 - $104,000 p.a. plus super
- CBD-based + Hybrid Working + Fixed Term 12 months position.

The Executive Assistant & Board Secretary is responsible providing executive management support to the Chief Executive Officer and administrative support across the authority to ensure the smooth and efficient running of the office. This is also a pivotal point of contact for key stakeholders from a diverse range of government, private, public and community service sectors.The position also provides secretariate support to the VARTA Board, including Board meeting agenda preparation, distribution of Board papers and taking Board meeting minutes.

**Accountabilities**:
As an Executive Assistant and & Board Secretary, your responsibilities include, but not limited to:

- Arrange meetings and conferences, including coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements
- Proactively work with senior management and staff to provide administrative support to enable the smooth and efficient running of the office
- Respond to queries, provide timely advice and take follow up action as required, including correctly redirecting incoming correspondence and telephone queries
- Operate wiht confidentiality and discretion at all times
- Keep accurate and complete records of your work activities in accordance with legislative requirements and VARTA records, information security and privacy policies and requirements
- Support the VARTA Chair and Board including Board meeting agenda preparation, coordinating and distributing Board papers, and taking minutes of Board meetings
- Contribute to building a positive and supportive team culture
- Undertake other duties as required

**About you**:
**To be successful in this role, you will possess**:

- Highly developed organisational, interpersonal, and writing skills
- Strong Attention to detail
- Ability to develop and implement systems and procedures to guide work and track progress
- Ability to establish and maintain productive working relationships, including contributing to positive workplace culture

Whilst not essential, experience in providing secretariate support to a Board as well as knowledge of government processes and information systems are highly regarded.
To learn more about the position and its requirements, please refer to the attached Position Description.
Mandatory Vaccination Policy
Application Eligibility

**Application of JSE Policy**:
Notification this is not a VPS Role

**HOW TO APPLY**:

  • Executive Assistant and Board Secretary

    3 weeks ago

    Melbourne, Australia Department of Health Full time

    Location: Melbourne | CBD Job type: Full time / 12 months Organisation: Department of Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: VG/DH/RRIL/1733738 VARTA is a statutory authority guided by the Assisted Reproductive Treatment Act 2008 and the Minister for Health’s Statement of Expectations. VARTA helps...

  • Executive Assistant to the Board

    2 weeks ago

    Melbourne, Victoria, Australia Independentschools Full time

    About the School:With growth comes opportunity. Advance your careerHume Anglican Grammar is a multi-campus co-educational Anglican Diocesan School offering education from Prep to Year 12 in the Northern growth corridor of Melbourne. Hume Anglican Grammar has an open enrolment policy so educates children from many faiths and with a diverse range of...

  • Assistant Company Secretary

    2 weeks ago

    Melbourne, Victoria, Australia Greenfields Executive Recruitment & Search Full time

    Assistant Company Secretary - ASX Listed Financial Services - Melbourne Greenfields Executive Recruitment & Search The role of Assistant Company Secretary is to provide high-quality Corporate Governance and Company Secretarial support to this leading ASX Listed Financial Services organisation that is going through substantial growth. Reporting into the...

  • Assistant Company Secretary

    3 weeks ago

    Melbourne, Australia Dean & Ling Executive Full time

    Unique part-time opportunity for an Assistant/Deputy Co Sec with ASX-listed experience. Accelerate your governance career in a supportive environment. This is an outstanding opportunity for passionate governance professional to join a growing and market leading ASX-listed enterprise which has successfully developed a portfolio of innovative products on a...

  • Deputy Board Secretary

    2 months ago

    Melbourne, Australia The Royal Women's Hospital Full time

    Location: Melbourne | Northern Metropolitan Job type: Not provided Organisation: The Royal Women's Hospital **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, IT and Telecommunications, Information Management, Other Reference: 24867 **Deputy...

  • Governance Manager and Board Secretary

    2 months ago

    Melbourne City Centre, Australia Department of Education Full time

    The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high quality curriculum, assessment and reporting for all Victorian students birth to 18 years. An exciting opportunity exists to join the Corporate Services Division in Assurance and Improvement Unit for an ongoing...

  • Governance Manager and Board Secretary

    1 day ago

    Melbourne City Centre, Australia Department of Education Full time

    The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high quality curriculum, assessment and reporting for all Victorian students birth to 18 years. An exciting opportunity exists to join the Corporate Services Division in Assurance and Improvement Unit for an ongoing...

  • Deputy Board Secretary

    2 weeks ago

    Melbourne, Victoria, Australia The Royal Women's Hospital Full time

    Location: Melbourne | Northern MetropolitanJob type: Not providedOrganisation: The Royal Women's HospitalSalary: Salary not specifiedOccupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, IT and Telecommunications, Information Management, OtherReference: 24867Deputy Board...

  • Governance Manager and Board Secretary

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Department of Education Full time

    The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high quality curriculum, assessment and reporting for all Victorian students birth to 18 years. An exciting opportunity exists to join the Corporate Services Division in Assurance and Improvement Unit for an ongoing...

  • Board Secretary Manager Government Relations

    2 weeks ago

    Adelaide city centre, South Australia SA Government -SA HEALTH Full time

    SA HealthJob reference: 826537Location:ADELAIDEJob status: Short Term ContractEligibility: Open to Everyone- Central Adelaide Local Health Network, Office of the Chief Executive Officer:ASOAdministrative Services Officer L8 $117,554 to $121,992:- Full time Term Contract (temporary up to 06 October 2023)About the roleThe Board Secretary and Manager...

  • Executive Assistant to The Company Secretary

    3 weeks ago

    Melbourne, Australia Empire Careers Full time

    Contact Name : Leni Di Primo Location : Melbourne Job Type : Fixed Term/ Temp Job Salary : $40 - $50 per hour - CBD Location - Initial 6 month contract - Commence immediately Are you an experienced and professional executive assistant looking for a new challenge? Do you have excellent communication, organisational and interpersonal skills? Do you want...

  • Board Administrator

    2 months ago

    Melbourne, Australia Dean & Ling Executive Full time

    Fixed term contract in a prominent industry superannuation fund. Play a key supporting role to a Company Secretarial and Governance function. Consistently regarded as an employer of choice, our client is a highly regarded Melbourne based Superannuation fund. They provide a professional, stimulating and friendly work environment and their dynamic team...

  • Board Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    Fixed term contract in a prominent industry superannuation fund. Play a key supporting role to a Company Secretarial and Governance function.Consistently regarded as an employer of choice, our client is a highly regarded Melbourne based Superannuation fund. They provide a professional, stimulating and friendly work environment and their dynamic team promotes...

  • Board Secretary

    2 weeks ago

    Melbourne, Australia Montgomery Full time

    Part-time opportunity (3 days per week) - WFH with flexible working hours - Supportive, motivated and inspired environment **The Position** The position of Board Secretary is an opportunity for those who hold a law degree and are seeking alternative career paths. The role reports into the CEO and work closely with the Company Secretary. You will be...

  • Manager, Governance and Board Secretary

    2 weeks ago

    Melbourne, Australia Burgess Paluch Full time

    Add value to a highly regarded "for purpose" institution - Deal direct with Executives and assist the Board - Report directly to the CEO of this values based hospital **About Us** The Royal Women’s Hospital is Australia’s oldest and most distinguished tertiary hospital, dedicated to improving the health and wellbeing of women and newborns, offering...

  • Board Secretary

    3 weeks ago

    Melbourne, Australia Robert Half Full time

    Reporting to General Counsel provide crucial board support for a renowned healthcare body. Immediate start for 2 months with potential to extend! **About the Company** Our client is a well-known healthcare organisation in the inner north suburbs. **About the Role** Reporting to a supportive & flexible General Counsel, this role will provide crucial...

  • Company Secretary

    2 weeks ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    We are partnering with CareSuper on a newly created Company Secretary role. Unique opportunity to join this cohesive and forward-thinking fund.CareSuper is a leading superannuation fund that delivers superior outcomes for professionally minded, aspirational people who value quality. The fund cares for its members by protecting and enhancing their futures and...

  • Board Secretary

    2 weeks ago

    Melbourne, Victoria, Australia Montgomery Full time

    Part-time opportunity (3 days per week) WFH with flexible working hours Supportive, motivated and inspired environmentThe PositionThe position of Board Secretary is an opportunity for those who hold a law degree and are seeking alternative career paths. The role reports into the CEO and work closely with the Company Secretary.You will be responsible for the...

  • Manager, Governance and Board Secretary

    2 weeks ago

    Melbourne, Victoria, Australia Burgess Paluch Full time

    Use your skills managing Boards and Committees and governance obligations to full effect as you drive Board performance for the Women's.Add value to a highly regarded "for purpose" institutionDeal direct with Executives and assist the BoardReport directly to the CEO of this values based hospitalAbout Us The Royal Women's Hospital is Australia's oldest and...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Cox Purtell Staffing Services Full time

    **Contract Type**: Full Time **Location**: Melbourne CBD - Victoria **Industry**: Administration & Office Support **Contact Name**: Sophie Kelly **Contact Phone**: 0292203400 **Date Published**: 28-Feb-2024 Executive Assistant 1:1 Melbourne CBD Permanent Role - Full Time **Salary**: $105 - $110,000 + Super Hybrid working Cox Purtell is currently...