Assistant Company Secretary

1 week ago

Melbourne, Victoria, Australia Greenfields Executive Recruitment & Search Full time
Assistant Company Secretary - ASX Listed Financial Services - Melbourne

Greenfields Executive Recruitment & Search

The role of Assistant Company Secretary is to provide high-quality Corporate Governance and Company Secretarial support to this leading ASX Listed Financial Services organisation that is going through substantial growth.

Reporting into the Company Secretary you will be part of a high-performing team.

Excellent opportunity for someone with a legal background wanting to grow in the corporate governance, and company secretarial space.

Key responsibilities:

  • Working with the Company Secretary, support the effective delivery of Company Secretarial services for the Board, Audit Committee, Risk Committee, People, Culture and Remuneration Committee, and Nominations Committee and internal Executive Committees.
  • Prepare agendas, communicating Board paper requirements and deadlines, review papers prior to submission to the CEO to ensure high-quality standards are met
  • Attend meetings as requested by the Company Secretary and record minutes and actions
  • Prepare a calendar of meetings and establish and maintain a timetable of Board and Committee actions required during the year
  • Review Board and Committee Charters
  • Induction of Directors and arranging briefings on matters related to Corporate Governance and duties of the Board
  • Maintain registers and retain records related to the Board and Directors
  • Monitor Directors' standing interests, share trading and prepare related reporting
  • Assist with the preparation of the Annual Report and Corporate Governance Statement
  • Assist with preparation of the Notice of Meeting and other governance aspects of the Annual General Meeting
  • Advise on Corporate Governance best practice and support an effective corporate governance framework, including by developing charters, policies and procedures
  • Prepare and lodge timely and accurate corporate regulatory filings, including ASX lodgements and ASIC filings
Qualifications & experience
  • 2 years' + Corporate Secretariat experience with ASX Listing Rules, ASIC compliance and the Corporations Act
  • Legal qualification desirable
  • GIA, AICD or similar qualification
  • Proficient user of Diligent Boards essential
  • Ability to manage and administer multiple online platforms to perform key responsibilities, such as ASX Online, Diligent Entities, and proxy governance portals
Greenfields is a specialist In-House Legal, Company Secretary and Corporate Governance Executive Search & Recruitment firm. Partnering with a diverse portfolio of cross-sector clients including top ASX listed organisations, non-listed organisations, multinationals, small and medium size enterprises, and not-for-profits.

Please send your resume in confidence to Aislyn Jennings, Executive Search Partner, at or call for a confidential discussion,

Greenfields will only accept documents in MS Word or PDF format. We do not accept or open external links to profiles or adverts. Only successful candidates will be contacted. Report this job advert

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