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Business Administrator

4 weeks ago

Melbourne, Australia TEG Full time

**Be part of our tomorrow We are hiring a Business Administrator at TEG, owner of Ticketek, SXSW Sydney, Laneway Festival and 30+ other brands across 40 countries**

Every day, TEG connects fans to unforgettable experiences and businesses to their audiences. We proudly partner with some of the world’s most iconic venues and lead in sports and entertainment event promotion globally. Join live entertainment’s most innovative, dynamic, and passionate global business..

**An Exciting Opportunity Awaits**

We are looking for a Business Administrator to join our Life Like Touring team based in Melbourne.

**About Life Like Touring**

TEG Life Like Touring has produced hit shows and experiences for some of the world’s most popular entertainment brands for over 10 years, including PAW Patrol, Disney, Pixar, Peppa Pig, Sesame Street, Dora The Explorer, among countless worldwide entertainment brands. TEG Life Like tours and experiences have been enjoyed by millions across Australia, New Zealand, North America, Europe, Africa, South America and the Middle East.

**The Role**

The Business Administrator is responsible for the support and delivery of a broad range of TEG Life Like Touring and TES Live (as required) activities. The role will primarily work in conjunction with the Creative Producer, Senior Project Manager, Executive Producer, Associate Producer, Creative Director and Head of Production in the delivery of goals across international and domestic live touring shows, short run main stage theatre productions, touring events or exhibitions and other special events.

**Requirements**:
**As a Business Administrator, your role will include**:
**Project Management**
- Sales/Ticket Reporting - including Pre-Sale, On-Sale and weekly reporting to TEG upper management, co-producers and other stakeholders across multiple projects
- Ensure that schedules are maintained, and information is correct and distributed
- Book and liaise with venues for projects including rehearsal and performance requirements
- Budget management and spending notation through invoice coding
- Identify and manage potential conflicts or challenges in quality and cost-effective project delivery in liaison with the Producers
- Liaise with the Creative Team, Producers and project staff to assist in the delivery of all projects during the planning and performance stages
- Research and source suppliers and contractors, negotiating agreements and contracts while managing these relationships throughout the course of the project
- Work with Creative Team/s from LLT or TES Live productions to best realise proposed designs and assist the Creative Producer and Production Manager in staying across this process and assisting to ensure designs are delivered on schedule

**Stakeholder Management**
- Participate in project evaluations with artists, participants & stakeholders
- Provide regular progress reports to the Producers, General Manager and Managing Director
- Develop and maintain relationships with team members, contractors and stakeholders
- Adapt reporting to make it meaningful for different stakeholders.

**Tour Planning & Delivery**
- Create and coordinate ticketing builds with venues and Ticketek on new productions, as required
- Tour Books for national and international tours, as required
- Assist with Australian tour routing
- Booking and management of domestic and international travel, as required
- Assist with planning and implementation of logístical and administrative requirements of domestic and international tours
- Coordinate company documents, schedules, reporting on tours and event, as required
- Minutes of all meetings, including action points for all team members.

**The Person**

**To be successful in this role, you will**:

- A degree in theatre making, stage or production management is an advantage, but not a requirement
- Experience in ticketing for theatre
- Superb communication, both written and verbal
- Familiarity with MS Excel, Word, Powerpoint and with financial concepts and budgeting management
- A passion for the creative industries
- Experience in an administrative role in a theatre production role or media related industry
- Self-driven individual who is results-orientated and focused on opportunities and solutions
- Excellent time management skills and ability to manage multiple projects with a large focus on attention to detail
- Experience in design publications, and relevant software programs such as Adobe, Photoshop, Illustrator and InDesign is desirable
- Web design experience using Wix, CSS, HTML or Wordpress is desirable
- Knowledge and understanding of the Live Performance Award is desirable

**Other key considerations for this position**

Due to the nature of the entertainment industry, the position may have to work some evenings and weekends in the lead up to key projects throughout the year.

**Benefits**

**Here’s a taste of what TEG offers**:

- Complimentary tickets to selected events
- Birthday Leave
- Vo