Marketing Assistant, Allergan

9 months ago


North Sydney, Australia AbbVie Full time

**Company Description**
**Job Description** The Opportunity**

You will play a pivotal role in enhancing the efficiency and productivity of the Marketing team within Allergan Aesthetics. By offering a wide array of administrative and marketing support services, this position aims to streamline operations and foster optimal performance.

**A little bit about what you'll be doing**

The role of this position is to provide comprehensive administrative and marketing support services to the Marketing team. This includes organizing, booking meetings/events, managing POs and invoices, including tracking and liaison between shared services + marketing team, coordinating the print + distribution of marketing materials in partnership with brand leads, processing marketing jobs through Veeva Vault as required and other administrative tasks as delegated.

To support the operational needs of the marketing teams, you will be responsible for efficiently booking meetings/ events, both on-site and off-site. This includes handling logistics, such as sourcing materials and equipment, creating meeting agendas, and ensuring compliance with AbbVie Finance policy requirements and limits. You will also assist in processing expenses by sourcing necessary documentation, such as attendee lists and detailed invoices.

In addition to administrative tasks, you will play a key role in the development and execution of marketing materials. You will also coordinate the development of promotional materials, working closely with various agencies and managing the promotional review process. Furthermore, you will be responsible for managing physical/print material inventory levels and coordinating the withdrawal and destruction of expired materials.

As part of your administrative support, you will print, collate, and distribute materials required by the marketing team, including training materials and promotional materials.

Additionally, you will coordinate the booking of marketing events, ensuring the necessary materials, AV equipment, and IT support are sourced to ensure smooth event execution. You will again be responsible for ensuring compliance with AbbVie Finance policy requirements and limits, as well as sourcing documentation for expense processing.

Finally, you will manage the collation and submission of ACR documentation to LKU for payment processing, ensuring that all necessary documentation is provided and meets the policy requirements set out in NovoStar/Procurement Policies.

By effectively managing these administrative and marketing support tasks, you will contribute to the overall efficiency and productivity of the Marketing and Sales Management team, allowing them to focus on their core responsibilities and drive the success of the Commercial Business Unit
**Qualifications** Education/Experience Required**:

- Extensive experience in administration within Pharmaceutical or healthcare fields
- TAFE or equivalent training in secretarial/office management desirable.
- Event management experience and/or Diploma in Marketing are desirable.
- Highly organized with a reputation for accountability, prioritization, delivery, and proactivity.
- Demonstrated highly developed and agile prioritization skills.
- Proficient IT skills including Microsoft Office Skills (Word, Excel, Powerpoint, Teams, OneDrive) CTE/Concur, VEEVA Promomats, and e-wizard
- Numeracy and basic procurement skills.
- Excellent verbal and written communication skills.
- Dynamic and solutions-focused.
- Attention to detail and fast learner.

**Additional Information


  • Executive Assistant

    5 months ago


    North Sydney, Australia AbbVie Full time

    **Company Description** **Job Description** JOB SUMMARY**: Provide high level executive and administrative support to the General Manager, Allergan Aesthetics, ANZ. **KEY DUTIES & RESPONSIBILITIES**: **Executive Support to the General Manager, ANZ** - Provide general executive and administrative support to the General Manager (GM), ANZ - Complex diary...


  • Sydney, Australia ABBVIE Full time

    **JOB SUMMARY**: The Strategic Account Manager (SAM) is intended to be the face of Allergan to identified strategic accounts to continue to build on and develop the long-term customer relationship; be the customer expert and manager of the Allergan relationship with a Top Customer. The role has, and maintains, a macro view of the customer relationship and...


  • Sydney, Australia ABBVIE Full time

    Joining Allergan Aesthetics (AA), an AbbVie company, means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients’ lives. AA exists to empower confidence for consumers and customers, creating products and technologies that drive the advancement of aesthetic medicine. We believe in the power of shaping...


  • Sydney, Australia ABBVIE Full time

    JOB SUMMARY: This role will be responsible for local logistics from the time the goods leave the manufacturing plants until they reach the customer in Australia and New Zealand, the role also includes facilities, security and a diverse range of administrative tasks. KEY DUTIES & RESPONSIBILITIES - Coordination of incoming shipments including shipment...


  • Sydney, Australia ABBVIE Full time

    **JOB SUMMARY**: This role is responsible for translating business strategies into opportunities when deploying the curriculum strategy for injectors through co-creation and digitalization of content. The role requires a strong scientific background, strategic thinking, and clear communication skills. The injector learner journey requires the development of...

  • Account Manager

    7 months ago


    Sydney, Australia ABBVIE Full time

    **The Opportunity** This is a field-based position that puts you in charge of an entire customer territory. Your mission? To achieve extraordinary sales goals for our Allergan’s range of Aesthetics products. With your expertise, strategic account management plans, and unwavering determination, you will revolutionize the industry. Picture yourself...


  • North Adelaide, Australia Marketing Sweet Full time

    We Are Hiring an Entry Level Digital Marketing Assistant for Our Customer Service Team! **Attitude Over Experience, Every Time!** Start Your Career with Australia’s Leading Marketing Company - Join a Supportive Team & Receive Ongoing Daily Training - Work with a Fun, Young Team - Quarterly Company-Wide Events Degree Preferred, But Customer Service...


  • Sydney, Australia ABBVIE Full time

    Sales Ensure achievement of sales targets for both Allergan Toxin and Fillers. - To execute efficient virtual territory coverage and management for maximum impact on sales - Effectively use sales data to plan customer calls - Maintain focus of quarterly and yearly target planning calls accordingly, ensuring the call rate/productivity metrics are achieved -...


  • Sydney, Australia ABBVIE Full time

    Sales Ensure achievement of sales targets for both Allergan Toxin and Fillers. - To execute efficient virtual territory coverage and management for maximum impact on sales - Effectively use sales data to plan customer calls - Maintain focus of quarterly and yearly target planning calls accordingly, ensuring the call rate/productivity metrics are achieved -...

  • Head, Key Accounts

    1 week ago


    Sydney, Australia ABBVIE Full time

    The Head, Key Accounts, leads Allergan Aesthetics (AA) field-based competitive defense efforts to ensure maintenance of market share and sales growth of the complete AA product portfolio for TGA-approved uses, including Facial Injectables and CoolSculpting. Primary responsibilities include leading the coordination and alignment of approved business plans to...


  • North Adelaide, Australia Marketing Sweet Full time

    Position Title: Entry Level Digital Marketing Sales Specialist | Sales Consultant Employment Type: Full-time or Part-time, Permanent & Casual Location: North Adelaide, SA 5006 **Salary**: $1,220.00 - $1,880.00 per week + Commission and Performance Bonus Are you seeking an exhilarating opportunity to join a top-tier digital marketing agency? Marketing...

  • Marketing Assistant

    3 weeks ago


    Sydney, Australia QBD Marketing Solutions Pty Ltd Full time

    **QBD Marketing Solutions **(Formerly known as OUR QBD) is a leading marketing company in Australian Chinese community. As a full - service agency, the work in our portfolio covers a range of event management, creative, design, and digital marketing initiatives. **Key Responsibilities** - Manage multiple social media channels, including Wechat, Red,...

  • Marketing Assistant

    2 weeks ago


    North Sydney, Australia Sungrow Power Supply Full time

    Location: Australia, North Sydney Department: Marketing - YOUR RESPONSIBILITIES 1. Assist with the planning, coordination and implementation of marketing events 2. Promotions, advertising and other marketing activities 3. Creative writing/content marketing 4. Assist with creating content for our social media platforms 5. Assist in drafting and...

  • Marketing Assistant

    4 days ago


    North Sydney, Australia Kwik Kopy Australia Pty Ltd Full time

    **Description**: We need a passionate, dynamic marketing assistant to empower entrepreneurs to make their mark on the world. Assisting the Marketing Manager with national marketing campaigns to enable the business to become the leading marketing services franchise in the world. Joining forces with our agency partners and working with talented people to...

  • Marketing Assistant

    5 months ago


    North Sydney, Australia Izu Village Full time

    Are you a creative individual with a passion for marketing and a flair for graphic design? Do you thrive in a dynamic environment where your ideas can make a real impact? If so, we want you to be part of our team at Izu Hospitality Group, a leading restaurant group operating multiple venues in Sydney! **Position: Marketing Assistant** **Location: North...


  • North Adelaide, Australia Marketing Sweet Full time

    Looking for a career in Sales? New to sales, no worries, we will train you. Got some experience, even better. We are seeking a friendly, trustworthy outgoing individual. While this role is predominantly sales focused, we are looking for someone with an appetite for digital marketing. This is a fun, adventurous role which, for the right person, could be...

  • Marketing Assistant

    3 days ago


    Sydney, Australia New Point Marketing PTY Ltd Full time

    Assist in developing and implementing marketing strategies for art exhibitions and events. - Write compelling sales letters and effectively communicate with potential buyers to generate interest and sales. - Support the planning, coordination, and execution of art exhibitions, including logistics, installations, and event management. - Assist in creating...


  • North Sydney, Australia FCB Group Full time

    **The perks** - Be a key member of a high-performing, focused & fun marketing team - Work with all brands within FCB across Australia and New Zealand - Opportunity to develop your skills in an ever changing and fast paced working environment - Regular events & activities including fitness challenges, charity drives, bowling, yoga, trivia and lots...

  • Marketing Specialist

    7 months ago


    Sydney, Australia QBD Marketing Solutions Pty Ltd Full time

    **QBD Marketing Solutions **(Formerly known as OUR QBD) is a leading marketing company in Australian Chinese community. As a full - service agency, the work in our portfolio covers a range of event management, creative, design, and digital marketing initiatives. **Key Activity and Initiatives** - Creating materials by hand or use technology and creative...

  • Marketing Assistant

    2 days ago


    North Sydney, Australia IQPC Full time

    **Generous Base + Super + Profit Share** **Work from Home 1 Day a Week** IQPC Australia is in major growth mode and we’re excited to bring onboard an energetic, driven and high-potential marketer to join our exciting B2B Events team, specifically to work on “The Customer Show” **We’re looking for the right marketer to take this show to the next...