Executive Assistant

3 months ago

North Sydney, Australia AbbVie Full time

**Company Description**
**Job Description** JOB SUMMARY**:
Provide high level executive and administrative support to the General Manager, Allergan Aesthetics, ANZ.

**KEY DUTIES & RESPONSIBILITIES**:
**Executive Support to the General Manager, ANZ**
- Provide general executive and administrative support to the General Manager (GM), ANZ
- Complex diary management, planning and scheduling internal and external appointments with appropriate meeting lead times on behalf of the GM
- Manage extensive national and international travel arrangements for the GM
- Prepare expense claims
- Support and drive the preparation of correspondence, presentations and reports to the highest standards of grammar
- Prepare agendas, record and distribute minutes, in particular the monthly ANZ Leadership Team Meeting
- Co-ordinate events, manage company conferences and offsite meetings
- Utilise sound judgment and knowledge of business units and company matrix to respond to general enquiries and re-route urgent matters in the GMs absence, keeping the GM abreast of any issues arising
- Co-ordinate logistics for visiting members of International Leadership Team if requested
- Edit, design and distribute internal communications
- Be first point of contact for media enquiries
- Assist finance in managing the corporate travel agency
- Provide occasional administrative assistance to the FIN head if required.

**CAT and internal audit**
- Allergan’s CAT coordinator and support internal auditing processes.

**Workplace Health & Safety**
- Proactively participate in Allergan’s WHS programs, adhere to policies and promote a safe work environment at all times.

**General**
- Adhere to Allergan’s internal codes of conduct and compliance processes.
- Other ad hoc duties as requested.

**Qualifications** JOB REQUIREMENTS Qualifications**:

- Successful completion of High School certificate plus Certificate or Diploma in Business Administration Experience and Abilities
- At least 6 years’ experience within similar EA/PA roles, preferably with a 2-3 years’ experience working 1:1 at Director or GM level
- Experience within the pharmaceutical industry and/or within a sales and marketing environment is desirable
- Experience working within a scientific or clinical environment is also desirable
- Professional written and verbal communication skills, with a good understanding of business etiquette
- Strong sense of accountability, and can-do attitude.
- Ability to anticipate needs and action accordingly with sense of urgency.
- Ability to maintain confidentiality of sensitive information and materials.
- Advanced skills in Microsoft Word, PowerPoint, Excel, Outlook

**BUSINESS AND TECHNICAL SKILLS**:

- **Planning & Organising - **Establishing an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines and leveraging resources.
- ** Collaborating - **Working cooperatively with others to help a team or work group achieve its goals.
- ** Earning Trust - **Gaining others’ confidence by acting with integrity and following through on commitments while disclosing own positions; treating others and their ideas with respect and supporting them in the face of challenges.
- ** Influencing **- Using effective involvement and persuasion strategies to gain acceptance of ideas and commitment to actions that support specific work outcomes.
- ** Monitoring Information - **Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.

**THE ALLERGAN COMMITMENT**:

- ** Doing What is Right - **Never jeopardize patient safety, product quality or compliance; always act with integrity

**WAYS WE WORK**:

- ** All For One Abbvie; **We weigh all decisions against the common good. We inspire, share and create as a team. We solve problems for all rather than serving our immediate team.
- ** Decide Smart & Sure; **We make intelligent decisions to create the best outcomes. We act quickly, embrace experimentation, and learn what doesn’t work and get on to what does.
- ** Agile & Accountable; **We streamline and eliminate unnecessary obstacles. We plan but adapt as we go. We delegate and make tough decisions to ensure focus on results, staying keenly aware of the urgency in all we do.
- ** Clear & Courageous; **Open, honest, candid dialogue is core to our work and how we act with each other. We share information freely and continuously to find solutions. We admit mistakes. We grow stronger by putting the courage of our conviction to the test.
- ** Make Possibilities Real; **We question with endless curiosity. We’re never satisfied with good enough—patients depend on us to deliver more. We challenge ourselves to find creative, constructive solutions to turn possibilities into reality.

**KEY INTERFACES**:

- General Manager, Allergan Aesthetics, ANZ

**Additional Information** Let's create a more inclusive world together**

US & Puerto

  • Executive Assistant to Founding Partner

    5 months ago

    Sydney, Australia T+O+M Executive Full time

    Join a dynamic team as an Executive Assistant within a top-tier private equity firm in growth mode - Drive strategic initiatives and projects alongside the Founding Director, offering high-level executive support that propels the organisation's success - $135k + super + discretionary bonus, located in the heart of Sydney CBD TOM Executive is excited to be...

  • Executive Assistant

    6 months ago

    North Sydney, Australia Nine Full time

    **Company Description** Nine is Australia’s largest locally owned media company - the home of Australia’s most trusted and loved brands spanning News, Sport, Lifestyle, and Entertainment. We pride ourselves on creating the best content, accessed by consumers when and how they want - across Publishing, Broadcasting and Digital. Our Purpose: We shape...

  • Executive Assistant

    7 hours ago

    North Sydney, Australia Vocus Full time

    Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam? We are looking for a passionate team player who aligns with our values and culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us! The...

  • Executive Assistant

    5 months ago

    North Sydney, Australia Royal Caribbean Group Full time

    This is an interesting and challenging Executive Assistant (EA) role supporting Executives across the Asia Pacific Region Based in Sydney we are looking for a strong EA to perform a variety of administrative tasks and support 3 of our regional leaders This is a unique role as this person will have the opportunity to work across our three brands and will...

  • Executive Assistant

    5 months ago

    North Sydney, Australia Invocare Full time

    InvoCare is an industry leader within the funeral industry, we currently operate over 300 funeral locations, 17 cemeteries and 29 crematoria, throughout Australia, New Zealand and Singapore and growing. This is a fantastic position for an experienced **Executive Assistant **who is commercially savvy and seeking a challenging, varied role where your...

  • Executive Assistant

    5 months ago

    North Sydney, Australia Sunwoods Consulting Group Full time

    We are a leading real estate firm in Sydney. We prioritize not just professional success, but personal growth and job satisfaction. We are currently seeking a dedicated Executive Assistant to support our dynamic team and leaders. **Responsibilities**: - Manage and maintain executives’ calendars, including scheduling and coordinating tasks, meetings,...

  • Executive Assistant

    5 months ago

    North Sydney, Australia Coca-Cola Europacific Partners Full time

    **ABOUT COCA-COLA EUROPACIFIC PARTNERS** Coca-Cola Europacific Partners is one of the leading consumer goods companies in the world. We make, move, and sell some the world’s most loved brands - serving 600 million consumers and helping 1.75 million customers across 29 countries grow. We combine the strength and scale of a large, multi-national business...

  • Executive Assistant

    2 months ago

    North Sydney, Australia Pacific National Full time

    **Executive Assistant** - ** Based at our new office in North Sydney**: - ** 12-month max term contract**: - ** C-Suite support** Pacific National (PN) is the largest private provider of diversified rail freight services in Australia. At Pacific National, we take great pride in delivering our best every day and have a relentless focus on customer service...

  • Executive Assistant

    9 hours ago

    North Sydney, Australia Vocus Group Full time

    Executive Assistant 40 Miller St, North Sydney NSW 2060, Australia Req #2250 Friday, 15 November 2024Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam?  We are looking for a passionate team player who aligns with our values and...

  • Executive Assistant

    5 months ago

    North Sydney, Australia Palo Alto Networks Full time

    **Company Description** Our Mission** At Palo Alto Networks® everything starts and ends with our mission: Being the cybersecurity partner of choice, protecting our digital way of life. Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are...

  • Assistant Store Manager

    3 weeks ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    About the RoleWe are seeking a driven and enthusiastic Assistant Store Manager to join our team at our Bras N Things Bondi Junction Store.Key ResponsibilitiesLead by example by creating memorable, honest and empowering customer connectionsAssist in the training and development of your team to help deliver on store budgets and KPIsPrevious experience with the...

  • Assistant Store Manager

    1 week ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    About the RoleWe are seeking a motivated and enthusiastic Assistant Store Manager to lead our team at Bras N Things Bondi Junction Store.This is a full-time position working 38 hours/week across a Sunday-Thursday roster.Key ResponsibilitiesLead by example to create memorable, honest, and empowering customer connections.Assist in the training and development...

  • Accounts Executive

    5 months ago

    Sydney, Australia Six Degrees Executive Full time

    Location: - Sydney- Job Type: - Permanent- Salary: - $88800 per annum- Contact: - Lewis Black Are you ready to embark on an exciting journey with an up-and-coming cosmetic brand? Our client, a dynamic company based in Sydney CBD, is seeking a talented Assistant Accountant/Accounts Executive to join their finance team. As an Assistant Accountant/Accounts...

  • Assistant Store Manager

    2 weeks ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    About the RoleWe are seeking a driven and enthusiastic Assistant Store Manager to join our team at the Bras N Things Bondi Junction Store.This is a full-time position working 38 hours/week across a Sunday-Thursday roster.Key ResponsibilitiesLead by example by creating memorable, honest, and empowering customer connections.Assist in the training and...

  • Executive Assistant

    4 weeks ago

    North Sydney Council, Australia Amazon Commercial Services Pty Ltd Full time

    Job Title: Executive AssistantWe are seeking an exceptionally proactive, customer-obsessed, and team-oriented Executive Assistant to support the Director Marketplace and Marketplace team for Amazon Australia, based in Sydney, AU.About the RoleThis is a 12-month Fixed Term Contract position. As a key member of our team, you will be central to our success and...

  • Assistant Store Manager

    3 weeks ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    About the RoleWe are seeking a highly motivated and experienced Assistant Store Manager to join our team at Bras N Things Bondi Junction Store.This is a full-time position working 38 hours/week across a Sunday-Thursday roster.Key Responsibilities:Lead by example by creating memorable, honest, and empowering customer connections.Assist in the training and...

  • Executive Assistant

    2 months ago

    North Sydney, Australia Zurich Insurance Full time

    **A new adventure awaits** How does 5 weeks leave per year, an impactful career that you’ll truly love, and working for a great organisation that empowers wellbeing sound like to you? At Zurich we’re on a journey towards a brighter futureA brighter future for you - focused on your career, your wellbeing, and your community - as well as our customers...

  • Executive Assistant

    5 months ago

    North Strathfield, Australia The Arnott's Group Full time

    Department: Transformation - ANZ- Location: North Strathfield, AU, 2137- Job Function: Transformation - ANZ- Employment Type: Full timeAt The Arnott’s Group, you’ll work with a diverse team who align with our values and are passionate and empowered to perform at pace and achieve big things. Alongside genuine people, you’ll enable the local production...

  • Executive Assistant

    2 months ago

    North Sydney, Australia Nine Full time

    **Company Description** With over 190 years of shared history, our Publishing mastheads have long been the premier record of truth and independent journalism for all Australians. Our stable includes **_The Australian Financial Review_**,**_ The Age_**,**_ The Sydney Morning Herald_**, **_Brisbane Times_** and **_WAtoday_**.** Our team of over 800 passionate...

  • Executive Assistant to CCSO

    3 weeks ago

    North Sydney Council, Australia MLC Limited Full time

    Are you a highly organized and proactive individual looking for a challenging role as an Executive Assistant to our Chief Customer and Strategy Officer?We are seeking an experienced Executive Assistant to provide high-level administrative support to our CCSO, ensuring seamless day-to-day operations and contributing to the success of our business.As an...