Executive Assistant

2 weeks ago

Sydney, Australia Chubb INA Holdings Inc. Full time

Chubb is the world’s largest publicly traded property and casualty insurer. With operations in 54 countries and territories, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients.

Chubb Australia is currently experiencing a period of accelerated growth, and as we continue to excel and make our mark in the local market, we are looking for high potential individuals to join our dynamic and fast paced team.

Your Role

Your role is to provide day to day assistance and administrative support to leaders in the business, to ensure efficient and effective function of their responsible departments. You will be required to travel between the Sydney and North Sydney offices to support your leaders.

**Your Responsibilities**:
Maintains and upholds the strictest level of confidentiality at all times

Acts with professionalism in representation of the assigned departments

Ensures the executive leaders meet obligations to their line manager/s at all times, by keeping track of deadlines, preparing, drafting and making sure they have appropriate time set aside to complete tasks

Organises business appointments, meetings and domestic and international travel arrangements for their executives and others as directed. Ensures travel bookings are compliant with the Chubb Travel policy

Provides seamless diary coordination, ensuring meeting rooms are booked for all meetings, appropriate travel time is allocated for external meetings, and ample preparation time is provided for meetings and other, where required

Ensures the appointed executive leaders stays on schedule and arrives on time to appointments

Coordinates the executive leaders’ office and home schedules to ensure seamless operation

Prepares daily schedule for the appointed executive leaders, including covering diary and all daily corresponding documentation

Fields enquiries and requests from internal staff and external clients, ensuring prompt escalation of important matters where needed. Works autonomously and makes informed decisions in the absence of the assigned leaders as required

Communicates with external senior executives in a professional and courteous manner, on a regular basis. Develops and fosters internal and external relationships with staff and stakeholders

Coordinates the organization of executive level business functions, lunches, dinners, conferences and in-house functions

Processes expenses for the assigned executive leaders, and manages expense approvals for their direct reports

Manages annual leave approvals for the executive leaders’ review including internationally based executives that may report to the appointed leaders

Maintains an organised filing system

**Qualifications**:
Your Skills & Experience

Three to five years experience providing support for senior management in a corporate environment

Strong interpersonal communication and negotiation skills

Ability to work autonomously, employ initiative to find solutions, proritise and excersise discretion

Techincal competence with software packages including Microsoft Word, Excel and Powerpoint

Attention to detail, excellent keyboard skills

Proactive and flexible approach to work

Excellent organisational and administrative skills

Ability to liaise at an executive level, work under pressure and multi task

Friendly and professional demeanour

Chubb is committed to equal employment and celebrates individual differences by creating a workplace environment in which everyone feels welcomed, respected and valued. We offer you the opportunity to work as part of a dynamic and agile environment where continuous development is encouraged throughout your career, both locally and globally. Some additional benefits offered include a flexible working approach via our “My One Thing” initiative, education assistance, dress for your day every Friday, promotion of health and wellbeing (including discounted health insurance, daily breakfast and fresh fruit), and the option to enrol into the Chubb Limited discounted stock purchasing scheme.

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