Administrative Assistant
4 weeks ago
**Description**:
**Be the energy behind change. Join ABL Group.**
ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.
We are looking to hire a Project Support Administrator to join our team of experts in a dynamic and growing company that is driving the energy transition.
**What you will be doing.**:
The Project Support Administrator reports to the Office Manager and works closely alongside Project Managers and Directors for the effective operation of the Marine and Engineering Departments. They need to be highly organised in order to anticipate, prioritise and plan a busy workload and manage the demands in a fast-paced, professional environment.
- Project administration, including the creation and archival of projects and personnel resource assignment in Company operating systems.
- Document processing (receiving and issuing of documents in our tracking systems, as well as utilising clients' systems)
- Assist project teams with surveyor liaison, coordination, and logistics.
- Assist with the input and management of timesheets and expenses.
- Project invoicing, reconciliations and follow up of client payments.
- Assist with QHSE compliance and reporting.
- Coordination and record management of Freelancer’s, including induction and maintenance of CVs.
- Formatting of Company documents and preparation of work orders.
- Assist with maintaining Master Document Register and Training Matrix.
- Receiving and directing phone calls and monitoring of the office inboxes.
- Stationery, kitchen stock and equipment maintenance.
- Comply with current revisions of ABL internal procedures, guidelines and QHSE system.
- Perform in accordance with KPI’s and goals set by Line Manager and/or Country Manager.
- Support the Office Manager and the administration team in providing administrative support to all Departments, as reasonably required.
- Flexibility to working hours from time to time
**What we are looking for.**:
- General good level of education
- Full Australian work rights
- General good level of education
- Full Australian work rights
- Ability to interact effectively at all levels within the organisation both autonomously as well as part of a team
- Self-motivation and organization skills
- Strong work ethic and team player
- Proactive and insightful
**What is in it for you?**:
**Join us and grow with us.**
**About ABL Group**:
ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime and oil and gas sectors, offering our clients the deepest pool of world-class expertise across marine and engineering disciplines from more than 300 locations worldwide.
The ABL Group has offices in all major marine and energy hubs worldwide. We have 62 offices in 38 countries across Europe, Africa, the Americas, the Middle East, Asia, and Australia.
The ABL Group is a publicly listed company on the Oslo Stock Exchange (ABL).
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