Administrative Assistant/receptionist

8 months ago

Sydney, Australia SEC Newgate Full time

At **SEC Newgate**, our people are what set us apart and are at the heart of our success. We create an environment that stimulates and rewards our people, where staff are supported to contribute ideas and embrace opportunities to achieve their personal goals.

We look for people who are curious, self-motivated and collaborative. If you are like-minded and are motivated by working with a talented team on issues that matter, read below for what’s on offer.

**Overview**
Our Sydney team is recruiting full-time **Administrative Assistant** to support office operations, and act as support for our wider Sydney team. This role will be **based onsite in our Sydney office** and is an important contribution to the office's culture and provides reception support to make our clients feel welcome in our office.

**Responsibilities**
- Office Administration Support_
- Conducting reception duties in a courteous, efficient and professional manner
- Greeting clients and visitors and ensuring their needs are tended to
- Assisting with day-to-day running and maintenance of the office (liaising with building management, suppliers & contractors)
- Manage meeting room bookings, meet and greet all visitors to the office, and ensure that meeting rooms are set up in advance of meetings and cleared and cleaned following
- Coordinating meetings including organising catering, and relevant documentation where require
- Ordering of weekly groceries and stationery supplies
- Kitchen maintenance (stocking fridge, emptying dishwasher etc.)
- Ensure the general office space, including the kitchen, is kept neat and tidy
- Organising internal staff birthday events and managing staff anniversaries
- Providing ad hoc administrative support to the wider team including word-processing documents, photocopying, filing, printing, binding, processing incoming and outgoing mail and IT troubleshooting
- Assist in maintaining office records and managing company data
- Organise and coordinate travel and accommodation requirements
- Liaise with administrative staff across all offices to ensure the business runs efficiently and effectively
- Team Support_
- Provide practical support for SEC Newgate projects including event logistics and assistance in the implementation of quality requirements
- Organise team meetings and associated papers and note taking
- Liaise with the finance team on invoicing for Sydney projects
- Manage travel arrangements
- Work with the national admin team on ad hoc projects, staff inductions and other regular admin processes

**Key Skills and Attributes**
- Professional presentation
- Strong organisational skills, ability to prioritise tasks and meet deadlines
- Strong communication (verbal and written) and interpersonal skills
- High level of attention to detail and accuracy
- Ability to demonstrate initiative and enthusiasm
- An interest in design and formatting documents to help make us shine
- Strong focus on client service
- Ability to interact at all levels within the firm
- Proactive - happy to go above and beyond the job description
- Ability to work autonomously and as part of a team
- Intermediate MS Office skills ideally including Outlook, Word, Excel, PowerPoint and MS Teams
- Ideally, some experience using online digital platforms including LinkedIn, HubSpot, WordPress and Trello

**Why SEC Newgate?**
- **We want people to thrive. **We believe our people should be in the driver’s seat of their growth but within a supportive environment. We take a holistic approach to deliver better outcomes for our clients.
- **We work on stuff that matters. **We are proud to work on complex projects and issues that make a material difference to our clients and communities. This provides a stimulating and motivating environment to grow and contribute.
- **We can be flexible on how we get there but not on delivering excellence. **We support a flexible work environment that gives our people opportunities to work under different arrangements. This is a joint decision with a focus on what’s needed to deliver exceptional client outcomes whilst balancing personal needs and preferences
- **We aim to think and act beyond ourselves. **We strive to improve ESG outcomes for our clients and ourselves, focusing on inclusion, diversity and sustainability.
- **Connection is at the heart of our culture. **We connect daily, encourage constructive and active contributions to ideas and discussions, and want to encourage genuine collaboration to deliver better outcomes for our clients. Our culture embraces a philosophy of ‘one firm firm’.
- **We’re good people to work with. **Our staff and our clients tell us that they enjoy working with us. We believe that providing a nurturing and supportive environment and sharing a passion for what we can achieve, are important parts of our success.
- **We relish being ‘Glocal’. **We enjoy the strength of a global vision and network co-created with a local flavour. We are empowered to shape our future

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