Receptionist/administrator

2 months ago

Sydney, Australia Kennedys Law Full time

Kennedys is looking for a receptionist on a 12 month contract, this is a maternity leave cover position. The primary purpose of this role is to run a professional front of house experience for clients and guests as well as providing administrative assistance to the Sydney and Brisbane office.

**Team**

The Receptionist reports to the Office Manager and works closely with the Facilities colleagues including Office Coordinator and Legal Support Team Leader to ensure the office runs smoothly and effectively for clients, staff and guests.

**Key responsibilities**
- Be the first point of contact for Kennedys Sydney office. Maintain a professional front of house with a high standard of presentation at all times.
- Meet and greet clients and guests, announce to host where appropriate.
- Operate the Sydney and Brisbane switchboard via Teams (note this is mínimal and approx. 6 calls per day). Engage, transfer and take messages where appropriate.
- Offer and serve beverages to clients and guests.
- Manage the meeting room bookings, including approving bookings, managing conflicts, allowing set up and pack down.
- Run the set up and pack down of meetings and events and employing assistance from the Office Coordinator where appropriate.
- Manage receipt of e-faxes. File and distribute in line with procedures.
- Sort, scan and deliver incoming mail, couriers and deliveries etc. Book, track, package and deliver outgoing mail, couriers etc.
- Monitor, maintain and order stationery, kitchen consumables, staff gifts and other consumables in accordance with budget controls and procedures set by the Office Manager.
- Organise catering for seminars, events and business development initiatives as directed in accordance with budget controls and procedures..
- Track and communicate visitors from other Kennedys offices, including administrating and logging temporary pass allocation.
- Providing administrative assistance to the new starter and leavers process including:

- enabling and disabling user accounts with suppliers, courts and authorities.
- captures photos of new starters and provide to internal departments.
- Maintain a professional back of house with a high standard of presentation at all times, including
- attending to the general cleanliness of the kitchen and general office area.
- cleaning, stocking and managing the presentation of the quiet rooms and meeting rooms to ensure they are ready for use at all times.
- Assist, with the Office Manager and Office Co-ordinator, Health and Safety requirements of the office. Take on the role of Fire/Evacuation Warden to assist with the client area should an emergency occur.
- Assist the Office Manager with maintenance of the condition of the office to a high standard (both electronic and soft furnishings) and liaise with building management with regard to cleaning, repairs and maintenance as directed.
- Provide administrative assistance on projects, reviews and audits.
- Notify any security breaches to the Office Manager and if IT related to the Security Group as per the Security policy.
- Adhere to privacy compliance including General Data Protection Regulation with the Office Manager and HR Manager.
- Suggest improvements on office services/facilities policies and procedures.

**Required experience**
- Proficient in using office software (e.g., MS Office).
- Strong organisational skills and attention to detail.
- Experience in managing schedules and coordinating appointments.
- Customer service experience, with excellent verbal and written communication skills.

If you are detail-oriented, resourceful, and possess a proactive attitude, we invite you to apply

  • Receptionist/administrator

    7 months ago

    Sydney, Australia HAYS Full time

    A growing specialist construction company is looking for a Receptionist/Administrator to join their company **Your new company** This small but highly successful, specialists construction company is looking for a Receptionist/Administrator to join their team. This company is known for their expertise and quality across the industry and currently has...

  • Receptionist/administrator

    6 months ago

    North Sydney, Australia GreenClean Full time

    We are seeking an experienced and competent Administration officer/Receptionist to help with the day to day tasks of a growing cleaning company In order to be successful in this position you’ll need previous experience in a similar role you must be a proactive individual with a major focus on customer service duties Include but not limited to - inbound...

  • Receptionist / Administrators - Multiple Roles

    6 months ago

    Sydney, Australia Engage Personnel Full time

    Outstanding selection of Reception / Admin / Client Services Assistant roles - Find work / life balance and a job you love with a successful Accounting Firm! - $60,000 - $80,000 + super on offer **The Companies** The job market is thriving right now! With multiple roles coming in daily, NOW is the time to make that move you have been thinking about! We...

  • Administration / Receptionist

    6 months ago

    Sydney, Australia Engage Personnel Full time

    Must have previous experience working in an accounting practice! - Great team culture - located in the CBD - Perfect for somebody who is looking for longevity! **The Company** This modern boutique accounting practice is based in the CBD. They are focused on providing quality service to their clients. They have a positive team environment and are looking...

  • Corporate Receptionist and Administrator

    7 months ago

    North Sydney, Australia Impel Management Pty Ltd Full time

    Our client is a dynamic fintech company based in North Sydney, at the forefront of innovation in the financial technology sector. Committed to excellence and driven by a passion for transforming the financial landscape, they are seeking a talented and proactive individual to join the team as a Corporate Receptionist and Office Administrator. This is a...

  • Administrative Assistant

    3 weeks ago

    Sydney, New South Wales, Australia Recruit Personnel Full time

    We are seeking a highly organized and experienced Administrative Assistant to cover a 12-month maternity leave period in our dynamic team at Recruit Personnel.The ideal candidate will have previous experience as an Administrative Assistant or Receptionist in a professional setting, with strong communication skills and the ability to manage appointment...

  • Medical Receptionist/administration

    6 months ago

    Sydney, Australia ACM Healthcare Full time

    Medical Receptionist/Administration - Government Department - Ipswich, QLD - **$39 - $45 an hour + Super**: - Government Department role - Long term contract offered ACM Recruitment is working on behalf of the Federal Government Department to source a Service Support Officer (Medical Receptionist/Administration). This role a full time 37.5-hour role, based...

  • Receptionist/administration Support

    4 months ago

    North Sydney, Australia Uplift Recruitment Full time

    Are you ready to take on a role where your organisational skills and warm personality will shine? We’re partnering with a leading company in the real estate and property management industry to find a dedicated Receptionist/Administration Support professional. This is an excellent opportunity for someone who thrives in a team environment and takes pride in...

  • Receptionist / Office Administrator

    2 weeks ago

    Sydney, Australia Novo Nordisk Full time

    Receptionist / Office Administrator **Category**:Business Support & Administration**Location**:North Sydney, New South Wales, AU- **About the department** Novo Nordisk is a global healthcare company with more than 100 years of innovation in diabetes care. This heritage has given us experience and capabilities that also enable us to help people defeat...

  • Receptionist/administrator (English/ Mandarin)

    2 months ago

    Sydney, Australia Timeless Clinic Full time

    Join Our Team as a Beauty Clinic Bilingual Receptionist! Are you passionate about skincare and customer service? Do you have a knack for creating a warm and welcoming environment? If so, we’d love to meet you! We are a premier beauty clinic, and we’re looking for an enthusiastic and organised Bilingual Receptionist (English & Chinese) to be the face of...

  • Receptionist/office Administrator

    6 months ago

    Sydney, Australia Austcorp Executive Full time

    Great team and company culture - Permanent role in Sydney CBD - Join a leading Australian owned Recruitment company AustCorp Executive is a recruitment agency specialising in Healthcare & Nursing, FM & CRE, IT & T, Medical Devices, Construction, Manufacturing, Engineering & Rail. We live our values of Performance Excellence, Accountability, Integrity and...

  • Receptionist/administration Assistant

    8 months ago

    Sydney, Australia AWS Institute Pty Ltd Full time

    **AWS Institute Pty Ltd T/A Australian Workplace Skills Institute (AWS) **is a Registered Training Organisation that provides excellence in training and assessment services for international students. We offer VET courses in IT, Leadership and Management. AWS is committed to providing quality training and assessment and assisting students in furthering their...

  • Receptionist/administration

    6 months ago

    Sydney, Australia Function PCP Full time

    Function PCP is on the look-out for an energetic and motivated Receptionist/Administration Staff across our Strathfield and Gladesville/Putney Clinics! **CANDIDATE CRITERIA** - Enthusiastic and motivated individual - Excellent communicator, people person, and team player - Passion for delivering exceptional customer service - University students welcome to...

  • Receptionist /administrator

    6 months ago

    Sydney Olympic Park, Australia Royal Agricultural Society of NSW Full time

    **Some of our great benefits**: - Sydney Royal Easter Show benefits - Onsite parking - Tickets to Sydney Olympic Park events - Staff discounts and more. The RAS is looking for a reception superstar to provide a professional presence at the front door of the administration building. **About the Role** We are currently looking for an exceptional...

  • Receptionist / Administrator

    6 months ago

    Sydney, Australia u&u Recruitment Partners Full time

    Seeking an experienced Receptionist who will be supporting the office function within this construction organisation in Minchinbury. This company has had year-on-year growth being a leader in their field and is now operating across the globe. If you think you have what it takes and are looking for a family orientated business to continue your Reception/...

  • Receptionist/administration Assistant

    8 months ago

    Sydney, Australia AWS Institute Pty Ltd Full time

    **AWS Institute Pty Ltd T/A Australian Workplace Skills Institute (AWS) **is a Registered Training Organisation that provides excellence in training and assessment services for international students. We offer VET courses in IT, Leadership and Management. AWS is committed to providing quality training and assessment and assisting students in furthering their...

  • Receptionist

    6 months ago

    Sydney, Australia Clarins Full time

    **Receptionist**: **Ready to bring passion into your career?** A global leading skincare and make-up company, Clarins Group is the embodiment of a committed family history, with a fierce passion for innovation and spirit of independence. Its _raison d’être_ is "making life more beautiful, passing on a more beautiful planet". Operating in more than 150...

  • Receptionist

    6 months ago

    Sydney, Australia Talent Connect Australia Full time

    Full-time Permanent Role - $60,000-$70,000+super - Brand new beautiful office - central CBD location - Excellent benefits We are seeking a highly organised and detail-oriented individual to join a growing company as an Office Coordinator/Receptionist. We are looking for someone who is proactive, enjoys taking ownership over their tasks, and likes to use...

  • Receptionist and Office Administrator

    6 months ago

    Sydney, Australia Strata Choice Full time

    **Why choose a career at Strata Choice**: Strata Choice has an enviable reputation in the strata industry for providing exceptional strata management services. We operate across Sydney with an extensive portfolio, serving some very prestigious clients. Strata Choice is a proud member of the Strata Community Association (NSW) the peak body for the strata...

  • Receptionist and Office Administrator

    6 months ago

    Sydney, Australia Strata Choice Full time

    **Why choose a career at Strata Choice**: Strata Choice has an enviable reputation in the strata industry for providing exceptional strata management services. We operate across Sydney with an extensive portfolio, serving some very prestigious clients. Strata Choice is a proud member of the Strata Community Association (NSW) the peak body for the strata...