Receptionist / Administration Assistant
5 months ago
Job Description Summary
Permanent opportunity for an enthusiastic and highly organised Receptionist to join our specialist medtech team in Macquarie Park, Sydney.
**Job Description**:
We are the makers of possible
BD is one of the largest global medical technology companies in the world. _Advancing the world of health_ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.
Job Description Summary:
The Reception / Administration Assistant will be responsible for maintaining front office reception, equipment and to administer the workplace health & safety function for BD.
**Responsibilities**:
- Planning and coordinating general office administrative procedures and systems, including but not limited to the support of:
- Business Cards - Draft, proof and obtain relevant approvals, ensuring branding requirements are met. Conduct periodic reviews to ensure BD branding requirements and costs are maintained, seeking opportunities for cost savings when able.- New Hires - order new lapel badges and desk name plaques as required.- Procurement support, i.e. raising PO’s, coding PO’s invoice management.-
- Updating Maxwell site as required.- New hire onboarding, i.e. Associate Photo, ID’s, Name plates.- Ensuring office cleanliness including kitchens, stationary storage area and coffee machines.- Checking and re-ordering of consumables, ensuring cost effective level and volume of stock is maintained.- Assist the Office Manager with any other ad hoc requests, as directed.- Maintain BD ANZ location-based distribution list and update accordingly.- Update and manage Pitney Bowes electronic sign in register.- Maintain the most cost-effective efficient level of office suppliers (e.g. stationary and kitchen goods).- Ensure that the kitchens are kept tidy and well stocked (includes milk deliveries and milk orders).- Ensure that printing areas are fully stocked with consumables, paper stock and benches are clear of rubbish.- Work closely with the Office Manager to ensure that budget and service levels are maintained and highlight any areas of concern including supplies/inventory overuse or potential budget over spend.- Code, check and validate all invoices for the office/facilities relating to costs and seek approval from Office Manager.- Clean all automated coffee machines at the end of each day, as per cleaning requirements. Ensure appropriate back up has been allocated when on leave.- Ensure office meeting rooms are always tidy and ready to be used by associates at any time.- Maintain office maintenance register for Facilities issues that arise.- Assist with company events, set up of meeting rooms and catering.- Report to the Office Manager of any maintenance and office related issues. Provide assistance to associates for courier services.Facilities Administration- Assist the Office Manager with Facilities management as required, including, but not limited to supporting the coordination of facility services, maintenance and contractors.- Responsible for the allocation and maintenance of the office parking security passes, including update and maintaining accurate security register, reports and procedures.- Organise and monitor the service level of external contractors and vendors (including cleaners, air conditioning contractors, and maintenance contractors, building management, security contractors and tradespeople). Raise any concerns to the Office Manager.
Workplace Health & Safety
First aid- Maintaining first aider training register, sending reminders to first aiders when training is due and retaining training certificate.- Recruiting new first aiders to ensure coverage.- Notify payroll of first aid allowance.- Retaining First aid treatment records.- First aid kit contents are checked and maintained.- Defibrillator are maintained - battery and pads within expiry.- Send vehicle first aid kits to new associates who receive vehicle allowances.- Send home first aid kits for new associates who work from home.
Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
To learn more about BD visit:
Primary Work Location
AUS Sydney - North Ryde
Additional Locations
Work Shift
-
Receptionist/administration Assistant
7 months ago
Sydney, Australia AWS Institute Pty Ltd Full time**AWS Institute Pty Ltd T/A Australian Workplace Skills Institute (AWS) **is a Registered Training Organisation that provides excellence in training and assessment services for international students. We offer VET courses in IT, Leadership and Management. AWS is committed to providing quality training and assessment and assisting students in furthering their...
-
Receptionist/administration Assistant
7 months ago
Sydney, Australia AWS Institute Pty Ltd Full time**AWS Institute Pty Ltd T/A Australian Workplace Skills Institute (AWS) **is a Registered Training Organisation that provides excellence in training and assessment services for international students. We offer VET courses in IT, Leadership and Management. AWS is committed to providing quality training and assessment and assisting students in furthering their...
-
Receptionist/administrator
5 months ago
Sydney, Australia HAYS Full timeA growing specialist construction company is looking for a Receptionist/Administrator to join their company **Your new company** This small but highly successful, specialists construction company is looking for a Receptionist/Administrator to join their team. This company is known for their expertise and quality across the industry and currently has...
-
Junior Receptionist
5 months ago
Sydney, Australia William Buck NSW Full time**Description**: - Fantastic career opportunity - Friendly and supportive work environment - Top CBD Accounting and Business Advisory Firm Have you just completed a secretarial, or business administration course and now want to put all that hard work into practice? Well, we have the perfect role for you! **So, this is us**: As one of Australia's leading...
-
Junior Receptionist
5 months ago
Sydney, Australia William Buck Full timeFantastic career opportunity Friendly and supportive work environment Top CBD Accounting and Business Advisory Firm Have you just completed a secretarial, or business administration course and now want to put all that hard work into practice? Well, we have the perfect role for you! **So, this is us**: As one of Australia's leading mid-tier Accounting...
-
Receptionist/ Administrative Assistant
1 week ago
Sydney, New South Wales, Australia Omini Recruit Full timeWe are seeking a skilled receptionist/administrator to provide maternity leave coverage in our warehouse office.Key responsibilities include:Customer service and supportAnswering phones and responding to customer enquiriesData entry and maintenance of spreadsheets and reportsOrder processing and administrationThe ideal candidate will have:Experience working...
-
Administrator & Receptionist
5 months ago
Sydney, Australia Employ Full timeReception - Town Hall location - Working with 50 clients in pre and post settlement functions in homeloans - Busy role excellent company and variety of work A receptionist working for large legal firm that focus on mortgage processing is seeking a new receptionist to join their team due to an a new opportunity becoming available. Working in the city in a...
-
Receptionist / Administrators - Multiple Roles
5 months ago
Sydney, Australia Engage Personnel Full timeOutstanding selection of Reception / Admin / Client Services Assistant roles - Find work / life balance and a job you love with a successful Accounting Firm! - $60,000 - $80,000 + super on offer **The Companies** The job market is thriving right now! With multiple roles coming in daily, NOW is the time to make that move you have been thinking about! We...
-
Receptionist/administrator
1 month ago
Sydney, Australia Kennedys Law Full timeKennedys is looking for a receptionist on a 12 month contract, this is a maternity leave cover position. The primary purpose of this role is to run a professional front of house experience for clients and guests as well as providing administrative assistance to the Sydney and Brisbane office. **Team** The Receptionist reports to the Office Manager and...
-
Receptionist/administration Assistant
5 months ago
Sydney, Australia Stockland Full timeWe have an opportunity for a Receptionist/Administration Assistant to join our Centre Management Office at Merrylands Shopping Centre. An integral role providing support to the centre team and retailers. **About the role**: A busy and varied role with no two days the same. Providing a high level of administration and customer service, supporting across a...
-
Administrative Assistant
4 weeks ago
Sydney, New South Wales, Australia Property Network of Australia Full timeJob Title: Administration Assistant / ReceptionistWe are seeking an experienced Administration Assistant / Receptionist to join our team at Property Network of Australia.About the Role:This is a maternity leave position required until May 2025. As an Administration Assistant / Receptionist, you will be responsible for managing the front reception area,...
-
Corporate Receptionist and Administrator
5 months ago
North Sydney, Australia Impel Management Pty Ltd Full timeOur client is a dynamic fintech company based in North Sydney, at the forefront of innovation in the financial technology sector. Committed to excellence and driven by a passion for transforming the financial landscape, they are seeking a talented and proactive individual to join the team as a Corporate Receptionist and Office Administrator. This is a...
-
Sydney, New South Wales, Australia Pinnacle People - Casual Full timeWe are seeking an experienced administrative professional to join our team at Pinnacle People - Casual. As a Corporate Receptionist and Administration Assistant, you will be responsible for providing exceptional customer service, energy, and presentation to our VIP corporate clients in Sydney.The ideal candidate will have administration and/or reception...
-
Office Administrator
2 weeks ago
Sydney, New South Wales, Australia hipages Full timeAbout the Role: We are seeking a highly organized and tech-savvy Receptionist & Office Administrator to join our team at hipages. As the welcoming face and voice of our company, you will be responsible for ensuring our office runs smoothly and efficiently.Key Responsibilities:Provide exceptional customer service to visitors and clientsManage office supplies...
-
Sydney, New South Wales, Australia Pinnacle People - Casual Full timeWe are seeking an experienced administrative assistant/receptionist for a corporate client in Sydney. Our team prides itself on delivering high-calibre service to meet our clients\u0027 needs.Key requirements include exceptional customer service, energy, presentation, and problem-solving approach to this role.The benefits of this position include:Casual...
-
Administration / Receptionist
5 months ago
Sydney, Australia Engage Personnel Full timeMust have previous experience working in an accounting practice! - Great team culture - located in the CBD - Perfect for somebody who is looking for longevity! **The Company** This modern boutique accounting practice is based in the CBD. They are focused on providing quality service to their clients. They have a positive team environment and are looking...
-
Sydney, New South Wales, Australia MQ Health Full timeAbout the RoleWe are seeking an experienced Medical Receptionist and Administrative Assistant to join our dynamic General Practice Clinic at Macquarie University Hospital. The successful candidate will provide high-quality administrative support services to general and specialist practice clinicians in their clinic rooms.Key ResponsibilitiesProvide...
-
Sydney, New South Wales, Australia MQ Health Full timeAbout MQ HealthMQ Health is a leading healthcare organisation that unites the best clinicians, researchers, and teachers to deliver exceptional patient care and medical education. Our integrated approach combines clinical care with teaching and research, driving innovation and improved patient outcomes.Job SummaryWe are seeking an experienced Medical...
-
Receptionist and Administrative Assistant
4 months ago
Sydney, Australia Arcadis Full timeArcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36, people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the worlds most complex...
-
Sydney, New South Wales, Australia MQ Health Full timeAbout MQ HealthMQ Health is a dynamic and innovative healthcare organization that brings together the best clinicians, researchers, and teachers to lead the development of health and medical education and practice in Australia.We are seeking an experienced Medical Receptionist and Administrative Assistant to join our General Practice Clinic and work within a...
