Single Quality Management System Administrative

2 months ago

Melbourne, Australia Alfred Health Full time

**Alfred Health**

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.
- **12 month Fixed Term Position (80hrs per f/n)** - **Job-share will be considered**:

- ** Administrative worker - Grade 2, HS2**:

- **Located at the Alfred**:

- ** Great Staff Benefits 5 Weeks Annual Leave & Salary Packaging**

**The Department**

Alfred Health and Monash Health have established a formal partnership to deliver a Shared Pathology Service as one of three new pathology networks for metropolitan Melbourne.

All roles in the Pathology Programs are working to develop the Partnership across the Health Services to ensure we continue to provide high quality care for the patients across the health services.

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory, to inpatient and home and community-based services. Alfred Pathology Service (APS) provides a comprehensive range of pathology testing, consultation services and collection services to clinicians and patients of Alfred Health. The Service has 5 units (Anatomical Pathology, Clinical Biochemistry, Haematology, Microbiology and Human Molecular Pathology), each headed by a Unit Head. APS has the core laboratory at The Alfred as well as a small local laboratory at Sandringham Hospital.

**The Role**

An exciting opportunity has become available for a Quality Management System (QMS) Administrative Assistant who will be responsible for timely, accurate data formatting and input into the QMS including equipment lists, controlled documentation, checklists, and other data for the Shared Pathology service for Alfred and Monash Health**.**

This role provides direct support and guidance from the Single QMS Implementation Project Officer and Quality Manager ensuring data input is tightly controlled and maintained. Full training in the use of the new QMS will be provided.

Currently, there are two independent functioning Quality Management systems at Alfred Pathology and Monash Pathology, with individualised policies and procedures used in the two services. The procured single QMS is a cloud-based solution and will be designed and structured to support a future state that will foresee the partnership model transition to a single pathology entity.

**Experience & Qualifications**

**_ Essential_**
- Excellent data entry/ input skills.
- Strong Information Technology knowledge including Windows-based environments Microsoft Office suite software.
- Proven record of strong attention to detail and high level of accuracy.
- Strong understanding of document control principles.
- Experience in document management is highly desirable.
- Experience using Quality Management Systems software such as Q-Pulse and FastTrack is desirable.
- Ability to work under pressure, manage multiple tasks and meet deadlines.
- High level of initiative and motivation.

**Skills**
- Well-developed organisation and planning skills.
- Excellent interpersonal skills and ability to work within a team environment.
- Ability to be flexible and adaptable, especially in a changing environment
- Excellent written and verbal communication skills.

**Benefits**
- Salary Packaging & Novated Leasing through Maxxia.
- Flexible Heath Insurance coverage through HCF Health Insurance.
- On-site car & bike parking opportunities, Deducted Pre-Tax
- Fantastic onsite fitness facilities at The Alfred through ProSport Health and Fitness.
- Child Care Services at The Alfred managed by KU Children’s Services.

If applicable, specify specific requirements that you require in the cover letter or CV.

**Any queries please contact Jodie Wright, Quality Manager Alfred Pathology Service, on 03 9076 2689.**

**Applications closing 11pm AEST, Monday 25th November 2024.**

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve. Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.

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