Executive Assistants, Aps Level 4

3 months ago

Canberra, Australia Department of Industry, Science, Energy & Resources Full time

Canberra
- Job closes 20 November 2024

**About the Department**:
The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

- Growing innovative & competitive businesses, industries and regions
- Investing in science and technology
- Strengthening the resources sector.

The APS and the department offer a clear direction and meaningful work. You will be able to create a positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.

If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.

Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.
Our work is supported by building a high-performance organisation. We continue to invest in our people and seek new approaches that will allow us to achieve our objectives and realise our vision in a rapidly changing and challenging environment.

Our department has a commitment to inclusion and diversity, with an ambition of being the best possible place to work. This reflects the importance we place on our people and on creating a workplace culture where each and every one of us is valued and respected for our contribution.

The department has an active Executive Assistant (EA) Network that coordinates an array of support to all EAs across the department and its associated portfolio agencies. The main focus of the EA Network is to create a collaborate culture and foster a cohesive team environment.

**The opportunity**:
This is a rolling recruitment process for ongoing and non-ongoing positions. Applications will be reviewed periodically on an as needed basis for non-ongoing placements with the potential for ongoing placements to be made on conclusion of the formal process.
- have excellent time management skills
- be able to effectively manage multiple demands and prioritise work accordingly
- demonstrate high level attention to detail
- have excellent interpersonal skills
- demonstrate discretion and integrity across your work
- be comfortable and adaptable to changing priorities

**What you will do**:
The role includes, but is not limited to, the following duties:

- managing and organising the diary of the Executive, or Executives, you support.
- managing the processes and systems of the Branch and/or Division.
- assisting with workload management and prioritisation.
- assisting in the preparation of committee meetings and Senate Estimates hearings.
- providing a contact and facilitation point for staff and stakeholders.

Key duties of the **Executive Assistant, APS Level 4 **will include:

- managing and organisation of the Executive/s and branch's inboxes, calendars, and appointments.
- managing the workflows of tasks for the Executive/s and ensuring priories and timeframes are met.
- maintaining processes and systems of the branch and/or division including preparation of committee meetings.
- organisation of travel and finance for the Executive/s.
- providing general administrative support to the Executive/s and their branch including distributing information, preparing meeting agendas, record keeping and tracking of correspondence.
- providing support to other Executives in the division when required.

**Eligibility**:
**Notes**:
The department offers flexible work opportunities for many roles. Flexible or remote work arrangements may be considered, however that will be at the discretion of the Executive you support.

The positions that are available will be filled in Canberra.

A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.

**Application information**:
**Contact Information**:
**How to apply**:

- Login to an existing account or reset your password

By choosing to continue, you agree to the department's privacy policy and declare that you consent to the collection (and subsequent handling) of your personal information for the purpose of this recruitment process and potential employment in the APS.

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