Capital Markets Executive/team Assistant
3 weeks ago
**The Opportunity**:
Our client is a highly renowned global Commercial Real Estate Firm, that strongly believes in teamwork, ethics, and excellence in all areas of the business.
They are seeking someone who is like-minded to provide direct support to the capital markets team to ensure the efficient operation of the team’s day-to-day execution of their sales tasks and financial viability.
**Responsibilities**:
- Coordinate the production of agents’ documents and forms using various software
- Arrange searches of background information such as property Certificates of Title, plans, location, maps, images, floor plans etc; as directed
- Maintenance and upkeep of property listings on the internal database and Real commercial including the management of client lists and inquiry lists
- Process deposit cheques and trust releases through the internal trust accounting team
- Use of web-based programs such as ASIC, PropertyAssist, Dun & Bradstreet, RP Data etc to source relevant information for Agents.
- Preparation of meetings - agenda, minutes, reports, and fee forecasting together with booking rooms, and assisting with staff and guest catering.
- Perform routine administrative tasks, such as completing and processing
- documentation.
- Answer routine enquiries, re-direct calls to other departments and record and distribute messages.
- Provide backup support for the Reception area as required
- Assist in the preparation of correspondence, reports, new proposals, agency agreements, electronic filing, information memoranda, brochures, and listings
- Undertake in-house training as it is made available
- Provide backup support to Office Managers and Directors
- Prepare and complete IPMP’s within the timeframe set by Human Resources Department.
- Organising the coding and submitting of AMEX and Cash Reimbursements
- Activation of fee invoicing through PeopleSoft as directed
- Organise travel (including flights, accommodation, and rental cars)
- Organisation of meetings/appointments
- Hard copy filing, establishing and managing files, and archiving as required
- Minimum of 3 years secretarial or equivalent role (desirable)
- Skills and knowledge, with optional property experience an advantage
- Ability to prioritise
- Ability to work autonomously and make sound decisions when required
- Strong organisational skills
- Ability to deal with multiple tasks and work towards and achieve tight deadlines
- Strong attention to detail
- Excellent communication skills; both verbal and written
- Strong working knowledge of Microsoft Office Programs, in particular, Word, Excel
- and Outlook
- Design skills using proprietary software such as InDesign would be advantageous.
- Typing speed of 60-80wpm
- Experience in dealing with a diverse range of personalities, and work pressures, is desirable
**The Benefits**:
- Attractive Salary Package
- Work in a fantastic team with great team culture
- Supportive, professional, and motivated team
- Be part of a world-leading Commercial Real Estate Firm
- Lots of room for career progression
For more information please contact
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