Executive Assistant

4 weeks ago

Blackburn, Australia The Salvation Army Full time

ABOUT US

The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities. We believe in doing good that transforms lives and futures for the better. It is this belief which drives us to find new ways and places where we can make a difference. From times of personal crisis to moments of national grief, we are always here — providing support, safety, community, and opportunity.

About the Role:
We are seeking a Executive Assistant, Location - THQ Blackburn, VIC for a Permanent - Full Time opportunity.

Purpose of the Role:
The role is accountable for providing a full range of Executive Support to the Secretary to the Property Trusts and will provide strategic support and assistance to the Trustees ensuring accurate documentation and timely coordination of any work requiring attention by the Trustees. This will involve a range of coordination of activities and administration to ensure the effective management of the Secretary to the Property Trusts. This role will be required to develop and manage relationships with a number of key internal and external stakeholders and must maintain high levels of confidentiality and professionalism at all times.

Key Roles and Responsibilities:
- Prepare and develop a range of documentation as well any documents for consideration by Trustees- Draft resolutions, meeting agendas and minutes for Trustee meetings- Provide a full range of administrative support to the Secretary to the Properly Trusts to ensure the effective management of their office, schedule and workload-
- Organise all travel and reimbursements- Provide administrative support to Trustees in relation to Integrity Checks, liaising directly with Trustees, when required- Coordinate effective administration of access to government portals- Ensure sound document control and record management of key information is effectively maintained by developing and utilising filing and retrieval systems- Establish and maintain effective confidential administrative processes and ensure they are easy to use and retrieve- Manage a range of financial processes including expenses and invoices, to support the manager and the function- Undertake a range of general office administration duties to ensure the smooth running of the function

Education and Qualifications Required:
- Experience in analysis of new systems/process and making recommendations for improvement- Experience and exposure to Trustees and senior management with demonstrated experience in leadership, influencing and relationship management with key stakeholders at senior levels of organisation

Requirements of the role:
- A National Criminal History Check is required- Working with children’s check

What we offer

As a registered NFP we offer our eligible employees real and meaningful benefits such as;- NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit ($2,650)- Flexible working conditions- Health, fitness and financial discounts / benefits- Paid parental leave - 12 weeks- Up to 8 weeks leave per year through our purchase leave scheme- Up to 5 days paid leave per year to ‘volunteer’ in a TSA program or activity- Purpose driven career which has positive social and sustainable outcomes- Employee Assistance Program - Independent confidential counselling service;- Opportunity for career development;- An inclusive culture of dedicated, passionate and professional team members- Positively supporting and impacting the lives of others through your career contribution
- The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory National Police Check._
- We value Integrity, Compassion, Respect, Diversity, and Collaboration_

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