Executive Assistant to Director

3 weeks ago

Sydney, Australia Pickles Auctions Full time

Executive Assistant to Director - Industrial

**Location**:
Sydney City

Employment Type:
Full-Time Permanent

Department:
Industrial - Management

Closing Date:
06/07/2023

**Why Work for Pickles**
- Take your career forward in this digital-first business
- Enjoy extra leave + share in our company bonus program
- Hybrid working - 2 days WFH

**Summary of the Role**

Reporting to the Director - Industrial and also supporting our Chief Commercial Officer, the Executive Assistant plays a pivotal role in providing executive management and high-level administrative support. Attention to confidentiality, processes and efficient management of day-to-day activities, administration and practices are critical for this role.

This is a hybrid role where you will be working in our brand-new city office located on Pitt St 3 days per week and working from home 2 days per week.

**Key Responsibilities**
***
- Operate with confidentiality, discretion and a high-level of integrity and autonomy in managing communication
- Provide logístical support for stakeholder meetings, including coordinating agendas and papers, venues, catering and meeting minute taking
- Management of expenses, travel and events/marketing
- Effectively manage internal and external correspondence with stakeholders with a high degree of quality assurance, professionalism, accuracy and confidentiality
- Maintain and review processes and procedures and identify business improvement opportunities, ensuring adherence to Pickles policies
- Communicate internally and externally on behalf of the senior executive as required
- Understand critical or sensitive issues which may require the immediate attention of the executive

**Skills & Experience Required**
- Advanced Microsoft Office skills, including Trello and PowerPoint, with an ability to become familiar with in house programs and software
- Demonstrated experience in supporting multiple senior executives
- Highly organised with the ability to prioritise complex workloads, solve problems and self-manage time successfully
- Possess a positive, proactive attitude and professional and responsive approach
- Ability to work closely with the whole executive team and the other Personal Assistant roles
- Minimum 5 years’ experience in an Executive and/or Personal Assistant role for a senior executive
- Proven experience in providing efficient, confidential, diary and administrative services to multiple executives
- Excellent document management skills and proven capacity to coordinate tasks, determine priorities, monitor workflows and effectively operate as a member of a team in a pressured environment
- Well-developed interpersonal and concise communication skills, and ability to liaise and gain cooperation from internal and external stakeholders at all levels (staff, managers, executives)
- Demonstrated ability to prepare correspondence and manage confidential enquiries on behalf of various levels of management
- An understanding of the customer services requirements of the position and a demonstrated record of strong commitment and achievement in meeting customer need

**What's in it for you?**
- **Employee Benefits - **Earn 5 days’ extra leave and enjoy sharing in the company bonus program after a qualifying period.
- **Training & Development -** Internal career pathing opportunities, and study assistance options to help you complete a course or qualification.
- **Community & Wellbeing - **Pickles proudly support local events and charities, enjoy paid volunteer leave and access our employee assistance program for you and your family.
- **Reward & Recognition -** Cash vouchers & recognition awards for doing great work and celebration of long service

**About Pickles**

We are continuing to innovate the way consumers and businesses can sell, auction and purchase a wide range of cars, recreational goods, industrial equipment and machinery and damaged stock. Our mission is to create trusted marketplaces where everybody wins by delivering value through relationships, simplicity and expertise. Our culture is truly unique - there is genuine mateship, loyalty and passion. We proudly employ over 800 employees across 22+ locations in Australia and Malaysia.

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