Executive Assistant

2 months ago

East Melbourne, Australia The Royal Australian College of General Practitioners (RACGP) Full time

People & Capability
People Services
Flexible location
Full Time, Permanent

15/4/2024

Leading National Health and Education member-based organisation
Full time, permanent opportunity with Melbourne or Brisbane location and WFH options
$99,655-$110,234 base dependant on experience, plus 14% Superannuation and 17.5% annual leave loading
About the RACGP
The Royal Australian College of General Practitioners (RACGP) is the voice of general practitioners (GPs) in our growing cities and throughout rural and remote Australia. For more than 60 years, we’ve supported the backbone of Australia’s health system by setting the standards for education and practice and advocating for better health and wellbeing for all Australians.

We foster the future of general practice through our profession-led, community-based training model for the Australian General Practice Training Program and other training pathways. We train GPs to deliver quality, whole-person care to patients across Australia, support their ongoing professional development and provide a point of connection for GPs serving communities in every corner of the country.

About you
As our Executive Assistant, you’ll have previous executive assistant experience supporting executive level management and managing and supporting Board Committees. Your strong planning and organisational skills, with demonstrated ability to work flexibly to deadlines on multiple tasks/projects, will ensure your ability to be resourceful, pre-emptive, and problem solve in a critical and time-sensitive role.

**To thrive in this role, you’ll have**:
strong commitment to customer service with strong writing skills (correspondence, policies, and reports) and verbal communication skills.
experience preparing letters, reports, minutes and submissions with excellent attention to detail and the ability to maintain discretion and confidentiality at all times.
excellent stakeholder engagement and credibility in working with senior stakeholders and a collegiate approach to working with staff within the organisation at all levels.
Advanced MS Office skills (Word, Excel, Visio and PowerPoint).
About the opportunity
Reporting to both the Chief Advocacy Officer and Chief People Officer, you’ll provide them with a high-level administration and secretariat support, as well as support to a number of Board (and Board related) sub-committees and working groups. You’ll also collaborate with other Executive Assistants whenever there is specific overlap on certain types of work.

**In addition, you’ll**:
Manage and prioritise workflows to ensure that meeting reports, minutes and correspondence and matters for attention are dealt with in a professional and timely manner.
Coordinate meetings, calls and agendas for various internal/external client meetings, maintain calendar planning and appointment management in relation to scheduled meetings (internal and external).
Provide secretariat support to the various Board (and Board related) sub-committees and working groups as required, including preparation of and draft Board papers, drafting letters, minutes, transcripts and other documents, conducting research as required.
The Benefits

14% superannuation
Additional leave over the Christmas and New Year period
17.5% annual leave loading for EA employees
Hybrid working arrangements
The Core Academy
High-profile health and education organisation where progressive leadership, innovation integrity, collaboration and accountability are valued.
To apply

Towards the end of the process, applicants will be asked to complete pre-employment screening, which may include reference checks and/or a National Police Check. Applicants must have the right to work in Australia.

**Applications close**: Friday 26th April 2024

“We are a 2024 Circle Back Initiative Employer - we commit to respond to every applicant”

The RACGP acknowledges the Traditional Custodians of the land and waterways in which we work and live. We recognise their continuing connection to land, water and culture, and pay our respects to Elders, past, present and emerging.

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