Executive Assistant to Md

2 weeks ago

Melbourne City Centre, Australia Altitude EA Full time

Posted date 19 July 2023
- LocationMelbourne CBD
- Contract Type Permanent
- SalaryTO $130K PLUS SUPER + 30% BONUS & HEALTH INSURANCE
- Discipline Advisory Firms

**Executive Business Partner**

**Brighton, Melbourne - South Eastern suburbs**

**Permanent, full-time**

**Salary up to $130k, plus super and bonus**

**About the employer**

As a leader in renewable energies with a global presence, this organisation is rapidly growing its team of high-calibre professionals across its Australian offices.

Offering a people-centred and fast-paced culture, this employer offers a purpose-driven ethos alongside attractive benefits. This exciting and driven team is now seeking an Executive Business Partner to work on a face-to-face basis to coordinate the daily operations of the Melbourne office.

**About the position**

Showcase your superior organisational skills and ability to prioritise multiple tasks within this rare opportunity. Through providing high level executive and administrative support to the Managing Director (MD) and two Investment Directors, you’ll be a key driver for success in this dynamic environment.

As an experienced and adept executive assistant, you’ll easily coordinate the daily operational requirements for the office, while providing leadership to the office management team and Executive Assistant. Your proven abilities to adapt to different ways of working, will allow for a flexible and intuitive approach when supporting your executive team, and managing competing demands.

Your ability to effectively anticipate the needs of your executive team will see you hitting the ground running, adapting to shifting priorities and consistently staying one step ahead. Additionally, your demonstrated skills in critical thinking, and providing considered recommendations, will ensure your success in this position.

This excellent opportunity awaits to highlight your exemplary levels of initiative, motivation and interpersonal skills.

**Position responsibilities**
- partnering with the MD to manage the daily operations of the Melbourne office
- providing quality and timely administrative support to the MD, and two Investment Directors
- guiding the Executive Assistant and office management team on a day-to-basis to deliver on defined outcomes
- managing complex diary appointments and logistics, to proactively schedule, organise, and prioritise meetings
- coordinating all aspects of domestic and international travel arrangements
- supporting executive meetings through preparing minutes, briefing notes and agendas
- building positive relationships with internal and external stakeholders to manage enquiries and provide high quality advice
- managing a range of projects such as local and international roadshows, stakeholder events, and company presentations
- make and implement decisions relating to travel, administration and office expenses
- undertake occasional travel as needed
- other duties as reasonably directed

**Qualities you’ll need to succeed**
- excellent communication and interpersonal skills with proven capability to consult, negotiate and drive outcomes in a complex business environment
- dedication to discretion and maintaining confidentiality
- highly developed organisational skills and self-motivated mindset
- ability to develop collaborative and influential relationships with internal and external stakeholders at all levels of seniority
- capability to recognise complexity early and be able to influence direction effectively
- strengths in forward planning, time management and prioritisation
- commitment to accuracy and attention to detail
- superior decision-making and problem-solving abilities
- a flexible, proactive approach to adapt to changing priorities with a positive attitude
- ability to work effectively both autonomously and as part of a team

**Preferred skills and experience**
- minimum 5 years’ experience in simultaneously supporting executive teams
- strong proficiency in Microsoft Office
- tertiary qualifications in business administration or related discipline will be highly regarded

**Benefits**
- bonus 30% of base salary contingent on meeting achievable KPIs and objectives
- health insurance
- salary continuance scheme
- lovely offices with sea views
- South eastern suburbs - work close to home
- people-oriented and collaborative culture
- professional development opportunities
- mentoring program

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