Executive Assistant to Managing Director
3 weeks ago
Posted date 04 June 2024
- LocationMelbourne
- Contract Type Permanent
- SalaryTO $140K PLUS SUPER NEG
**Executive Assistant to Managing Director**
**Melbourne, Inner-eastern suburbs**
**Permanent, full-time**
**Salary to $140k plus super**
**About the employer**
This dynamic presence in the Australian market offers a culture valuing innovation, quality, inclusivity, and respect. Known for its commitment to sustainability, contributions to the community, and family-like team environment, this employer offers a uniquely passionate and energetic workplace. Currently seeking a confident, savvy and driven Executive Assistant to provide Business Partner support to the Managing Director.
**About the position**
This role is pivotal in shaping the success of the Managing Director (MD), ensuring seamless operations, and efficient time management in all tasks.
As a trusted business partner, you’ll collaborate closely with the MD, acting as a gatekeeper, advisor, and facilitator for maintaining a strategic focus. Employing your exceptional organisational skills, keen eye for detail and people-centric approach, you’ll easily stay one step ahead of your leader’s every need. Able to cope with the dual demands of being a tactical thinker, alongside providing personal support duties for your leader’s many lifestyle requirements, your flexible and proactive approach will be front and center.
As an astute, experienced and confident communicator, you’ll thrive in this busy and vibrant culture, enjoying new challenges and the ability to influence this purpose-led and change-making organisation.
**Position responsibilities**
- providing Business Partner-level advice to advance strategic outcomes for your MD
- coordinating inbound and outbound correspondence in a professional and timely manner, including preparation of briefs and responses as required
- providing quality and timely administrative support
- preparing daily packs including meeting agendas and briefs
- managing a busy diary to ensure time is spent on key priorities, gatekeeping numerous daily requests to maximise productivity
- managing agendas, minutes, and actions registers ensuring task tracking, completion, and reporting for all meetings, including Advisory and Board meetings
- building positive relationships with internal and external stakeholders to coordinate enquiries, ensure effective communication flow, and provide high quality advice
- maintaining various electronic filing systems to ensure ease of access
- arranging catering for meetings, or for your leader, as required
- providing administrative and diary management support to the Finance Director on an adhoc basis
- managing national and international events
- coordinating all aspects of domestic and international travel arrangements
- assisting with various other personal matters and errands as needed
**Qualities you’ll need to succeed**
- a flexible, proactive approach to adapt to changing priorities with a positive attitude
- strength of character to provide direction to your leader as needed
- a confident, resilient and mature mindset, demonstrating effective judgment, initiative and common sense
- mature and people-centric communication style
- highly developed organisational skills and self-motivated work ethic
- proven superior level of discretion, confidentiality, and personal integrity
- superior ability to anticipate needs and make proactive decisions
- the ability to work effectively both autonomously and as part of a team
- outstanding written and verbal communication skills
**P**referred skills and experience**
- minimum 7 years’ experience supporting C-suite executives
- strong proficiency in Microsoft Office
**Benefits**
- ** Business Partner role**
- ** Purpose-led, friendly, energetic culture**
- ** Lovely MD**
- ** Salary to $140K plus super negotiable
-
Melbourne, Australia Charterhouse Full timeExecutive Assistant to the Executive Director Education body | Offices based on the city’s fringe | Supporting the Executive Director | Full-time | $90 - $100,000 + super + benefits - **CBD fringe location | Tram stop right outside + 5 min walk to train station**: - **Education governing body**: - **Be a proactive support to the Executive Director |...
-
Executive Assistant
3 weeks ago
Melbourne, Australia Charterhouse Full time**Temp to perm **full time** position **| **$90-100K + super**: - **CBD fringe location | Tram **stop** right outside **+ 5 min walk to train station**: - **Clear communication, respectful, high performing team | **Support to **Executive Director** **About the company** This is organisation is looking for an Executive Assistant to support the Executive...
-
Executive Assistant to The Executive Director
3 weeks ago
Melbourne, Australia Victorian Health Building Authority Full timeLocation: Melbourne | CBD Job type: Full time / 1-Mar-26 Organisation: Victorian Health Building Authority **Salary**: $91,418 - $103,725 Occupation: Administration/Secretarial Reference: VG/DH/HI/1705493 ***: The Executive Assistant provides professional high level administrative and executive support and related services to the Executive Director...
-
Executive Assistant to The Executive Director
2 months ago
Melbourne, Australia Victorian Health Building Authority Full timeLocation: Melbourne | CBD Job type: Full time / 1-Mar-26 Organisation: Victorian Health Building Authority **Salary**: $91,418 - $103,725 Occupation: Administration/Secretarial Reference: VG/DH/HI/1705493 ***: The Executive Assistant provides professional high level administrative and executive support and related services to the Executive Director...
-
Executive Assistant to Managing Director
2 weeks ago
Melbourne, Australia Altitude EA Full timePosted date 12 April 2024 - LocationMelbourne - Contract Type Permanent - SalaryTO $130K PLUS SUPER **Executive Assistant to Managing Director** **Melbourne CBD and south-eastern suburbs** **Permanent, full-time** **Salary up to $130k, plus super** **About the employer** This Australian-owned company is a dynamic and forward-thinking presence in brand...
-
Executive Assistant to Managing Director
5 days ago
Melbourne, Victoria, Australia Altitude EA Full timePosted date 12 April 202- LocationMelbourne Contract Type Permanent SalaryTO $130K PLUS SUPERExecutive Assistant to Managing DirectorMelbourne CBD and south-eastern suburbsPermanent, full-timeSalary up to $130k, plus superAbout the employerThis Australian-owned company is a dynamic and forward-thinking presence in brand development for the retail sector....
-
Melbourne, Australia Federal Court of Australia Full time**Position Overview** Working to the Executive Director Court and Tribunal Operations and the Executive Director People, Culture and Communications (the Executive Directors), the role of the Executive Assistant is varied and covers a full range of executive and administrative support services. Its key responsibility is to provide high-level administrative...
-
Executive Assistant to The Executive Director
2 months ago
Melbourne City Centre, Australia Department of Health Full time***: The Executive Assistant provides professional high level administrative and executive support and related services to the Executive Director Melbourne Priority Precincts within the Victorian Health Building Authority. Are you - A highly organised and methodical individual? - An excellent communicator with exceptional interpersonal skills and a...
-
Executive Assistant to The Executive Director
2 months ago
Melbourne, Australia Department of Energy, Environment and Climate Action Full timeLocation: Melbourne | CBD Job type: Full time / 2 Years Organisation: Department of Energy, Environment and Climate Action **Salary**: $91,418 - $103,725 Occupation: Administration/Secretarial Reference: VG/50946391 The Executive Assistant is responsible for providing high quality executive and administrative support to the Executive Director,...
-
Executive Assistant to Managing Director
5 days ago
Melbourne, Victoria, Australia Altitude EA Full timePosted date 04 June 202- LocationMelbourne Contract Type Permanent SalaryTO $140K PLUS SUPER NEGExecutive Assistant to Managing DirectorMelbourne, Inner-eastern suburbsPermanent, full-timeSalary to $140k plus superAbout the employerThis dynamic presence in the Australian market offers a culture valuing innovation, quality, inclusivity, and respect. Known for...
-
Melbourne City Centre, Victoria, Australia Department of Health Full time***: The Executive Assistant provides professional high level administrative and executive support and related services to the Executive Director Melbourne Priority Precincts within the Victorian Health Building Authority.Are you A highly organised and methodical individual? An excellent communicator with exceptional interpersonal skills and a collaborative...
-
Executive Assistant to Director
2 weeks ago
Melbourne, Australia City of Melbourne Full time**$83,741-$94,253 plus 11% Superannuation** **Permanent Opportunity** We are the City of Melbourne, a City of possibility and place to be bold and inspirational. We are rapidly transforming to meet the evolving challenges faced by a global city. With a vision of being a leading organisation for a leading capital city, our mission is to create positive...
-
Director - Transaction Execution - Credit - Real
3 weeks ago
Melbourne, Australia Collins Executive Recruitment Full timeSenior leadership role with a focus on people leadership and deal execution - Join a high calibre team with a great team culture. - Attractive base salary and bonus structure (cash bonus) My client is a leading commercial real estate financier & investor based in Sydney. They manage several billion dollars on behalf of institutional and high-net-worth...
-
Director - Transaction Execution - Credit - Real
2 weeks ago
Melbourne, Australia Collins Executive Recruitment Full timeSenior leadership role with a focus on people leadership and deal execution - Join a high calibre team with a great team culture. - Attractive base salary and bonus structure (cash bonus) My client is a leading commercial real estate financier & investor with offices in Melbourne. They manage several billion dollars on behalf of institutional and...
-
Executive Assistant to Director
1 week ago
Melbourne, Australia About You Recruitment Full timeThis is a rare opportunity to work with an industry leader as a Executive Assistant. Working for one of Melbourne's most prestigious agencies you will be supported by an experienced team of real estate professionals. With a number of sales administrators, personal assistants, marketing team and executive assistants you will have plenty of assistance where...
-
Executive Assistant to Managing Director
2 weeks ago
Melbourne, Australia Sharp & Carter Full timeBe apart of a high performing team working on national projects - South Melbourne location | Full time or 4 days - Competitive salary | Variety and endless development opportunities **About the role** This is a fantastic opportunity for an experienced and professional Executive Assistant to support the Managing Director of a Melbourne founded property...
-
Executive Assistant to Director
4 weeks ago
Melbourne, Australia City of Melbourne Full time**Permanent, full-time position available**: - **Work closely with the Director of our City Safety, Security and Amenity Team**: - **$83,741 + 11% Superannuation** We are the **City of Melbourne**, a City of possibility and place to be bold and inspirational. We are rapidly transforming to meet the evolving challenges faced by a global city. With a...
-
Executive Assistant to The Executive Director
2 months ago
Melbourne City Centre, Australia Department of Energy, Environment and Climate Action Full timeThe Executive Assistant is responsible for providing high quality executive and administrative support to the Executive Director, including calendar and meeting management, and providing services for complex office support, correspondence and record keeping, as well as administering policies, procedures and protocols. The position requires proficiency with...
-
Melbourne City Centre, Victoria, Australia Department of Energy, Environment and Climate Action Full timeThe Executive Assistant is responsible for providing high quality executive and administrative support to the Executive Director, including calendar and meeting management, and providing services for complex office support, correspondence and record keeping, as well as administering policies, procedures and protocols. The position requires proficiency with...
-
Executive Director People And Culture
5 days ago
Melbourne, Victoria, Australia Alumni Executive Search Australia Pty Ltd Full timeAlumni Executive Search Australia Pty Ltd Management - Internal (Human Resources & Recruitment) Full time Add expected salary to your profile for insights Transform Monash Health's workplace culture and drive strategic initiatives in this pivotal leadership role.As the Executive Director People and Culture, you will influence the organisation's people...
