Executive Assistant

4 weeks ago

Melbourne, Australia McMillan Shakespeare Full time

The McMillan Shakespeare Group (MMS) is a trusted provider of salary packaging, novated leasing, disability plan management and support co-ordination, asset management and related financial products and services. From our origins in 1988 when we created Australia’s salary packaging industry to today, MMS has a proud history of innovation and exceptional service.

Through our subsidiaries, we offer a breadth of services and expertise designed to responsibly deliver superior long-term value to our clients and customers, which include Federal and State governments and some of the largest public and private sector, health and charitable organisations.

In your Executive Assistant role, you will provide support to the Chief Information Officer and MD AMS. You will also provide ad hoc support the senior leaders within this team. You will have an advanced level of flexibility and discretion to excel in this role.

The Role:

- Coordinate the diaries of the 2 Executives 90 days ahead and ensure the availability of you the Executives, including organising business appointments, teleconferences and videoconferences
- Ensure the availability of relevant agendas and supporting papers for meetings and engagements
- Screen telephone calls, field enquiries and requests and escalate urgent matters for the CIO/MDAS’s attention
- Communicate on the CIO & MD AMS’s behalf with the Executive teams, Executives of external organisations, the Board, suppliers and clients
- Coordinate investor meetings, teleconferences, webcasts and liaise with the external parties as required
- Preparation and review of correspondence, presentations and reports both of a general and confidential nature
- Prepare and distribute papers for Board and regular committee meetings, together with ad-hoc papers and correspondence as required
- Organise and attend Executive meetings, prepare agenda and action items, and distribute as required
- Develop and maintain a strong awareness of business developments and priorities
- Build and maintain strong professional relationships across all levels with internal and external contacts
- Organise executive level business functions, conferences and other events
- Organise travel for the CIO & MD AMS and their teams as required
- Undertake projects for the CIO & MD AMS as required

You will bring:

- A mature, professional approach to engaging with Senior Executives and employees at various levels of seniority
- A high level of integrity and professionalism in dealing with sensitive, highly confidential information
- Flexibility and adaptability to work in a high volume, fast paced, dynamic environment
- Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion
- Strong written and verbal communication skills and a high degree of attention to detail
- Sound planning, organising and time management capability
- Experience working in a corporate environment
- Extensive experience working as an Executive Assistant at a C-suite level
- Advanced computer skills, particularly in Outlook and Microsoft Office suite, and in particular a demonstrated ability to format documents

What we can offer you:
- Our strong people-first culture- Flexible/hybrid working to enhance your work/life balance- Novated lease benefits and discounts- 12 weeks Paid Parental leave and access to our Parents Portal- Exempt Employee Share Plan- Paid Income Protection Insurance under MMSG default Super plan- Access to a broad range of learning and development programs- Career break and volunteering leave- Access to Employee Assistance Program and annual Flu vaccination- Lifestyle Rewards program

As an employer who embraces Diversity, Equity & Inclusion, we hold a collective commitment to foster an environment where all differences are valued and respected. We encourage Aboriginal and Torres Strait Islander people, individuals from all backgrounds, including those caring for and living with disability to apply.

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