Executive Assistant

2 weeks ago

Melbourne, Australia Bupa Full time

A full time, permanent opportunity has become in our Health Services team, reporting into the Managing Director Health Services.

The Executive Assistant for Health Services is responsible for providing executive level support to create an efficient, organised working environment for the Health Services Leadership Team, in a highly complex business environment.

**How will I help?**

Key accountabilities include but are not limited to:

- High level professional assistance with the outcome of ensuring an efficient working environment for the team
- Preparing, reviewing and quality checking presentations, spreadsheets and documents as requested; full end-to-end organisation and participation in regular Health Services Leadership Team Meetings; oversee all travel logistics, ensuring full use of time when travelling.
- Member of the Executive Assistant team: Hold regular meetings, annual offsite and engagement activities to ensure a cohesive EA team; engage with regularly
- Special Projects; Undertaking special projects and assisting with general duties as required; such as proofreading and drafting team communications; compiling and publishing regular and ad-hoc reports for the team; other duties as required by the Directors and MD.
- Stakeholder engagement / relationship management: Create, monitor and maintain good relationships with multiple internal and external stakeholders, including (but not limited to) Executives and office, APAC Personal Assistant team, ELT Members, APAC Executive Team, APAC Board, APAC Company Secretary and support, APAC wider assistant group, members of APAC Leadership Team as appropriate, other support functions (Digital & Data, People, Information Systems etc).
- Lead, mentor, support and develop the Personal Assistant community within Finance on a day-to-day basis.
- Develop and deliver key internal communications on behalf of the Directors and MD.

**What’s in it for me?**

As well as a competitive salary, a range of Bupa benefits and flexible working/ work from home arrangements, you’ll be challenged and encouraged to innovate. You will partner with colleagues who are dedicated to delivering exceptional experiences. We respect and consider everyone, knowing your difference will make the difference.

Perk highlights:

- Discount on our health insurance, travel, car, home, contents and pet insurance products as well as discounts when you attend a Bupa Dental clinic or purchase glasses from a Bupa Optical store.
- A dedicated internal wellbeing team provides you with a range of services, such as a global resilience program, regular training opportunities on a range of wellbeing topics and access to a variety of wellbeing discounts.

**What do I need?**
- Impeccable organisational skills with the ability to prioritise work effectively, whilst always having a ‘can do’ attitude
- Proven ability to meet strict deadlines in an organised manner
- Proven problem identification and resolution skills
- Interest and working knowledge of the group/division and organisation
- Strong customer service focus
- Excellent presentation and interpersonal skills
- Proven ability to use initiative
- Confidence in liaising with people at all levels
- Proven track-record of delivery within a complex organisation with diverse business portfolios.
- Experience in handling sensitive information with the utmost of discretion

**About Bupa**

Bupa is an international healthcare group which has a purpose to deliver longer, healthier, happier lives and making a better world for more than 70 years. In Australia and New Zealand, Bupa assists more than 5 million customers through a broad range of health and care services including health insurance, aged care, rehabilitation, dental, optical, medical, hearing and medical visa services.

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