Project Coordinator

4 months ago

Perth, Australia BG&E Full time

**About BG&E**

At BG&E, we are united by a common purpose - we believe that truly great engineering takes curiosity, bravery and trust, and is the key to creating extraordinary built environments.

Our 800-strong team in 14 offices across Australia, New Zealand, Singapore, the United Kingdom and Middle East, design and deliver engineering solutions for clients in the Property, Transport, Ports and Marine, Water, Defence, Renewables and Resources sectors.

We work in partnership with clients and other stakeholders - to challenge conventional wisdom, pioneer new benchmarks in technical excellence, design safety into projects and leverage mutually-rewarding delivery models. BG&E’s projects are also shaped by changing demands in mobility, the impacts of climate change, emerging design trends and consideration of the entire lifecycle.

BG&E is an employee-owned engineering consultancy with more than half a century of experience. Our legacy and our future are underpinned by an unwavering commitment to providing premium client experiences.

BG&E’s values are: care and integrity, the pursuit of excellence, and one team. Our values inform our behaviours and the way we: help clients around the world, empower our people to be empathic, high-performing and creative, and contribute to communities. Living our values every day ensures that demonstrate care and integrity, strive to pursue excellence and serve as one team, that is ‘The BG&E Way’.

**The Role**

We have a fantastic opportunity for a Project Coordinator to join and support our Perth Civil team to deliver multiple projects. We are looking for an individual who is a keen problem solver and thrives working in a fast-paced environment. In this varied role, you will support, mentor and guide the project team to deliver deadlines and ensure that all projects are delivered to the highest quality, following compliance standards and processes. We are looking for an individual who is a meticulous operator and who has had proven previous experience in a similar role. This position is a full-time permanent opportunity based in our Perth CBD office.

**Your day to day**:

- Assistance in preparing tenders, bids, and proposals for clients, including identifying response requirements, completing associated schedules, co-ordinating input from the relevant disciplines, collating and tailoring CVs, and sourcing relevant project examples.
- Proof reading and formatting of project documentation including submissions, reports, letters and other company documents.
- Assisting to consolidate and upload submission documents through various tender portals.
- Maintaining database for tender portals and ensuring any subscriptions are current.
- Project document control using QDMS, Teambinder, Aconex and other programs.
- Project compliance management throughout the life of the project from realisation to completion and close out.
- Coordinating and executing project management activities including:

- Risk Management - assisting the Project Managers in using the Risk Management System. Following up outstanding approvals and/or action items.
- Start-up meetings - scheduling meetings with key stakeholders, preparation of meeting documents, closing out action items.
- Project Management Plans - establishing and maintaining, ensuring the team is adhering to the frameworks and procedures.
- Preparation of subconsultant appointment letters and purchase orders.
- Assisting with project auditing
- Co-ordinating, attending and preparing documentation for the Civil Group team meetings
- Assisting Project Managers with various tasks such as meeting scheduling, agendas, attending meetings, minutes taking and dissemination, time reporting and any other administration tasks.
- Assisting with other office operational duties of other disciplines as required.

**About you**
- 3-5 years of demonstrated experience as a project coordinator or in a similar role within a professional services environment (within engineering consultancy or contractor would be a plus)
- Proficiency in using Microsoft Office Suite
- Demonstrated ability to deliver quality work with a high level of accuracy under minimum supervision and work autonomously within a team environment to ensure deadlines are met
- High level of interpersonal, oral, and written communication skills with the ability to interface, interact and work with the various project areas
- Enjoy collaboration with various stakeholders and ability to build rapport quickly
- Self-starter, high level of efficiency, exceptional attention to detail along with excellent time management skills with the ability to handle fluctuating workloads
- A preparedness to learn and adopt new work practices, systems, and procedures

**Realising Your Career Aspirations (Life at BG&E)**
- Flexible working
- Health and wellbeing support via confidential internal initiatives, as well as from an independent Employee Assistance Programme provider
- Competitive remuneration, co

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