Administrative Business Partner

2 weeks ago

Sydney, Australia SEC Newgate Full time

At SEC Newgate, our people are what set us apart and are at the heart of our success. We create an environment that stimulates and rewards our people, where staff are supported to contribute ideas and embrace opportunities to achieve their personal goals. We look for people who are curious, self-motivated and collaborative.

If you are like-minded and are motivated by working with a talented team on issues that matter, read below for what’s on offer.

**Overview**
As an **Administrative Business Partner** (ABP) in our Sydney office, you will play a pivotal role in supporting a number of executives and their teams in the delivery of client projects as well as core company operations and activities. In this role you will proactively help address the needs of executives through meeting management, coordinating team members and supporting project deliverables. Your work will enable the company to maximize their productivity by facilitating collaboration and connection with both internal and external stakeholders. You will work closely with leaders and the broader Business Support Team to help achieve business goals and objectives.

**Job Tasks & Responsibilities**
- Manage administration in relation to client projects including setup and scheduling of meetings, supporting proposal development, formatting documents and other collateral and managing deadlines
- Lead and coordinate logistics for internal and external meetings including meeting preparation, recording actions and follow up to support project progression
- Manage key relationships to ensure delivery of a quality service and outcomes to our clients
- Effectively manage inbox and calendars of leaders to support their productivity to progress client outcomes
- Manage the setup and ongoing maintenance of effective online filing systems
- Support client management processes including invoicing and activity reports, contact database
- Manage or contribute to special projects as required
- Manage inquiries proactively and follow through on tasks to successful completion
- Manage travel bookings, internal and external events
- Provide general administrative support as necessary including photocopying, filing, printing, binding, and IT troubleshooting
- Provide back up support to Business Support team members including lunch cover and annual leave periods as required
- Collaborate with Business support team across all offices to provide seamless support to the business
- Be a leader in championing office culture through positive example and proactive contribution

**Your practical skills and experience should include**:

- Experience providing high-level support to multiple team members
- Strong focus on client service and professional presentation
- Excellent organisational skills, attention to detail, ability to prioritise tasks and meet deadlines
- Strong project management skills
- Proactive approach to take ownership and accountability for completion of tasks to the highest standard
- Strong communication (verbal and written) and interpersonal skills
- Be team focussed with a positive attitude to contribute to team culture
- Ability to demonstrate initiative and enthusiasm, and interact at all levels within the firm
- Proactive and willing to go above and beyond
- Ability to work autonomously and effectively as part of a team
- Strong technology skills - Excellent MS Office skills ideally including Outlook, Word, Excel, PowerPoint etc.

**About Us**

**SEC Newgate Australia**

**125 People - 6 offices nationally**

As Australia’s largest full-service strategic communications firm, SEC Newgate understands the environment and helps to build a communications and engagement strategy that goes to the heart of our clients’ challenges. With 6 offices nationally and a network around the world, we bring a level of trust, expertise, collaboration and support to our clients that few others can match.

We have extensive expertise in corporate positioning and reputation building, issues campaigning, issues management and crisis communications, and are trusted by some of Australia’s leading companies, government departments and peak bodies.

**Click here to find out more about SEC Newgate Australia**

**Why SEC Newgate?**
- We want people to thrive. We believe our people should be in the driver’s seat of their growth, but within a supportive environment. We take a holistic approach to deliver better outcomes for our clients. Our culture learning and development.
- We work on stuff that matters. We are proud to work on complex projects and issues that make a material difference to our clients and communities. This provides a stimulating and motivating environment to grow and contribute.
- We can be flexible on how we get there but not on delivering excellence. We support a flexible work environment that gives our people opportunities to work under different arrangements. This is a joint decision with a focus on what’s needed to deliver exceptional client ou

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