Assistant Business Manager

3 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 23/01/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Executive Management

Reference: 1455342

**Selection Criteria**:
**SC1**:

- Demonstrated commitment to continuous improvement and professional development, including training and mentoring of team members.**SC2**:

- Proven experience in managing high-volume accounts receivable or payable, including preparing financial reports and analysing data. Familiarity with Compass, CASES21, or similar systems is advantageous.**SC3**:

- Comprehensive understanding of HR and finance processes, with experience in DET systems (EduPay, Recruitment Online, SRP) preferred.**SC4**:

- Exceptional organisational and planning skills, with the ability to manage competing priorities independently while contributing to a cohesive team environment.**SC5**:

- Strong interpersonal and communication skills, including the ability to build positive and inclusive relationships with colleagues, students, and parents, and provide guidance on school policies.**Role**:
The Assistant Business Manager (ABM) plays a pivotal role in the finance and administration team, contributing to Balwyn High School's commitment to operational excellence. Reporting directly to the Business Manager, the ABM ensures the smooth functioning of finance, human resources, and administrative processes while supporting the professional development of junior staff. This role provides a pathway to becoming a Business Manager (BM), with ongoing training and opportunities for career growth.

**Responsibilities**:
**Key Responsibilities**

**1. Finance Management**
- Oversee accounts receivable and/or payable in a high-volume environment.
- Manage parent payments via Compass, including establishing payment plans, processing credit notes/refunds, and issuing refunds in CASES21.
- Liaise with teaching staff to track, update, and communicate information about excursions, camps, music program, and other events.
- Prepare financial reports, including Reconciliation/Profit and Loss Statements for excursions and fundraising activities.
- Assist parents, staff, and students with payment-related inquiries.
- Drive process improvements, such as reducing paper use and enhancing Excel-based workflows.

**2. Human Resources Administration**
- Manage personnel files, recruitment support, and compliance for VIT and WWCC.
- Oversee payroll processes in eduPay, including timesheets, allowances, and time-in-lieu requests.
- Monitor and process staff leave requests per DET and school policies.
- Support onboarding processes and contribute to reviews of HR policies and procedures.

**3. Team Collaboration and Leadership**
- Mentor less experienced staff by providing training in DET systems and school processes
- Foster a collaborative team culture through knowledge-sharing and professional development initiatives.

**4. General Administrative Support**
- Support Reception and First Aid Office functions as needed.
- Undertake additional responsibilities as directed by the Business Manager or Principal.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:
**Why Join Us?**
- Growth Opportunity: Pathway to becoming a Business Manager with ongoing training and development.
- Collaborative Culture: Work within a dynamic and supportive team at Victoria¿s leading public school.
- Convenience: Onsite parking and access to a canteen at a non-CBD location.
- Community Impact: Contribute to the success of over 2,500 students and staff.

**Desirable Qualifications**:
Tertiary qualifications in accounting, finance, or related fields.

**Technical Skills**:

- Intermediate to advanced Excel skills (e.g., pivot tables, vlookups, text to column, IF statements). Please note: Excel skills may be tested as part of the interview process.
- Experience with Department of Education systems (CASES21, Compass, EduPay) or equivalent.

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