Events Coordinator

2 weeks ago

Sydney, Australia Chandler Macleod Full time

The Opportunity

Chandler Macleod is looking to recruit for a number of Events professionals for a full-time permanent opportunity with our client, a specialist Medical College. The role offers hybrid working arrangements with approximately 50% split between WFH and their office in Sydney CBD.

**1x Banquet Coordinator
- $65,000 - $75,00 package**

**1x Events Coordinator - $75,000 - $85,000 package**

**1x Senior Events Coordinator - $90,000 - $100,000 package**

Job Specification

The Conference & Events Team provides coordination and administration services that make it easy for College Members and staff to access services or events either in-person or via videoconference. The Events Team manage all aspects of internal (Sydney and Melbourne) and external meetings and events. The client is a leader in medical education and health policy in Australia and NZ.

Primary Purpose of the Role:
To assist with the delivery of high quality in person and web-based meetings, events and conferences through strong attention to detail, creativity with a focus on customer service, collaboration and communication.

In this position, you will be required to perform but are not limited to the following tasks:

- Successfully support the coordination of all logístical aspects of both internal and external event delivery, including videoconferences, annual scientific meeting, teleconferences, all in-house meetings & events and other events as required. This includes the planning, delivery and post event stages of meetings, events and conferences.
- Coordinate the use of facilities and the provision of services by staff and external contractors as appropriate, including room bookings, set up and pack up, catering, meeting support and ensuring the cleaning of facilities after use.
- Ensure all technological issues for events are managed efficiently and continuing issues are reported to the SEC and CEM.
- Manage the day-today relationship with suppliers for the various components of event delivery including the College caterers, venues, technology suppliers etc.
- Any other ad-hoc requirements

About You

To be successful in this position, you will need to have experience in the following:

- Previous experience in an Banquet Coordinator or Event Coordinator position (3 years + experience for Senior Event Coordinator role)
- Proven track record of executing events and conferences
- Experience in administrative aspects of meetings, events and conferences including and understanding of venue management
- Excellent communication skills including experience in speaking to small and large groups
- Ability and willingness to re-set rooms, clear and clean rooms and participate in the delivery of on-site meetings and events
- Knowledge of IT platforms and ability to trouble shoot basic IT techniques
- Technical knowledge of webcasting platforms
- Experience using EventsAir, Zoom and Microsoft Teams
- Flexible work schedule, including working early mornings, nights and occasional weekends

Desirable Attributes:

- Qualifications in events management or related field
- Knowledge of forums and chat functions
- Knowledge of videoconferencing and teleconferencing equipment
- Experience working on the Client side of event management

If you are interested in the position the please click on the
**02 9269 8847

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