Office Manager

5 months ago

Melbourne City Centre, Australia HAYS Full time

Full time permanent Office Manager role within the Property Industry

**Your new company**

Our client has 30 years of experience in the property industry in which they own and manage their own portfolio of commercial buildings.

**Your new role**

As the new Office Manager, you will provide support to the small team and assist with the running of the office and their portfolio of buildings. Every day will be different, and your main responsibilities will include:

- To manage and organise office administration duties and office procedures
- To efficiently manage the office and all necessary IT issues
- Answer all incoming phone calls, order office supplies and assist with mail management
- Be responsible for moving the filing system and all documents to a digital platform
- Coordinate and manage calendars, schedule meetings, and ensure efficient use of time
- Assisting in managing the office budget, including tracking expenses, paying for accounts, and insurance and ensuring timely payments
- Handling some personal administration for Directors
- Liaise with all stakeholders including solicitors, accountants and providers
- Providing support in managing properties, including responding to and organising maintenance requests, responding to and managing enquiries, drafting tenant and trade communications, maintaining contact lists for all stakeholders and maintaining insurance logs
- General ad hoc administration tasks and assisting with all documenting and reporting

**What you'll need to succeed**
- Previous Office Management/High Level Administration experience is essential for this role and experience in the Property Industry will be highly desired.
- Reliable, respectable and ability to multitask
- Interpersonal skills - having the awareness & experience of communication skills between tenants and service providers
- Can take own initiative, work autonomously and have a natural ability to be curious and solution focused and open to new skills
- Ability to collaborate and take instructions
- High attention to detail
- Excellent written and spoken communication skills
- Strong Microsoft Office Skills
- Experience using MYOB or similar is desired
- A genuine care to deliver high quality work
- Must have a car and licence

**What you'll get in return**

You will enjoy working in a small, close-knit team and interacting with a multitude of different stakeholders. You will be a valued member of the organisation and have a varied role in which you can make it your own. The client offers a flexible working arrangement and a competitive salary.

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

2847785

  • Briefings Officer

    4 weeks ago

    Melbourne City Centre, Australia Office of Public Prosecutions Full time

    Briefings Officer (Full Time, Ongoing) The Office of Public Prosecutions (OPP) has an opportunity for a highly motivated individual to join our organisation as a Briefings Officer within Briefings Services division. Reporting to the Manager, Briefing Services, the Briefings Officer is responsible for providing support services to the Briefings team. About...

  • Technical Officer

    6 months ago

    Melbourne City Centre, Australia State Revenue Office Full time

    Technical Officer - Landholder Acquisitions Branch, Melbourne - At least four (4) ongoing roles - Salary $74,580 plus 11% superannuation - VPS Grade 3 - Based in Melbourne CBD with hybrid working opportunities What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties, levies,...

  • Technical / Review Officer

    4 days ago

    Melbourne City Centre, Australia State Revenue Office Full time

    **Technical / Review Officer, Technical Advice and Review Branch** - **At least four (4) ongoing roles in the **Technical Advice and Review Branch**, Policy Advisory and Legal Services Division**: - **Salary $**76,817** **plus 11.5% superannuation - VPS Grade 3**: - **Based in Melbourne CBD, with hybrid working arrangements** **What we offer** The State...

  • Technical / Review Officer

    6 months ago

    Melbourne City Centre, Australia State Revenue Office Full time

    At least four (4) ongoing roles in the Technical Advice and Review Branch, Policy Advisory and Legal Services Division - Salary $74,580 plus 11% superannuation - VPS Grade 3 - Based in Melbourne CBD, with flexibility to work from home What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of...

  • Technical Officer

    5 months ago

    Melbourne City Centre, Australia State Revenue Office Full time

    At least nine (9) ongoing roles - Salary $73,842 plus 11% superannuation - VPS Grade 3 - Based in Melbourne CBD with hybrid working opportunities What we offerThe State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties, levies, grants, and subsidies. We aim to develop our people to achieve great...

  • Payroll and People Services Officer

    3 months ago

    Melbourne City Centre, Australia Office of Public Prosecutions Full time

    Full Time, Ongoing The OPP has an exciting new opportunity to our People & Culture team as a Payroll and People Services Officer. The Payroll and People Services Officer is responsible for providing accurate and timely advice to managers and colleagues regarding pay and general People & Culture queries. A successful incumbent will contribute to the efficient...

  • Manager - Risk and Corporate Governance

    3 months ago

    Melbourne City Centre, Australia State Revenue Office Full time

    Manager - Risk and Corporate Governance - Ongoing role in the Finance and Administration Branch, Corporate Services - Salary $134,593 - $180,115 plus 11.5% superannuation - VPS Grade 6 - Based in Melbourne CBD with hybrid working arrangements What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a...

  • Information and Records Management Manager

    5 months ago

    Melbourne City Centre, Australia State Revenue Office Full time

    Information and Records Management Manager, Forensics and Information Management - Ongoing role in the Forensics and Information Management Branch, Corporate Services - Salary $129,379 plus 11% superannuation - VPS Grade 6 - Based in Melbourne CBD or Ballarat, with hybrid working arrangements What we offer The State Revenue Office is the Victorian...

  • Knowledge Management Specialist

    6 months ago

    Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Knowledge Management Branch, Strategic Development and Customer Engagement Division - Salary $105,479 to $127,621 plus 11% superannuation - VPS Grade 5 - Based in Melbourne CBD or Ballarat, with hybrid working arrangements What we offer The State Revenue Office is the Victorian Government's revenue management agency,...

  • Team Leader

    6 months ago

    Melbourne City Centre, Australia State Revenue Office Full time

    At least one (1) ongoing and one (1) fixed-term roles in the Debt Management Branch, Corporate Services Division - Salary $117,718 plus 11% superannuation - VPS Grade 5.2 - Based in Melbourne (CBD), with hybrid working arrangemements What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of...

  • Office Manager

    6 months ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Utilise your administrative expertise to provide support and advice to the Victim Services Support and Reform branch - An Ongoing Full-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 3: $73,842 - $89,661 plus superannuation. **About the Business Unit**: The Victim Services, Support and Reform...

  • Office Manager

    6 months ago

    Melbourne City Centre, Australia Superior People Recruitment Full time

    Our client specialise in corporate and personal insolvency, forensic accounting, and litigation support, and now seek an experienced Office Manager to support and oversees the efficient and smooth operation of the office and the firm’s day to day operational tasks, including the Directors’ administrative needs. Responsibilities will include; - Accounts...

  • Office Manager

    5 months ago

    Melbourne City Centre, Australia HAYS Full time

    A growing property company based in South Yarra is looking for a dedicated Office Manager. **Your new company** A growing property organisation based in beautiful offices in South Yarra who have been established for over 20 years. This is a supportive and highly professional firm who seek to provide the best service for their clients. This firm has devoted...

  • Manager, People Services

    2 months ago

    Melbourne City Centre, Australia Office of Public Prosecutions Full time

    Are you a forward-thinking leader with a passion for people services and process innovation? The Office of Public Prosecutions (OPP) is seeking a Manager, People Services to join our team. **About the Role**: In this newly refreshed, high impact role, you will be responsible for leading our People Services function, overseeing payroll, people processes,...

  • Office Manager

    5 months ago

    Melbourne City Centre, Australia Page Personnel Full time

    Flexible and truly Hybrid workplace - 6 month Contract. Immediate start **About Our Client**: The client encompasses a versatile approach to transporting goods nationwide, utilising a blend of transportation modes to streamline logistics and enhance efficiency across diverse geographical regions. It emphasises a strategic balance between various transport...

  • Team Leader

    6 months ago

    Melbourne City Centre, Australia State Revenue Office Full time

    At least two (2) ongoing roles in the Landholder Acquisitions Branch, Compliance Division - Salary $ 117,718 plus 11% superannuation - VPS Grade 5.2 - Based in Melbourne CBD, with hybrid working opportunities What we offerThe State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties, levies, grants...

  • Australian Charities and Not-for-profits Commission

    3 months ago

    Melbourne City Centre, Australia Australian Taxation Office Full time

    Australian Charities and Not-for-profits Commission, various teams - Melbourne CBD - Ongoing/non-ongoing, full-time/part-time, $70,280 - $75,824 + 15.4% super We are seeking Charity Services Officers to join the Australian Charities and Not-for-profits Commission (ACNC). As a **Charity Services Officer**, you will action tasks and activities that support...

  • Information Management Officer

    6 months ago

    Melbourne City Centre, Australia HAYS Full time

    Senior Information / Records management Officer / EDRMS / Contract Role / Immediate Joining **Your new company** Hays Technology are seeking to appoint Senior Information Management Officer on initial 4 months contract role with a view of extension. This will be a hybrid role working from home and Geelong location **Your new role** **Key...

  • Manager, Procedure Office

    5 months ago

    Melbourne City Centre, Australia Parliament of Victoria Full time

    About the role The Procedure Office provides administrative and research support to the Chamber and senior officers within the Department and is the principal office responsible for answering inquiries from the Department's customers. Your key responsibilities will be leading and managing staff in the Procedure Office, providing procedural advice and...

  • Executive Assistant and Office Manager

    3 months ago

    Melbourne City Centre, Australia HAYS Full time

    An exciting opportunity for a confident, experienced Executive Assistant | Office Manager! **Your new company** Industry leaders in structural engineering with a focus on providing quality buildings across numerous sectors, including education, infrastructure, health, aged care, land development, high-end residential and heritage departments. You will be...