Administration Officer

3 weeks ago

Perth, Australia Chandler Macleod Full time

**ADMINISTRATION OFFICER - PARKS & ENVIRONMENT**

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

We are currently looking for an
**Administration Officer - Parks & Environment **on a
**$43.00/hour, **and the tenure will be for
**approximately be until August 2023 **and we are looking for
**an immediate start.**

**Role Purpose**:
To provide efficient administrative support in a range of areas relating to the effective operation of the Parks and Environment Department.

**Key Accountabilities**:

- Undertake administrative duties and provide clerical support including basic research to the Parks, Leisure and Environment Department and the Manager Parks, Leisure and Environment in particular.
- Undertake typing and processing of various reports, memorandums, correspondence, and other associated tasks as required.
- Assist in registering and controlling inward and outward correspondence in ECM and Pathway including developing templates, generating, and distributing customer requests, undertaking records searches, and providing support to officers as required.
- Answer incoming calls to the Parks, Leisure and Environment Department responding to general queries, taking phone messages, or transferring customers to the appropriate Officer for action, as required.
- Assist with agendas, notes and meetings and preparation of PowerPoint presentations for the Department as appropriate.
- Assist with scheduling appointments and diary management for officers in the Department and the Manager Parks, Leisure and Environment in particular.
- Monitor and report on relevant statistics as required and in particular, Departmental key performance indicators and Pathway customer request data.
- Manage the Orders and Requisitions process for the Department and in particular the updating of subscriptions and ordering of stationery and other supplies as required.
- Maintain and create relevant databases for the Department as required e.g., asset management.
- Provide administrative support to the Manager Parks, Leisure and Environment on quotations and tender management as required.
- Follow and comply with all Occupational Safety and Health and Environment policies and procedures.

**Requirements of the Job**:

- Previous relevant administrative experience preferably working within a technical environment.
- Good interpersonal skills with the ability to communicate with a wide range of people to ensure delivery of a high level of customer service.
- Effective organizational and administrative skills with proven ability to effectively priorities multiple tasks to meet strict deadlines.
- Possession of, or the ability to acquire, a satisfactory National Police Clearance Certificate (dated within the last twelve (12) months).
- Ability to work effectively both as a member of a team and independently with mínimal supervision.
- Ability to exercise initiative and good judgement when required.
- Proven ability to handle political, confidential, and sensitive matters appropriately.

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