Personal Assistant

1 week ago


Brisbane, Australia AC BRAR INVESTMENTS PTY LTD Full time

**About Us**

We operate a family-owned investment company, with a diverse range of investments located throughout Australia across a number of asset classes.

**About the Role**

You will be charged with providing direct support to the Managing Director (MD), providing day-to-day assistance with a number of higher-level support tasks, including but not limited to handling sensitive information, relationships, and other special projects.

This is a varied and interesting role where you will be involved in multiple facets of the business. If you are a passionate Personal / Executive Assistant who knows how to go above and beyond to ensure the smooth running of a key executive’s life, then this could be the role for you

**Responsibilities of the role include**:

- Attendance on front desk responsible for greeting visitors and to resolve requests that come through reception;
- Evaluate and prioritise meeting requests, priorities and commitments allowing for travel time, time zone differences and other constraints;
- Provide support to associated individuals as requested;
- Oversight for all meetings which may include preparation of material, attendee lists, agendas, and action items. Taking minutes and actioning follow ups may at times be required;
- Provide administrative support, such as managing boardroom calendar and preparation of correspondence, presentations, marketing material and reports for various stakeholders;
- Coordinate workshops and Board meetings;
- Work closely with the main stakeholders of the business to support the delivery of strategic objectives;
- Assist as required with varied projects across the business;
- Collaborate with the broader Wyllie Group team to plan and deliver initiatives;
- Collaborate and develop strong relationships with Board and Executive Team to ensure seamless support for all Executives;
- Provide personal assistance to the MD - personal errands, drop offs and pick ups, liaise with domestic staff.
- Provide general office administration support - reception, distribution of mail, stationery orders, photocopying, binding, coordination of office functions. Includes full responsibility for ensuring premises are well-presented and that supply stocks are appropriately maintained at all times;
- Provide general office management - perform inductions, coordinate office and equipment maintenance, maintain company OHS systems;
- Assistance with company secretary filings and payments_;_
- Assistance with accounts function - credit card reconciliations, invoice tracking, data entry;
- Assistance with event planning and functions when required; and
- Ensure record management processes developed and maintained, ensuring that information is accurate, up-to
- date and stored safely.

**What we are looking for**:
Key skills and experience desired include, but are not limited to;
- Experience as a Personal / Executive Assistant;
- Highly motivated individual willing to hold themselves accountable for set responsibilities, with sound judgement and a high level of integrity;
- Demonstrated experience in complex diary management, accounting for multiple time zones as well as booking travel on a national and international scale;
- Excellent written and verbal communication skills and the ability to draft and send correspondence on the behalf of the MD;
- Dedicated to work with exceptional organisational skills, and the ability to follow through on all matters;
- Ability to work autonomously, be proactive, and think outside the box when faced with issues;
- Experience in preparing, reviewing, and formatting board papers, marketing materials, presentations and other reports is preferred;
- Experience in minute taking and secretarial duties preferred;
- Ability to work outside of standard office hours when required;
- Ability to remain calm under pressure;
- High emotional intelligence, values confidentiality and is honest and loyal by nature; and
- Willingness to take on new roles and further develop professional skillset when opportunities arise.

Even if you don’t have the above experience, but are a motivated self-starter, who shows initiative, can think on their feet, has the ability to look at a situation and identify what needs doing, and has a real desire to take on new challenges - apply

**Salary**: $60,000.00 per year

Schedule:

- Day shift

Ability to commute/relocate:

- Brisbane City QLD: Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

- Australia (preferred)


  • Personal Assistant

    9 months ago


    Brisbane, Australia Xponential Coworking Office Full time

    We are seeking a highly organized and proactive Personal Assistant to support our busy executive. As a Personal Assistant, you will be responsible for handling various administrative and personal tasks to ensure the smooth running of the executive's daily schedule and tasks. **Responsibilities**: - Manage and maintain the executive's calendar, including...

  • Personal Assistant

    2 weeks ago


    Brisbane, Australia Techosoft Solutions Full time

    **Job Title: Personal Secretary/Assistant (Female)** **Total Opening: 2 Profiles** **Location 1**: Brisbane & Melbourne **Company**: BMOS **About Us**: BMOS is a leading company based in Melbourne, Australia. We pride ourselves on our innovative approach and commitment to excellence. We are currently seeking a dedicated personal assistant to join our...

  • Personal Assistant

    7 months ago


    Brisbane, Australia Perigon Group Full time

    On-Site Parking. - Western Suburbs Location. - Excellent Organisational Benefits. **The Company** Our client is a prominent manufacturing company that is currently enjoying robust growth due to increased demand in the Australian construction industry. As a result of a valued team member's departure, they are now offering a permanent position for a Personal...

  • Personal Assistant

    2 weeks ago


    Brisbane, Australia Virgin Australia Full time

    **WORK TYPE**: Full Time **LOCATION**: Brisbane **JOB TYPE**: Administration **APPLICATIONS CLOSE**: **Personal Assistant**: As a Personal Assistant, you will provide a wide variety of administrative and personal support to a group of six General Managers and their leadership team. You will be responsible to meet day-to-day objectives such as diary...

  • Personal Assistant

    8 months ago


    Brisbane, Australia Perigon Group Full time

    Full time permanent position - CBD location - Great employee benefits **Do you thrive in a fast-paced environment and enjoy providing exceptional support?** Our client is a leading Australian advisory firm, seeking a highly motivated Personal Assistant. You'll be the right-hand person to a business Partner, ensuring their days run smoothly. This is a...

  • Personal Assistant

    7 months ago


    Brisbane, Australia Found People Full time

    Secure Full time position in family friendly company - Grow your career with a growing business - Excellent Company Culture and Parking on site. **About the company** A successful and growing parcel delivery business located in **Inner Brisbane** is on the cusp of achieving a true national footprint over the next few years. Delivering a wide range of goods...

  • Personal Assistant

    5 days ago


    Brisbane, Australia u&u Recruitment Partners Full time

    Who are u&u? Who are we partnering with? u&u is partnering with a leading professional services firm that are celebrated for their dynamic culture and commitment to the professional growth of their employees. This exciting opportunity will be based in Brisbane CBD with occasional opportunities for remote work after the induction / training period. **The...

  • Personal Assistant

    7 days ago


    Brisbane, Australia nbn™ Full time

    Job Expectations Build your career and Australia’s future. Not many people can say they are working on building Australia’s future. With us you’ll be doing just that, leaving a legacy for all Australians. Plus, there’s equal employment, great training, and true flexible working arrangements. A fantastic opportunity at nbn, Australia’s largest...

  • Personal Assistant

    7 days ago


    Brisbane, Australia e73 Full time

    Top accounting firm - Brisbane CBD - Modern office We are looking for a Personal Assistant to join a supportive and positive team in Brisbane CBD. This role will include supporting two Partners and ensuring smooth operations of general administration. **Key responsibilities include, but are not limited to**: - Processing of timesheets and expense claims...

  • Personal Assistant

    3 weeks ago


    Brisbane, Australia Virgin Australia Full time

    **Work type**: Full Time **Location**: Brisbane **Job type**: Administration **Applications close**: **Personal Assistant**: **Personal Assistant** **Full-time** **Brisbane** Hello. We’re Virgin Australia. And we’re back (in a big way). We’re the airline that’s always done things a little different. Our way. The Virgin way. For us, flying is so...

  • Personal Assistant

    7 months ago


    Brisbane, Australia Lendlease Full time

    About the Role Lendlease Building is searching for a Personal Assistant to join our QLD Regional Business Unit, based in our Kingsgate Office. As Personal Assistant you will directly support QLD Construction Operations Manager, and wider operations team and project leads. You will proactively gain an understanding of the team’s priorities and commitments...

  • Personal Assistant

    3 weeks ago


    Brisbane, Australia Sharp & Carter Full time

    Ongoing professional development opportunities | Collaborative team environment - Located in Brisbane with parking available - Reputable and established organisation with strong employee tenure **The Position** An exceptional opportunity has become available for an Personal Assistant to support the a senior leader of a reputable and Australian owned...

  • Personal Assistant

    3 months ago


    Brisbane, Australia Honest Grace Legal Full time

    **Job Title**:Personal Assistant **Location**: Brisbane **Employment Type**: Full-Time Are you a proactive organiser with a heart for helping others? Honest Grace Legal is looking for a Personal Assistant who embodies our values of integrity, empathy, and dedication. Here’s your chance to be part of a journey that isn’t just about law—it’s about...

  • Personal Assistant

    3 weeks ago


    Brisbane, Australia Los Fernandez Full time

    **Full Job Description** We are looking for a personal assistant for the director of our company. If you are looking for a new role with the opportunity to grow your career please contact us. **Previous experience is not required for this position** **Salary**: $51,318.39 - $91,985.44 per year **Benefits**: - Child care assistance - Vision...

  • Personal Assistant

    9 months ago


    Brisbane, Australia u&u Recruitment Partners Full time

    Who are u&u? Who are we partnering with? u&u is partnering with a large organisation to recruit a superstar Personal Assistant role. In this role, you will support two partners with a wide range of tasks. This is a full time, permanent role with work from home. **The Role**: **In this role, you will**: Proactively manage calendars; Schedule meetings,...

  • Personal Assistant

    3 weeks ago


    Brisbane, Australia u&u Recruitment Partners Full time

    Who are u&u? Who are we partnering with? u&u are partnering with a leading insurance company in Brisbane to recruit a Personal Assistant to the General Manager. As the Personal Assistant, you will thrive in working within a high-performing, diverse team and be able to work both autonomously and collaboratively. **The breakdown of duties will...

  • Personal Assistant

    8 months ago


    Brisbane, Australia Perigon Group Full time

    Full time permanent role - Brisbane CBD location - Competitive remuneration and excellent team environment We are assisting a prominent Australian professional services firm in their search for a skilled and dedicated Personal Assistant to join their ranks. Our client prides themselves on fostering a collaborative and innovative environment where...

  • Personal Assistant

    3 days ago


    Brisbane, Australia Cutcher & Neale Full time

    **Brisbane** Cutcher & Neale has been recognised as a **Winner for Employer of Choice** in The Australian Business Awards 2021. **Your new opportunity** We have a wonderful opportunity for an experienced Personal Assistant to join us, providing support to the office Partners, our Client Managers and our accountants in our Brisbane office. This full-time...

  • Personal Assistant

    2 weeks ago


    Brisbane, Australia City Beach Australia Full time

    At City Beach, our people are at the core of what we do, both our customers and our team. All are welcome under the City Beach roof, where value is placed on individual style, teamwork, authenticity, adaptability, and a desire to exceed expectations. We stock some of the world's biggest brands across surf, skate, streetwear, and fashion. Our stores are a...

  • Personal Assistant

    3 days ago


    Brisbane, Australia Lawson Elliott Full time

    $50k - $60k + Super, dependent on experience - Brisbane CBD Fringe location - Vibrant, young and close-knit, award winning team with excellent workplace culture and a shiny new office space! My client, a well established, award winning firm with a young, dynamic team in an excellent culture where everyone works together and supports each other, is currently...