Executive Assistant

4 weeks ago

Sydney, Australia Northrop Consulting Engineers Full time

Admin / Secretarial / Office Support Executive Assistant Sydney Permanent / Full Time

29/5/2024
- Work with a highly regarded engineering consultancy | Sydney CBD Location
- Flexible Working | Industry Benchmarked Salary Package | Annual Salary Reviews
- Fun and inclusive company culture that realises potential

**The Company**
Northrop Consulting Engineers is an employee owned, multi-discipline consultancy that has been established for over 45 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

We currently employ over 550 staff across NSW, ACT, QLD, and VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join Northrop, you join a company that will support you to excel both professionally and personally.

**The Role**
Based in our Sydney CBD Office, the purpose of this role is to provide dedicated and strategic administrative support to the Managing Partner of Strategy and Integration viewing the association of Executive Assistant and Managing Partner as a long-term collaborative partnership. This role is essential in ensuring the Managing Partner is informed, punctual, and empowered to deliver strategic objectives with limited disruptions. The nature of this role is to be a connecter, bringing together the critical elements of our business and ultimately supporting its success. This role will also provide administrative support to other members of the Shared Services Leadership Team.

This role acts as a central contact point for information and communication within the Executive Leadership Team. This role encompasses operational responsibilities as well as the facilitation of open communication and distribution of information within the business.

**Day to day responsibilities include**:

- Coordinate with Executive Leadership Team to plan and map out requirements of implementing the strategic initiatives every quarter in conjunction with Shared Services Leadership Team and National Leadership Team.
- Work collaboratively with IT and maintain a quality relationship to ensure issues are resolved quickly to minimise time lost.
- Coordinate and manage all travel arrangements for the Managing Partner in a timely manner.
- Arrange meetings, including booking rooms, catering, tele/video conference facilities on behalf of Managing Partner and Executive Leadership Team.
- Work collaboratively with Managing Partner to prepare documents including but not limited to; One-pagers, Reports, Presentations, Business Cases.
- Create and circulate agendas and any required pre work for management meetings.
- Communicate accountabilities following management meetings and ensure activities are understood and actioned.
- In consultation with Executive Leadership Team and other EA's develop the corporate calendar at least 12 months in advance.
- Electronic document filing including servers, SharePoint, Teams and company intranet.

***
- Tertiary qualification in business administration or relevant field.
- Proven experience as a C-Suite or Senior Management level Executive Assistant within a professional services environment.
- Proven experience in providing secretarial support to board committees.
- Demonstrated and proficient knowledge of entire MS Office suite.
- Demonstrated ability to self-manage and prioritise workloads with good project management skills, including initiative, problem-solving, and meeting objectives. Possesses the ability to be proactive in seeking out answers or further advice where required.
- Creates rapport to build constructive relationships in both formal and informal settings with colleagues, as well as internal and external contacts.
- Communicates clearly, concisely, and accurately in all verbal and written communications, using appropriate business language.

***
**What does working at Northrop look like to you?**
At Northrop we understand that the key to success is our people. Together we are creating a workplace that values an inclusive culture. We are proud of our family feel and collaborative working environment.
- We practice flexible hybrid working and are open to discussions about what that means for you.
- Benchmarked salary package with annual salary reviews.
- Flexible working hours.
- Paid parental leave (primary carer, maternity and partner leave).
- Salary income protection insurance.
- EAP sessions.
- We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc.
- Respectful, supportive and collaborative culture.
- We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones.

**How to apply?**

**If this role is not quite what you are after but are interested in finding out more about future opportunities with Northrop, please head over to our EOI link**:
Northrop is an equal opportuni

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