Office Administrator/accounts Assistant

7 months ago

Coburg, Australia Disability Services Australia Full time

**Job Title: Administrative and Accounts Manager**

**Company Overview**:
leading disability service provider dedicated to enhancing the lives of individuals with disabilities by delivering high-quality care and support services. We are committed to providing a supportive and inclusive environment where employees can thrive while making a meaningful difference in the lives of others.

**Position Overview**:
**Responsibilities**:

- **Support Care Teams**:

- Assist in scheduling appointments, meetings, and consultations for care teams.
- Coordinate communication between care providers, clients, and other.
- Maintain accurate records of client information and care plans.
- **Office Administration**:

- Maintain office supplies inventory and place orders as needed.
- Organise and maintain filing systems, both electronic and physical.
- Assist in the preparation of reports, presentations, and other documents.
- **Accounting and Bookkeeping**:

- Process invoices, payments, and expenses accurately and in a timely manner.
- Reconcile accounts receivable and accounts payable transactions.
- Prepare and maintain financial records and financial statements.
- Assist in budgeting and forecasting processes as directed by management.
- **Client Billing**:

- Generate client invoices based on service delivery and contractual agreements.
- Ensure accuracy and completeness of billing information and resolve any discrepancies.
- Follow up on outstanding invoices and coordinate with clients for timely payments.
- **Compliance and Reporting**:

- Ensure compliance with regulatory requirements and internal policies related to accounting and administration.
- Assist in the preparation of financial reports and audits as needed.
- Collaborate with internal stakeholders to address any compliance issues or concerns.

**Qualifications**:

- Bachelor's degree/ diploma in Business Administration, Accounting, Finance, or related field preferred.
- Previous experience in administrative support, accounting, or bookkeeping roles preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks).
- Strong organisational skills with attention to detail and accuracy.
- Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
- Ability to prioritise tasks, manage multiple deadlines, and adapt to changing priorities.
- Commitment to maintaining confidentiality and professionalism in handling sensitive information.

**Benefits**:

- Competitive salary commensurate with experience.
- Flexible role
- Opportunities for professional development and career advancement within the organisation.
- A supportive and collaborative work environment dedicated to making a positive impact on the lives of individuals with disabilities.

**How to Apply**:
We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted.

**Job Types**: Full-time, Part-time

Pay: $23.00 - $26.00 per hour

Expected hours: 8 - 24 per week

**Benefits**:

- Professional development assistance

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Diploma (preferred)

**Experience**:

- Office administration: 1 year (preferred)
- within disability: 1 year (required)

**Language**:

- English (required)

Licence/Certification:

- Police check (preferred)

Work Authorisation:

- Australia (required)

**Location**:

- Coburg, VIC (preferred)

Work Location: In person

  • Administration Assistant

    3 weeks ago

    Coburg, Australia Wintringham Full time

    **Administration Assistant** **Gilgunya Residential Aged Care** **Part Time Basis** - **Join a rapidly growing not-for-profit organisation with a commitment to social justice**: - **Wintringham promotes ongoing training and professional excellence**: - **Competitive base rates - $33.02 per hour + super + 17.5% leave loading**: - **Access to NFP Salary...

  • Office Administration Assistant

    2 weeks ago

    Coburg North, Australia AJ Imports Pty Ltd Full time

    Tasks and responsibilities 1. Reception, answering phone calls and general office administration duties. 2. Sales and taking orders over the phone and face to face with clients in our showroom. 3. Processing orders and invoicing - Experience on knowing how to use MYOB accounts right is preferred. 4. Maintaining company social media and selling...

  • Receptionist/office Administrator

    4 months ago

    Coburg, Australia click accountants Full time

    About the business: We're an established accounting firm located in Coburg operating from a modern office with only a 4-minute walk to Batman train station. We offer superior and quality service to all our clients, irrespective of the size of their business or the industry they're in. Our clientele is a varied range from sole traders through to large...

  • Accounts Administration

    1 week ago

    Coburg North, Australia Mobility Access Modifications Full time

    Accounts Administration - 15 to 20 hours a week - Hybrid working available - Friendly small team We are a stable business in Coburg North of over 21 years and we specialise in modifying homes for the elderly and mobility impaired. As Accounts Administration you will manage the Accounts Payable/Accounts Receivable and all the Administration that goes with...

  • Junior Accounts Receivable Officer

    21 hours ago

    Coburg, Australia Sharp & Carter Full time

    Located in the North with onsite parking | Permanent role - Work amongst a fun, friendly & supportive team | Start ASAP - Kick start your career in Accounts with excellent growth opportunities - Located in the North with onsite parking | Permanent role - Work amongst a fun, friendly & supportive team | Start ASAP! - Kick start your career in Accounts with...

  • Administrator Officer

    2 weeks ago

    Coburg, Australia Charterhouse Full time

    Work with a Local Government authority in the Northern suburbs | 3 month contract including the holiday season | 5 days per week in the office - **An opportunity to work with a Local Government authority based in the North**: - **You will be providing support to the transport department, a strong administrative background is essential**: - **Initial 3...

  • Finance/accounts Assistant

    2 weeks ago

    Coburg, Australia Centorrino Technologies Full time

    Are you ready to join an organisation that's not only an award-winning brand but also a certified Great Place to Work? At Centorrino Technologies (CT), we take pride in our amazing team and our commitment to creating an exceptional customer experience. Looking for a Finance Assistant (Accounts Assistant) to join our Finance Team based at our Melbourne HQ!...

  • Administrative Assistant

    7 months ago

    Coburg, Australia Low Cost Housing Pty Ltd Full time

    Are you a highly organised and detail-oriented individual with excellent skills in Excel and database management? Are you seeking to become an integral part of a dynamic team in a fast-paced working environment? If this sounds like you, we have the perfect opportunity available! Here at Low Cost Housing, we are looking for a skilled Administrative Assistant...

  • Administration Officer

    1 week ago

    Coburg, Australia DKM Psychology Full time

    This role is a part-time position (0.4 - 0.6 FTE). This position provides a fantastic opportunity for an enthusiastic, proactive individual who is passionate about client care, understands how important quality customer service is and wants to make a difference at Reception in a thriving practice. **Qualifications & experience** - Excellent interpersonal...

  • Office Administrator

    7 months ago

    Coburg, Australia Petrelli Services Full time

    An admin role ready for immediate start, (preferably trade background or property management experience) to join our growing electrical/plumbing business based in Melbourne (Coburg North). We are looking for someone to work with to complete day to day operations. - scheduling - operations and logistics - general admin - consulting/receptionist -...

  • Accounts Payable Officer

    2 weeks ago

    Coburg, Australia Accountancy Options Full time

    Start as soon as you are ready| Work close to home - Permanent role working onsite| Northern suburbs - Free parking and amazing staff discounts Australian success story. Based in the Northern suburbs, you can be proud to go to work each day with a team of go - getters who are successfully growing their business at a rapid rate. The role: End to end...

  • Finance Administrator

    7 months ago

    Coburg North, Australia Aptus Personnel Pty Ltd Full time

    **Exciting Finance/ Payroll Administrator Opportunity in North Melbourne!** - Are you looking for a flexible working opportunity based in the inner north of Melbourne? - Do you have experience in payroll or accounts payable administration? - Then this may be a great opportunity for you! Our exciting construction client has offices in the inner north and is...

  • Ndis Finance Administrator

    7 months ago

    Coburg, Australia Incluso Services Pty Ltd Full time

    Are you ready to join Australia’s newest service provider that puts both participants and staff first? Be part of the Incluso service journey, where we aim to become Australia’s leading service provider in accommodation, respite, and support services. At Incluso Services we are focused on** “Building the World that we Want”** and as such, ensuring...

  • Accounts Payable Officer

    2 weeks ago

    Coburg, Australia Drake International Full time

    Drake International continues to be a global leader in flexible and permanent staffing. Specialising Stainless Australian Steel company manufacturing of benching equipment located in Coburg Accounts Payable Permanent Part time. 3 days per week - Hours 9am - 3pm Normal amenities Sick leave, Accrued Annual Leave & Loading (Christmas time as factory closed...

  • Accounts Payroll Officer

    1 week ago

    Coburg North, Australia Mobility Access Modifications Full time

    **Accounts and Payroll Officer - **Permanent Part Time** - **Flexible Days** - **Can Suit School Hours** - **Coburg North Location **Mobility Access Modifications is a building company based in Coburg North. We specialise in modifying - homes for the elderly and mobility impaired and have over 21 years of experience in servicing - Melbourne and surrounds. -...

  • Administrative Arranger

    7 months ago

    Coburg, Australia Invocare Full time

    **Have you considered a career helping people and families through a difficult time in their life?** We are seeking to hire a part time Funeral Administrative Arranger for 2 days per week. Le Pine Funerals is part of InvoCare, an industry leader within the funeral industry, we currently operate over 300 funeral locations, 17 cemeteries and 29 crematoria,...

  • Accounts and Payroll Officer

    2 weeks ago

    Coburg North, Australia Mobility Access Modifications Full time

    **Accounts and Payroll Officer** - **Permanent Part Time**: - **Flexible Days**: - **Can Suit School Hours**: - **Coburg North Location** Mobility Access Modifications is a building company based in Coburg North. We specialise in modifying homes for the elderly and mobility impaired and have over 21 years of experience in servicing Melbourne and...

  • Account Manager

    5 months ago

    Coburg, Australia Addikted To Ink Full time

    **Account Manager at Ink Money** **About Us**: Ink Money is a leading provider of financial services tailored specifically for the tattoo industry. We pride ourselves on offering innovative solutions and exceptional customer service to tattoo studios across Australia. Our mission is to support the growth and success of our clients through flexible financing...

  • Executive Assistant Chief Executive Officer

    2 weeks ago

    Coburg, Australia Moreland City Council Full time

    **Hybrid working & genuine career opportunities** - **Monthly RDO** - **Permanent ongoing full time position** - **Salary - $93k - $102k + Super** **ABOUT MORELAND**: Moreland is a progressive council with 180,000 residents: one community, proudly diverse. Our city is vibrant and energetic, known for its active community, array of fabulous festivals, cool...

  • Operations Assistant

    34 minutes ago

    Coburg, Australia Centorrino Technologies Full time

    **Join Centorrino Technologies: Innovate, Grow, and Thrive with Us!** At Centorrino Technologies (CT), we’re more than just tech—we’re a community that goes beyond expectations. We’ve been recognised as a Great Place to Work in 2024 and one of the Best Places to Work Medium Size in Australia for 2024, with an outstanding eNPS score of 68. And...