Office Administrator/accounts Assistant

2 weeks ago

Coburg, Australia Disability Services Australia Full time

**Job Title: Administrative and Accounts Manager**

**Company Overview**:
leading disability service provider dedicated to enhancing the lives of individuals with disabilities by delivering high-quality care and support services. We are committed to providing a supportive and inclusive environment where employees can thrive while making a meaningful difference in the lives of others.

**Position Overview**:
**Responsibilities**:

- **Support Care Teams**:

- Assist in scheduling appointments, meetings, and consultations for care teams.
- Coordinate communication between care providers, clients, and other.
- Maintain accurate records of client information and care plans.
- **Office Administration**:

- Maintain office supplies inventory and place orders as needed.
- Organise and maintain filing systems, both electronic and physical.
- Assist in the preparation of reports, presentations, and other documents.
- **Accounting and Bookkeeping**:

- Process invoices, payments, and expenses accurately and in a timely manner.
- Reconcile accounts receivable and accounts payable transactions.
- Prepare and maintain financial records and financial statements.
- Assist in budgeting and forecasting processes as directed by management.
- **Client Billing**:

- Generate client invoices based on service delivery and contractual agreements.
- Ensure accuracy and completeness of billing information and resolve any discrepancies.
- Follow up on outstanding invoices and coordinate with clients for timely payments.
- **Compliance and Reporting**:

- Ensure compliance with regulatory requirements and internal policies related to accounting and administration.
- Assist in the preparation of financial reports and audits as needed.
- Collaborate with internal stakeholders to address any compliance issues or concerns.

**Qualifications**:

- Bachelor's degree/ diploma in Business Administration, Accounting, Finance, or related field preferred.
- Previous experience in administrative support, accounting, or bookkeeping roles preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks).
- Strong organisational skills with attention to detail and accuracy.
- Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
- Ability to prioritise tasks, manage multiple deadlines, and adapt to changing priorities.
- Commitment to maintaining confidentiality and professionalism in handling sensitive information.

**Benefits**:

- Competitive salary commensurate with experience.
- Flexible role
- Opportunities for professional development and career advancement within the organisation.
- A supportive and collaborative work environment dedicated to making a positive impact on the lives of individuals with disabilities.

**How to Apply**:
We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted.

**Job Types**: Full-time, Part-time

Pay: $23.00 - $26.00 per hour

Expected hours: 8 - 24 per week

**Benefits**:

- Professional development assistance

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Diploma (preferred)

**Experience**:

- Office administration: 1 year (preferred)
- within disability: 1 year (required)

**Language**:

- English (required)

Licence/Certification:

- Police check (preferred)

Work Authorisation:

- Australia (required)

**Location**:

- Coburg, VIC (preferred)

Work Location: In person

  • Administrative Assistant

    2 weeks ago

    Coburg, Australia Breeze Group Labour Specialists Full time

    **Breeze Group** are looking for an adminstrative assistant for one of their valued customers. Role would include but not limited to the following tasks: Manage the reception area, including meeting and greeting visitors, suppliers and customers and answering and directing incoming calls. Collect, open and distribute incoming mail and despatch outgoing...

  • Administrative Assistant

    2 weeks ago

    Coburg, Australia Breeze Group Labour Specialists Full time

    Working with one of our valued clients **Breeze Group** are looking for an adminstrative assistant. Working hours for this position would entail 7-8am starts and finish approximately 3.30-4.30pm. Some initial training will be involved but any prior experience would be a considered advantage. This role would include but not limited to the following...

  • Administration Assistant

    2 weeks ago

    Coburg, Australia Wintringham Full time

    **Administration Assistant** **Gilgunya Residential Aged Care** **Part Time Basis** - **Join a rapidly growing not-for-profit organisation with a commitment to social justice**: - **Wintringham promotes ongoing training and professional excellence**: - **Competitive base rates - $33.02 per hour + super + 17.5% leave loading**: - **Access to NFP Salary...

  • Administrative Assistant

    4 weeks ago

    Coburg, Australia Low Cost Housing Pty Ltd Full time

    Are you a highly organised and detail-oriented individual with excellent skills in Excel and database management? Do you have strong customer service and sales skills, including the ability to handle difficult customers with professionalism and patience? Are you looking to become an integral part of a dynamic team in a fast-paced working environment? If this...

  • Administrative Assistant

    2 weeks ago

    Coburg, Australia Low Cost Housing Pty Ltd Full time

    Are you a highly organised and detail-oriented individual with excellent skills in Excel and database management? Are you seeking to become an integral part of a dynamic team in a fast-paced working environment? If this sounds like you, we have the perfect opportunity available! Here at Low Cost Housing, we are looking for a skilled Administrative Assistant...

  • Junior Accounts Receivable Officer

    3 weeks ago

    Coburg, Australia Sharp & Carter Full time

    Located in the North with onsite parking | Permanent role - Work amongst a fun, friendly & supportive team | Start ASAP - Kick start your career in Accounts with excellent growth opportunities - Located in the North with onsite parking | Permanent role - Work amongst a fun, friendly & supportive team | Start ASAP! - Kick start your career in Accounts with...

  • Administrative Assistant/receptionist

    2 weeks ago

    Coburg, Australia Expert Demolition Full time

    **Administrative Assistant - Expert Demolition (Sydney Road, Coburg)** **About Us**: Expert Demolition is a trusted name in delivering safe, efficient, and reliable demolition services across residential, commercial, and industrial sectors. Based on Sydney Road in Coburg, we pride ourselves on professionalism, attention to detail, and a strong commitment to...

  • Accounts Receivable Officer

    2 weeks ago

    Coburg, Australia Sharp & Carter Full time

    Commence your next challenge ASAP!! - Located in Coburg with onsite parking | Join a supportive team - Initial six month role with longer term views | Upskill your career - Commence your next challenge ASAP!! - Located in Coburg with onsite parking | Join a supportive team - Initial six month role with longer term views | Upskill your career **About the...

  • Accounts Officer

    2 weeks ago

    Coburg North, Australia Mobility Access Modifications Full time

    We are a stable business in Coburg North of over 21 years and we specialise in modifying homes for the elderly and mobility impaired. - Part time - 15 to 20 hours a week - Hybrid working available - ABN required As the Accounts Officer you will need to manage all accounts payable and accounts receivable for our business. You will have at least five years...

  • Finance Administrator

    2 weeks ago

    Coburg North, Australia Aptus Personnel Pty Ltd Full time

    **Exciting Finance/ Payroll Administrator Opportunity in North Melbourne!** - Are you looking for a flexible working opportunity based in the inner north of Melbourne? - Do you have experience in payroll or accounts payable administration? - Then this may be a great opportunity for you! Our exciting construction client has offices in the inner north and is...

  • Ndis Finance Administrator

    1 week ago

    Coburg, Australia Incluso Services Pty Ltd Full time

    Are you ready to join Australia’s newest service provider that puts both participants and staff first? Be part of the Incluso service journey, where we aim to become Australia’s leading service provider in accommodation, respite, and support services. At Incluso Services we are focused on** “Building the World that we Want”** and as such, ensuring...

  • Accounts Payable/receivable Officer

    2 weeks ago

    Coburg North, Australia Mobility Access Modifications Full time

    **Accounts Payable/Receivable Officer **Part Time** **Monday, Tuesday and Thursday** **15 Hours Per Week** **Accounts Payable/Receivable Officer** We are a stable business in Coburg North of over 20 years and we specialise in modifying homes for the elderly and mobility impaired. Reporting to the CFO, as Accounts Payable/Receivable Officer you will...

  • Operations Assistant

    3 weeks ago

    Coburg, Australia Centorrino Technologies Full time

    **Join Centorrino Technologies: Innovate, Grow, and Thrive with Us!** At Centorrino Technologies (CT), we’re more than just tech—we’re a community that goes beyond expectations. We’ve been recognised as a Great Place to Work in 2024 and one of the Best Places to Work Medium Size in Australia for 2024, with an outstanding eNPS score of 68. And...

  • Operations Assistant

    2 weeks ago

    Coburg, Australia Incluso Services Pty Ltd Full time

    Are you ready to join Australia’s newest service provider that puts both participants and staff first? Be part of the Incluso service journey, where we aim to become Australia’s leading service provider in accommodation, respite, and support services. At Incluso Services we are focused on** “Building the World that we Want”** and as such, ensuring...

  • Administation Assistant

    2 weeks ago

    Coburg, Australia Flexikitch Pty Ltd Full time

    **About Flexikitch**: Recognised as one of Australia’s fast 100 growing start-up businesses*, we’re a high growth company specialising in providing finance, hospitality equipment and field service nationally to a wide variety of hospitality businesses throughout Australia. We’re passionate about the hospitality industry and believe in the vision of...

  • Administration Manager

    3 weeks ago

    Coburg, Australia Icon Holdings Services Full time

    **Administration Manager - Icon Cancer Centre Moreland** Key Points - Lead a Team of Medical Administrators at Our Well-Established Radiation Oncology Centre - Join a Rapidly Expanding Company with Career Advancement Opportunities - Great Support from Site Manager, Nurse Manager & Senior Staff - Permanent Full-Time, Monday-Friday - John Fawkner Private...

  • Medical Administration

    3 weeks ago

    Coburg, Australia Icon Holdings Services Full time

    **Medical Administration Officer - Icon Cancer Centre Moreland** This is an opportunity to join a community that truly holds human connections close to heart. We work with purpose at a fast pace, and we genuinely appreciate that all contributions make an impact. Our work is always important and not always easy, and we know the secret ingredient is our...

  • Customer Service Officer Role

    2 weeks ago

    Coburg, Australia Employment Hero Full time

    Focus Care is seeking an experienced administrator with exceptional customer service skills to be the face of Focus Care's head office in Victoria, conveniently located in Coburg; this role does require attendance to the office Monday to Friday. You don't necessarily need experience in the home care sector, but what you will need is a great attitude, sense...

  • Residential Services Site Administrator

    2 weeks ago

    Coburg, Australia Employment Plus AU Full time

    Number of Positions Available: 1 - Start your career with The Salvation Army today! - We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to review our current vacancies. - ABOUT US - The Salvation Army is one of Australia’s...

  • Typist/administration Support

    1 week ago

    Coburg, Australia John Fawkner Oncology Full time

    **Medical Oncology TYPIST** Our practice takes pride in providing quality care. We believe it is extremely important to deliver exceptional service and go above and beyond for our patients. We are looking for an enthusiastic experienced Oncology Typist to join our friendly team as soon as possible. **Applications that do not meet the specified criteria...