Administration Assistant

3 weeks ago

Coburg, Australia Wintringham Full time

**Administration Assistant**

**Gilgunya Residential Aged Care**

**Part Time Basis**
- **Join a rapidly growing not-for-profit organisation with a commitment to social justice**:

- **Wintringham promotes ongoing training and professional excellence**:

- **Competitive base rates - $33.02 per hour + super + 17.5% leave loading**:

- **Access to NFP Salary Packaging**:

- **Part Time Basis**:

- **Based in Coburg (VIC)**

**About us**

Wintringham is a specialised non-religious not-for-profit welfare organisation. We are committed to providing older people who are at risk or have experienced homelessness with a range of high-quality care, housing and services. We employ more than 1,000 staff across Victoria and Tasmania.

**Your new role**

We are currently seeking a motivated and enthusiastic Administration Assistant to join our tight-knit team at our Gilgunya Facility on a Part Time basis. The role will be in charge of providing administrative support to the manager and coordinators. In this dynamic position you will also ask to develop and maintain the administration functions and records at the Hostel.

Your roster will be as follows:
**Week 1 & 2**: Monday, Tuesday & Friday (0900-1700)

**Your responsibilities and duties will include**:

- Using Wintringham’s financial accounting software you will be responsible for:

- Updating and maintaining the hostel’s resident database.
- Processing of resident rental billings and payments.
- Attend to resident and Head Office enquires as and when they arise.
- Processing of invoices to the Accounts Payable module for external services and Wintringham
- Take responsibility for reconciling petty cash and attend to banking as well as other weekly/monthly returns to head office administration.
- Act as a receptionist at the RAC home, including answering telephone calls and taking messages or redirecting calls, liaison with residents and the general public.
- Collect mail from post office and organise distribution.
- Have a general understanding of word processing functions to enable the production of memorandums and letters.
- Photocopying, filing and other general duties as required.
- Complete relevant data as required by head office.
- Update manuals and other documents as required.
- Manage the courier services and any other special delivery requirements.
- Reconciliation of the company’s operating and other trust accounts.

**What we will require from you**:

- Excellent administration skills (previous experience in a similar role within aged care/health care is highly advantageous)
- Strong Financial management skills
- Attention to detail
- An understanding of Aged Care processes
- The ability to prioritise tasks and time manage efficiently
- Strong IT skills and great knowledge of Microsoft Office suite
- Excellent communication skills
- A caring and non-judgmental approach with the ability to work with people from varying socio-economic backgrounds

**How to apply**

For more information about the role, you can download a copy of the Position Description here

Applications can be directed to **Margaret O’Connor** (Acting Site Manager) and submitted via our website.

Please upload your CV and Cover Letter in PDF format.

Applications close on** Tuesday 7**th** January 2025 at 5pm.**

Applicants who have lived in a country other than Australia for a period longer than 12 months in the last 10 years may be required to undergo an International Police Check.

Wintringham is committed to providing safe and inclusive environments and services. We celebrate differences in ability, age, culture, gender, gender identity, race, religion, sexuality, spirituality, and beliefs. Everyone has a right to feel welcome, respected, and valued in a workplace free of discrimination and harassment.

The safety of all older people is paramount, and we have zero tolerance for family violence including elder abuse.

Wintringham proudly acknowledges Australia’s First Peoples as the Traditional Owners and Custodians of Country and pay respect to Elders past, present and emerging.

Diversity and inclusion make our community and Wintringham stronger, and contributes to helping us end homelessness for older people.

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