Office Assistant

7 months ago

Melbourne, Australia Explorers Early Learning Full time

Full time position
- Based in South Melbourne
- Strong positive office culture

**About Explorers**:
Explorers Early Learning is a family-owned and operated company with Early Learning Centres across Melbourne. Our beautiful learning spaces are designed to stimulate children’s creativity, imagination and sense of belonging.

Our philosophy is guided by the Reggio Emilia approach. At Explorers, our purpose is to nurture children's curiosity and exploration of the world. We believe children explore and grow in different ways, and our curriculum is structured to encourage children to embrace their unique sense of learning.

**Role**:
The purpose of this role is to support the Clarendon St Head Office with all day-to-day requests. The office Assistant role is to ensure the smooth running of the office and contributing to a strong positive office culture.

**Key Responsibilities**:
**Office Tasks Include**:

- Greeting visitors.
- Answering of any phone calls.
- Sort and distribute mail.
- Receiving of deliveries to Head office
- Liaising with office cleaners
- Coordinating meeting room calendars and setting up/clearing of meeting rooms throughout the day.
- Ordering supplies for office - Stationary, tea, coffee, milk etc
- Supporting organisation of any social events - morning teas, Christmas parties, office drinks.
- Start and end of day tasks - water jugs, dishwashers etc.
- Managing the storeroom
- Managing the visitor carparks
- Communicate with staff about any news/updates at Head Office.
- Supporting the set up of new starters with IT, P&C, manager etc.
- Liaise with the property team regarding any building maintenance.
- Manage external visits from contractors - pest control, water cooler, plants etc

**Other tasks**:

- Participate in annual Performance Development Reviews
- Follow policies and procedures.
- Establish a favourable first impression of Explorers Early Learning through a professional, friendly attitude.
- Undertake other projects as required.

**Skills/Attributes**:

- Communication
- Always communicates professionally.
- Adapts communication styles for different situations.
- Communicates openly and honestly.
- Strong verbal and written communication skills.

**Interpersonal Skills**:

- Ability to gain cooperation and assistance of others.
- Responds to queries with efficiency, care, and courtesy.
- Displays a positive attitude.
- Is collaborative with team members.
- Ability to form meaningful and trusting relationships with the Centre Directors / Operations Team and team at Head Office.

**Customer Oriented**:

- Always considers the impact team members, customers, and the business when planning, organizing and decision making.
- Promotes the belief that the small things are huge.
- Practices what we promise through service delivery.
- Works to understand the business to anticipate requirements.

**Problem Solving**:

- Work closely with internal customers to understand their needs.
- Is patient and understanding.
- Takes initiative to find a solution, based on best practice

**Stress Tolerance**:

- Maintains personal effectiveness in times of stress, pressure, and change.
- Ability to respond quickly and effectively to emergency and safety issues

**Attention to Detail**:

- Checks details before completion
- ‘Common sense’ check completed.
- Minimal errors in work
- Proficiency in MS Office

We look forward to hearing from you

  • Legal Assistant, Litigation and Dispute Resolution

    2 weeks ago

    Melbourne, Australia Victorian Government Solicitor's Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Government Solicitor's Office **Salary**: $58,539 - $75,175 Occupation: Legal Reference: VG/VGSO832 - Contribute to matters of high profile public interest - Join a collaborative and supportive team environment - Role is suited to someone looking to build on their existing legal...

  • Technical Officer

    7 months ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $73,842 - $89,661 Occupation: Regulatory Governance and Compliance Reference: VG/SRO/COM/1719590DXT2 Technical Officer - Landholder Acquisitions Branch At least (10) ongoing roles Salary $73,842 plus 10.5% superannuation - VPS Grade 3 Based in Melbourne CBD...

  • Technical Officer

    5 hours ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $73,842 - $89,661 Occupation: Regulatory Governance and Compliance Reference: VG/SRO/COM/1719590DXT Technical Officer - Landholder Acquisitions Branch At least ten (10) ongoing roles Salary $73,842 plus 10.5% superannuation - VPS Grade 3 Based in Melbourne CBD...

  • Technical Officer

    7 months ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $74,580 - $90,558 Occupation: Regulatory Governance and Compliance Reference: VG/SRO/LABG3R2/0324 At least four (4) ongoing Technical Officer Grade 3 roles are being offered in the Landholder Acquisitions Branch, Melbourne **Technical Officer - Landholder...

  • Technical Officer

    7 months ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $73,842 - $89,661 Occupation: Regulatory Governance and Compliance Reference: VG/SRO/COM/1735189RE Up to nine (9) ongoing Technical Officer roles in the Landholder Acquisition Branch, Compliance Division, Melbourne CBD - ** At least nine (9) ongoing roles**: -...

  • Legal Assistant, Workplace Relations and Occupational Safety

    4 days ago

    Melbourne, Australia Victorian Government Solicitor's Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Government Solicitor's Office **Salary**: $58,539 - $75,175 Occupation: Legal Reference: VG/VGSO835 - Contribute to matters of high profile public interest - Join a supportive team environment - Roles suited to someone looking to build on their existing legal secretary/assistant...

  • IT Customer Support Officer

    1 week ago

    Melbourne, Australia Victorian Auditor-Generals Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Auditor-Generals Office **Salary**: $82,101 - $88,336 Occupation: IT and Telecommunications Reference: VG/566 IT Customer Support Officer Help Desk & IT Support (Information & Communication Technology) Melbourne VIC **Who we are** VAGO helps to hold the Victorian Government...

  • Legal Support Officer

    2 months ago

    Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Part time / Up to 12 Months Organisation: Office of Public Prosecutions **Salary**: $58,539 - $75,175 Occupation: Legal Reference: VG/OPP573A The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for conducting serious criminal prosecutions across Victoria on behalf of the Director...

  • Billings Officer

    7 months ago

    Melbourne, Australia Australia Wide Office Staffing Full time

    Immediate start - Temporary (possible view to perm) - High volume Billings - Monday to Friday - 8.30am to 5.00pm - Strong communication and computer skills - Great Plains experience or similar - Ability to multitask and prioritise - Port Melbourne **The Company**: Focuses on HVAC, refrigeration, mechanical services, fire protection and multi-services...

  • Investigation Officer

    4 months ago

    Melbourne, Australia Office of the Ombudsman Victoria Full time

    Location: Melbourne | CBD Job type: Full time / 12 Organisation: Office of the Ombudsman Victoria **Salary**: $95,102 - $107,905 Occupation: Regulatory Governance and Compliance Reference: VG/SF/IN/1819879 The Investigation Officer role works in the Investigations team and provides timely, complaint handling, assessment and investigation expertise...

  • Technical Officer

    5 hours ago

    Melbourne City Centre, Australia State Revenue Office Full time

    Technical Officer - Landholder Acquisitions Branch - At least ten (10) ongoing roles - Salary $73,842 plus 10.5% superannuation - VPS Grade 3 - Based in Melbourne CBD with hybrid working opportunities What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties, levies, grants, and...

  • Legal Assistant, Litigation and Dispute Resolution

    2 months ago

    Melbourne, Australia Victorian Government Solicitor's Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Government Solicitor's Office **Salary**: $58,539 - $75,175 Occupation: Legal Reference: VG/VGSO818 - Contribute to matters of high profile public interest - Join a collaborative and supportive team environment - Role is suited to someone looking to build on their existing legal...

  • Briefings Officer

    3 months ago

    Melbourne City Centre, Australia Office of Public Prosecutions Full time

    Briefings Officer (Full Time, Ongoing) The Office of Public Prosecutions (OPP) has an opportunity for a highly motivated individual to join our organisation as a Briefings Officer within Briefings Services division. Reporting to the Manager, Briefing Services, the Briefings Officer is responsible for providing support services to the Briefings team. About...

  • Technical Officer

    7 months ago

    Melbourne City Centre, Australia State Revenue Office Full time

    Technical Officer - Landholder Acquisitions Branch, Melbourne - At least four (4) ongoing roles - Salary $74,580 plus 11% superannuation - VPS Grade 3 - Based in Melbourne CBD with hybrid working opportunities What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties, levies,...

  • Practice Management Officer

    2 weeks ago

    Melbourne, Australia Victorian Auditor-Generals Office Full time

    Location: Melbourne | Parkville Job type: Full time Organisation: Victorian Auditor-Generals Office **Salary**: $91,418 - $103,725 Occupation: Administration/Secretarial Reference: 774 **About this role** - Practice management officers at VAGO are motivated, collaborative employees with the ability to balance rigour and innovation in their approach to...

  • Legal Assistant, Corporate Services

    3 months ago

    Melbourne, Australia Victorian Government Solicitor's Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Government Solicitor's Office **Salary**: $58,539 - $75,175 Occupation: Legal Reference: VG/VGSO811 - Great training and development opportunities to grow your experience - Unique opportunity to rotate between different legal branches - Hybrid working from home/office environment -...

  • Billings Officer

    7 months ago

    Port Melbourne, Australia Australia Wide Office Staffing Full time

    Great hourly rate $$$ - Immediate start - Temporary on going - High volume Billings - Monday to Friday - 8.30am to 5.00pm - Great Plains experience or similar - Port Melbourne **The Company**: Focuses on HVAC, refrigeration, mechanical services, fire protection and multi-services installations. **The Role**: Reporting to the Finance Manager, you will...

  • Billings Officer

    7 months ago

    Port Melbourne, Australia Australia Wide Office Staffing Full time

    Temp to Perm career opportunity! - Immediate start - High volume Billings - Great Plains experience or similar - Monday to Friday - 8.30am to 5.00pm - Port Melbourne **The Company**: Focuses on HVAC, refrigeration, mechanical services, fire protection and multi-services installations. **The Role**: Reporting to the Finance Manager, you will support the...

  • Managers - Victorian Auditor-general's Office

    7 months ago

    Melbourne, Australia Victorian Auditor-Generals Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Auditor-Generals Office **Salary**: $78,889 - $165,983 Occupation: Regulatory Governance and Compliance Reference: 953 **Expressions of interest - Victorian Auditor-General’s Office**: - Develop your policy capabilities in a professional and agile workplace - Broad range of...

  • Assistant Manager

    2 months ago

    Melbourne, Australia Victorian Auditor-General's Office Full time

    Location: Melbourne | CBD Job type: Full Time - Fixed Term Organisation: Victorian Auditor-General's Office **Salary**: $109,730 - $121,247 Occupation: Accounting Reference: 1108 **Who we are**: VAGO is part of Victoria’s integrity system, independent to Parliament and helps hold the Victorian Government accountable by conducting financial and...