Office Assistant

3 weeks ago

Melbourne, Australia Explorers Early Learning Full time

Full time position
- Based in South Melbourne
- Strong positive office culture

**About Explorers**:
Explorers Early Learning is a family-owned and operated company with Early Learning Centres across Melbourne. Our beautiful learning spaces are designed to stimulate children’s creativity, imagination and sense of belonging.

Our philosophy is guided by the Reggio Emilia approach. At Explorers, our purpose is to nurture children's curiosity and exploration of the world. We believe children explore and grow in different ways, and our curriculum is structured to encourage children to embrace their unique sense of learning.

**Role**:
The purpose of this role is to support the Clarendon St Head Office with all day-to-day requests. The office Assistant role is to ensure the smooth running of the office and contributing to a strong positive office culture.

**Key Responsibilities**:
**Office Tasks Include**:

- Greeting visitors.
- Answering of any phone calls.
- Sort and distribute mail.
- Receiving of deliveries to Head office
- Liaising with office cleaners
- Coordinating meeting room calendars and setting up/clearing of meeting rooms throughout the day.
- Ordering supplies for office - Stationary, tea, coffee, milk etc
- Supporting organisation of any social events - morning teas, Christmas parties, office drinks.
- Start and end of day tasks - water jugs, dishwashers etc.
- Managing the storeroom
- Managing the visitor carparks
- Communicate with staff about any news/updates at Head Office.
- Supporting the set up of new starters with IT, P&C, manager etc.
- Liaise with the property team regarding any building maintenance.
- Manage external visits from contractors - pest control, water cooler, plants etc

**Other tasks**:

- Participate in annual Performance Development Reviews
- Follow policies and procedures.
- Establish a favourable first impression of Explorers Early Learning through a professional, friendly attitude.
- Undertake other projects as required.

**Skills/Attributes**:

- Communication
- Always communicates professionally.
- Adapts communication styles for different situations.
- Communicates openly and honestly.
- Strong verbal and written communication skills.

**Interpersonal Skills**:

- Ability to gain cooperation and assistance of others.
- Responds to queries with efficiency, care, and courtesy.
- Displays a positive attitude.
- Is collaborative with team members.
- Ability to form meaningful and trusting relationships with the Centre Directors / Operations Team and team at Head Office.

**Customer Oriented**:

- Always considers the impact team members, customers, and the business when planning, organizing and decision making.
- Promotes the belief that the small things are huge.
- Practices what we promise through service delivery.
- Works to understand the business to anticipate requirements.

**Problem Solving**:

- Work closely with internal customers to understand their needs.
- Is patient and understanding.
- Takes initiative to find a solution, based on best practice

**Stress Tolerance**:

- Maintains personal effectiveness in times of stress, pressure, and change.
- Ability to respond quickly and effectively to emergency and safety issues

**Attention to Detail**:

- Checks details before completion
- ‘Common sense’ check completed.
- Minimal errors in work
- Proficiency in MS Office

We look forward to hearing from you

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