Executive Assistant

2 weeks ago

Melbourne, Australia AECOM Full time

Company Description
**At AECOM, we’re delivering a better world.**

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.

**Here, you will have freedom to grow in a world of opportunity.**

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.

**Job Description**:
AECOM has a unique opportunity for an experienced and energetic Executive Assistant / Group Coordinator to join our Environment team based in Melbourne.

Our Melbourne Environment Team consists of over 120 people who work with private and public sector clients to deliver projects while promoting resilience, achieving compliance, and mitigating impacts and risks to our communities and natural environment. We are currently seeking an energetic Executive Assistant / Group Coordinator to assist in delivering a high-quality service to support senior leaders and the wider team, ensuring the smooth and effective operation of the Environment group.

Duties and responsibilities will include, but are not limited to:

- Supporting the team with organising social initiatives and client events;
- Coordinating team and client meetings (including catering, agendas, minute taking when and if required)
- Assist with travel requests, expense reimbursements and other tasks;
- High level administrative and project support for the teams.
- Maintain electronic diary for team leaders.
- Manage enquiries, when necessary, from internal and external clients and ensure follow up action is taken in a timely manner.
- Maintain a working knowledge of team policies and procedures to ensure compliance with AECOM standards.
- Other duties as required to assist the teams in achieving their goals.
- Building effective relationships with all members of the environment team and playing a meaningful role is the maintenance of our team culture.

**Qualifications**:
This is a varied and busy role that would suit someone who is proactive and enjoys working within a collaborative environment. You will have proven experience in an administrative or executive assistant role, ideally in a professional services environment. Above all, you will have a friendly and outgoing personality and be someone who enjoys helping others.

You will also be required to demonstrate the following key attributes:

- Efficient, highly organised with solid time-management skills.
- Strong attention to detail.
- A flexible approach with the ability to prioritise tasks and manage conflicting priorities.
- Multi-skilled and adaptable with the ability to show drive and initiative.
- Ability to work autonomously as well as part of a team.
- Capability to build strong relationships with customers, both internal and external.
- Advanced knowledge of Microsoft Office (Outlook, Word, Excel & PowerPoint) and the ability to pick up new systems is essential.

Additional Information
**Benefits at AECOM**

We're an Equal Opportunity Employer and we've committed to creating a culture that embraces flexibility for all team members. We provide a diverse and inclusive work environment and offer many benefits to ensure your professional development & wellbeing.
- Flexible start and finish times, working from home & part-time options
- Working from Home Tool Kits + Mobile Phone
- State of the art, m

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