Executive Services Officer

5 months ago

Brisbane, Australia Education Full time

**About the Department**:
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

**About Strategy and Performance Branch**:
Strategy and Performance is part of the Policy, Performance and Planning division and incorporates Performance Monitoring and Reporting (PMR) and Governance, Strategy and Planning (GSP). Strategy and Performance manages and coordinates corporate governance frameworks, the department's planning and performance functions, including strategic and operational plans, but excluding Developing Performance Planning, corporate reporting, including the annual report and risk management processes. Additionally the department's contribution to the state budget department papers and collection, maintenance, analysis and reporting of data and information about the department's performance.

**Your Role**:As the Executive Services Officer you will**:

- Maintain effective time management practices for senior management, including coordinating diary appointments, prioritising correspondence and responding to outstanding queries and requests for information
- Support the senior executive by coordinating high volumes of incoming and outgoing correspondence and responding to queries and requests for information;
- Maintain a high level of accuracy in all correspondence and administrative documents while using appropriate software programs, including Content Manager and One Note;
- Provide leadership to the senior executives in the implementation and improvement of systems and processes; and
- Coordinate travel arrangements, invoice payments, timesheet reconciliations.

**About You**:
We are looking for an enthusiastic, proactive Executive Services Officer, with the following skills and attributes:

- Outstanding skills in communication, customer service and the ability to build and maintain professional relationships
- High level skills in problem solving, prioritisation and managing competing demands in a timely manner
- Excellent attention to detail and proficiency in record management systems and advanced skills in Microsoft suite software
- Flexibility and availability to meet the needs of the senior executive and the branch

Please refer to the attached role description for any mandatory requirements for this position.

**Interested? To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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