Human Resources Coordinator

1 month ago

Preston, Australia I-HDS Full time

_**Location**_**: Preston 3072
- **Job Description**_
- **HR Coordinator**_

i-Help Disability Service (i-HDS) is rapidly growing disability service provider operating throughout Victoria and Queensland. As a registered provider of the National Disability Insurance Scheme (NDIS) I-Help employs an innovative and customer centric approach when providing support services that enable the participants, we support to live the life they choose.

**About the role**

Reporting to the General Manager, you will play an integral part in the business people, culture and operational strategies and be responsible for the coordination of all recruitment, employee engagement, and build a successful, professional relationship with stakeholders.

**Benefits of working for I-HDS Services**
- Competitive salary and work arrangements
- Employee assistance program
- Flexible working arrangements and friendly workplace
- An organisation that values its staff members
- Career growth and development

**Accountabilities and Main Duties**
- Develop and maintain efficient recruitment procedures.
- Work with recruiting managers to determine the skills and capabilities required and draft position descriptions, job advertisements and interview questions.
- Lead recruitment activities, placing job advertisements, overseeing shortlisting activities, convening selection panels and booking interviews.
- Conduct and document reference checking, as agreed with General Manager.
- Manage completion of probity checks such as NDIS worker screening check, Working with Children Checks and national police checks and maintain registers.
- Organise and conduct interviews ensuring answers to questions are noted and filed in employee folders.
- Conduct reference checks, make verbal offers of employment, negotiate salary and commencement dates.
- Monitor and follow up on outstanding commencement documentation.
- Liaise with the Rostering Manager, Finance Manager to ensure seamless onboarding arrangements are made.
- Ensure employee Induction Checklist, Program and Training Plan has been adapted and completed for each role.
- Lead and attend recruitment events and travel to places such as Registered Training Organisations (RTO), educational institutions, and agencies to present recruitment opportunities potential talent.
- Support the broader the team as required, including coverage for leave and workload support.
- Provide timely day-to-day support in relation to the recruitment and selection process and onboarding/induction.
- Support the rostering Team with scheduling when needed especially when induction has taken place.

**Employment Conditions**:

- Draft contracts of employment and contract variations.
- Assist with the provision of salary sacrifice benefits.
- Provide advice regarding terms and conditions of employment, leave management,
- Lead communication and record keeping with payroll.
- Lead with processes for renegotiating and updating of the Enterprise Agreement.
- Lead requests for reasonable adjustment.
- Manage staff grievances in consultation with relevant managers.
- Manage record keeping for all employment-related records (staff database and personnel files).
- Maintain currency of HR policies and procedures.

**Performance Management**:

- Manage induction and orientation processes for new starters.
- Coordinate probationary review processes and records.
- Manage processes and records for performance appraisals.
- Work with line managers to determine professional development needs.
- Coordinate compliance related training providers and organize training events.

**Workplace Health & Safety**:

- Maintain policies and procedures for workplace health and safety.
- Oversee WHS processes such as incident reporting and hazard identification.
- Work with the payroll function regarding any workers compensation matters.
- Coordinate injury management and return to work processes.
- Lead as required to the Governance & Compliance Coordinator on WHS committee processes including meetings and election of members.

**Selection Criteria Essential**_**:_
- A minimum of **3 years**’ experience working in Human Resources or a related field.
- A high level of initiative and action bias.
- Tertiary qualifications in Human Resources or a related discipline would be advantageous.
- Experience working within a medium to large sized **Disability Service** provider would be advantageous.
- Advanced knowledge of the Fair Work Act and relevant modern awards.
- Administration skills with the ability to develop professional relationships.
- Excellent communication and networking skills.
- Exceptional time management skills with the ability to work to tight deadlines.
- Flexibility and capable of adapting to a dynamic work environment.
- Effective problem-solving skills in a complex environment.
- Professional presentation and work standards.
- General knowledge of the human services sector including NDIS and Mental Health would be advantageous.
- **Documentat

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