Retail Lease Management Lease Administrator

2 months ago

Melbourne, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this opportunity involves**:
As the new Retail Lease Management Lease Administrator, you will support the team and the Head of Retail Lease Management on the Accounts coordination of administrative processing and compliance management for accurate and consistent tenancy schedules.

If you would love the opportunity to develop your career, joining on of JLL’s most prominent National Client - please apply

**An overview of the role**:

- Consistency of tenancy schedules and master data maintained for Vison and Acumen reporting
- Check Rent Review process (Fixed and CPI) has successfully been completed each month
- Complete forms for lease uploads once received (new leases, renewals, terminations), ready for Retail Manager approval
- Assist with production of Tenant Tax Invoices across portfolio by monitoring closure of lease events
- Monthly reviews to ensure all records are completed
- Tenant PLI Certificate currency maintained
- Bank Guarantees / Security Deposit in place, top-ups obtained from tenants as per lease
- First point of escalation for Regional Managers for Lease Administration queries via Manage Engine or directly
- Prepare tenant recharge templates and supporting documentation
- Accurate recording of all original legal tenancy documents including bank Guarantees in Vison and SharePoint folders.
- Compiling relevant asset information as part of the acquisition or divestment requirements.
- Assist with accurate recording and arrange offsite secure storage of original documents on settlement of acquisition.
- ensure compliance to all Retail Legislation requirements and Policies and Procedures followed for duties undertaken.

**Sound like you? This is what we’re looking for**:

- People driven and to be seen to be “kicking goals” for the clients.
- Follow asset management policies and procedures.
- Outstanding interpersonal and negotiation skills.
- A good level of financial aptitude and computer literacy, with the ability to expand these skills as necessary.
- Good Report Writing and Time Management skills.
- Excellent interpretive, analytical skills
- Knowledge of the Retail Tenancy Legislation
- Property and/or Management Qualification
- Use of the ‘Vison’ system is advantageous
- Time management skills, in particular efficient management of a high-volume Outlook inbox and file systems

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values

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