Lease Administration Manager

1 week ago

Melbourne, Australia GPT GROUP Full time

Together, we can do great things.

We shape leading experiences across office, retail, logistics and student accommodation assets.

We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

The Role

We have an exciting part time, 12 month fixed term opportunity for a Lease Administration Manager to manage the timely and accurate management of rent roll, lease contracts and related documents including tenant information and charges in GPT’s lease management and billing system.

This is a varied, fast paced role that is a key part of the onsite Melbourne Office Property Management team reporting into the Team Leader, Lease Administration and General Manager. You will partner with both our Office and Logistics leasing businesses and gain exposure across a broad range of tenants, stakeholder groups and complexity of transactions, solidifying your career in commercial property lease administration.

This is a part time, 30 hour a week role which can be done in 4 or spread across 5 days.

What you will be doing

  • Managing the end to end administration of assigned lease contacts, ensuring all documents relating to the property are managed accurately in line with GPT’s protocols
  • Preparing and entering systems requests to ensure tenant billings are correct. E.g. Administration/liquidation/receiver, assignment or variation of lease, charge variations (charge/abatement), miscellaneous invoice/credit etc.
  • Working closely with key teams to obtain rent roll information in a timely manner and then managing the rent roll process including scheduling, changes, reporting and leading stakeholder reviews.
  • Completing reconciliations on all accounts and managing the  collection of all monthly rentals, ensuring appropriate debt collection, reporting and escalation procedures are in place and are being adhered to.
  • Ensuring all allocation of monies & rent roll generated credits have occurred prior to the issuing of monthly tax statements and investigate payments that do not match billings prior to allocating.
  • Assisting auditors with any queries and retrieving documents for any given asset, as requested.

What makes you stand out

You would ideally bring foundational experience in a comparable lease administration or a finance related role with the commercial acumen, drive and ambition for commercial property management to thrive in the role.

You will have strong attention to detail, with a demonstrated ability to work systematically and independently to achieve strong business outcomes.  

The ability to engage and collaboratively work with others, and develop strong relationships will also be key to your success.

This role would suit a Lease Administration professional ready for the next intermediate step in their property management career.

What makes us stand out

We value our people

  • Enjoy flexible working arrangements and generous leave options.
  • Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
  • Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
  • Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
  • Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

  • Ranked 5th in the 2024 Gender Equality Global Report released by Equileap.
  • Achieved number 2 real estate company in S&P Global Sustainability Assessment.
  • Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
  • Awarded our fourth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2021-2023.
  • Accredited Family Inclusive Workplace™.
  • Committed to our second Stretch Reconciliation Action Plan (RAP).

Everyone counts

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds.

What are the next steps?

If this role sounds like you then we want to hear from you

Click on “Apply” to submit your formal application and Sherene from the Talent Acquisition Team will be in touch

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