Administrative Assistant

3 weeks ago

Canberra, Australia The MITRE Corporation Full time

Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day—working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth. If this sounds like the choice you want to make, then choose MITRE—and make a difference with us.

MITRE’s National Security Sector is helping lead a dramatic shift in how the U.S. and partner nations solve problems for a safer world. MITRE seeks to grow sovereign capabilities within the Commonwealth of Australia to solve problems that impact the U.S., Australia, and their people; create social benefit and economic opportunity; and build a safer and better world for today and future generations. The Commonwealth of Australia faces broad-based system engineering challenges that require engineering and scientific research expertise that draws upon multiple disciplines and government service domains, as well as partnership with a trusted advisor that is objective in its assessments and free from conflicts of interest. This trusted advisor role is especially valuable as the Commonwealth invests in efforts to uplift innovation, enhance sovereign capabilities, bolster the defence industrial base, and contribute to the success of the Australia, United Kingdom, and U.S. tri-lateral agreement (AUKUS).

MITRE brings extensive experience operating FFRDCs for the U.S. government in technical areas that are strategically critical to the Commonwealth. MITRE's extension of its resources to Australia and the creation of new and advanced sovereign capabilities can increase readiness and interoperability within, and between, the governments of both countries to the benefit of the U.S.Australia alliance.

MITRE Australia will support the Commonwealth delivering on MITRE’s core competencies including, but not limited to: systems engineering and integration; artificial intelligence and machine learning; quantum computing and sensing; autonomous systems; space; cybersecurity, electronic warfare, and information warfare; hyper sonics/counter-hyper sonics; undersea technologies; agile and resilient command and control; next generation C4ISR; nuclear engineering; bioengineering; intelligence, surveillance, and reconnaissance; and other cross-domain, leap-ahead technologies.

**Responsibilities**:
As an Executive Administrative Assistant you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the Managing Director, a team of engineers, and other stakeholders. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and travel arrangements, and scheduling meetings.

Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly-matrixed organization, as well as experience in handling the administrative and executive support related tasks with mínimal supervision. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the organization’s activities and goals.

**Key responsibilities will include**:

- Work closely with and support a fast-paced and growing team
- Provide support to staff in developing project deliverables, meetings, and presentation materials in support of project efforts; publish final documents according to MITRE standards and procedures
- Interact effectively with sponsor personnel to acquire building badges, computer accounts and access for MITRE staff
- Assist with project fiscal management
- Work collaboratively with other administrators; provide backfill to other administrators during times of absence and peak loads
- Coordinate and attend management meetings as required
- Develop and maintain SharePoint Online and MS Teams sites
- Maintain electronic and other records and archives
- Work with corporate

  • Assistant Director Agency Liaison

    3 days ago

    Canberra, ACT, Australia Administrative Review Tribunal Full time

    The Administrative Review Tribunal (ART) is currently seeking applications for an Assistant Director Agency Liaison to join the Agency Liaison team in a full-time, ongoing position.This hybrid position can be located in Adelaide, Brisbane, Canberra, Hobart, Perth, Melbourne or Sydney.This is a new position within the Tribunal and is a great opportunity to...

  • Administration Assistant

    3 weeks ago

    Canberra, Australia Beaumont People Full time

    Permanent Administration Assistant working for an Engineering team in Canberra - Ideal role for someone who loves to support a team in the office 5 days a week - Salary on offer is $65K + Super A great opportunity for an Administration Assistant to join a medium sized Engineering firm based in Canberra on a full-time permanent basis. This would be an ideal...

  • Administration Assistant

    3 weeks ago

    Canberra, Australia Onpoint 365 Full time

    Flexible working is highly encouraged - On the job training provided - Located in North Sydney **Administration Assistant** - **Flexible working is highly encouraged**: - **On the job training provided**: - **Located in North Sydney** Our client is seeking a First Nation **Administrative Assistant** to ensure all project documentation meets the...

  • Administration Assistant

    3 weeks ago

    Canberra, Australia Canberra Labour Hire Full time

    Permanent, full time position - Join an award-winning company with a friendly, supportive team culture! - Professional office space with onsite parking We are seeking an Administration Assistant, this role is perfect for a people person who enjoys a diverse role based around helping satisfied customers and completing administrative tasks. **About You**: -...

  • Administrative Assistant

    2 weeks ago

    Canberra, Australia Crypto Tax Calculator Pty Ltd Full time

    **About us** CryptoTax Calculator is a leading service provider in tax compliance solutions for cryptocurrency investors, traders, and business enterprises. We focus on making this inherently complex cryptocurrency tax world a bit easier through our user-friendly software and guiding expertise that will lead them to the correct tax reporting. This way, we...

  • Administration Assistant

    2 weeks ago

    Canberra, Australia Elliott Gray Full time

    Free parking - Fantastic work environment - Career progression Elliott Gray are extremely pleased to be bringing you yet another amazing opportunity, this time with a prestigious law firm in Canberra’s inner south. Practising a variety of law from Litigation, Commercial, Wills & Estates and Family Law our client is known for the strong and personable...

  • Administration Assistant

    3 weeks ago

    Canberra, Australia Polyaire Air Conditioning Products Full time

    **Polyaire** has been a trusted name in the air conditioning industry for over 40 years. We are committed to delivering innovative, energy-efficient products and exceptional service to our customers. With a nationwide presence, Polyaire has established itself as a market leader and a go-to destination for quality air conditioning solutions. We are seeking a...

  • Administration Assistant

    2 weeks ago

    Canberra, Australia Hudson Australia Full time

    Our client, a consulting firm based in **inner south suburb of Canberra** is currently seeking an Administration Assistant - Policy and Engagement to join their client based in the public sector. - Exciting permanent opportunity to join their team based in Canberra. - Positive team culture with focus on career progression and work life balance - Employee...

  • Ea / Administrative Assistant

    3 weeks ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking to...

  • Administration Assistant

    3 weeks ago

    Canberra, Australia Nexia Australia & New Zealand Full time

    IDEAL Plan Management is a division of Nexia Canberra Chartered Accountants. The division provides plan management services to participants of the National Disability Insurance Scheme. Due to an exciting time of growth, we are seeking an Administration Assistant to join the team on a full-time or part-time basis. Utilising your administration background...

  • Administrative Assistant

    2 days ago

    Canberra, Australia ACT Government Full time

    Hawker College is a senior secondary school in Belconnen, with an enrolment of 645 students, committed to learning and wellbeing progress for every student. We have high expectations for engagement and participation, academic performance and behaviour. To ensure that students reach their full potential, we provide extensive services that support wellbeing,...

  • Anu4 Administrative Assistant

    3 weeks ago

    Canberra, Australia Australian National University Full time

    **Classification**:ANU Officer Grade 4 (Administration) **Salary package**:$70,102 - $75,843 per annum pro rata plus 17% superannuation **Terms**: Part time (4 days), Fixed Term (12 months) - Great work/life balance with dynamic and supportive team culture - Mentoring and ongoing career development **Position overview**: The Administrative Assistant acts...

  • Academic Administrative Assistant

    2 weeks ago

    Canberra, Australia Canberra Grammar School Full time

    Administration | Primary School **About the School** Canberra Grammar School is a leading co-educational independent Anglican School founded in 1929. The School’s main campus is set on 20 hectares at the foot of Red Hill, just south of Lake Burley Griffin, close to Parliament House and the lively social precincts of Manuka and Kingston. CGS is committed...

  • Administration Assistant

    1 week ago

    Canberra, ACT, Australia Holding Redlich Full time

    Provide reception, generalist admin and general office support for a team of professional staff in a close-knit team environment.About the roleIn this full time, front of house position, you will provide reception, generalist admin and general office support for a team of professional staff. You will work in a collaborative group with opportunities to...

  • Administration Assistant

    3 weeks ago

    Canberra, Australia Australian National University Full time

    **Classification**: ANU Officer 4 (Administration) **Salary package**: $70,102 - $75,843 per annum plus 17% superannuation **Terms**: Full time, Continuing Are you a supremely organised person used to juggling multiple priorities who enjoys working in an environment where no two days are the same? Do you have the ability to communicate effectively with...

  • Act Administration Assistant

    2 days ago

    Canberra, Australia Pro AV Solutions Full time

    Our ACT branch is looking for a passionate individual to join our team as an Administration Assistant and be responsible for a wide range of administrative tasks to support the daily operations of the Sales, Service and Business Support teams as well as the wider business. **Tasks will include, but not be limited to**: - Reception duties - Assisting with...

  • Admissions Administration Assistant

    3 weeks ago

    Canberra, Australia Canberra Grammar School Full time

    Admissions Office | Operational Staff - We are seeking an enthusiastic Administration Assistant to join our Admissions team - Personable with great attention to detail - An exciting opportunity to work with a team committed to making a difference to the lives of children. **About the Role** Under the broad direction of the Registrar, Administrative...

  • Administrative Assistant

    1 week ago

    Canberra, ACT, Australia Construction Sciences Full time

    Construction Sciences is Australia's leading construction materials testing organisation. We deliver infrastructure project support services such as construction materials testing, environmental consulting and specialised testing throughout Australia and New Zealand.Engineering and Construction companies engage us to deliver accurate results critical to the...

  • Aps4 Executive and Administration Assistant

    2 days ago

    Canberra, Australia Hudson Australia Full time

    APS 4 Executive Assistant/Administration Officer Your duties will include: - Prepare meeting materials for the Assistant Secretary - Coordinate and ensure the timely action of branch's Parliamentary Document Management System (PDMS) items. - Assist with the management of the inbox, including tracking and reporting of requests, prioritisation of complex and...

  • Administration Assistant

    4 weeks ago

    Canberra, Australia Sarina Russo Full time

    The Sarina Russo Apprenticeship Services, a division of the Sarina Russo Group, has established itself as an industry leader in education, training, recruitment and job creation. We work closely with employers, Apprentices, Trainees and the community to create opportunities, increase uptake and provide support throughout the Apprenticeship lifecycle We are...