Fleet Administrator

2 months ago

Melbourne, Australia Adecco Full time

Fantastic opportunity for a fleet administrator
- Autonomy to make your mark; reimagine your career with purpose
- Work flexibly but always together; great team, great benefits, global opportunit

The Fleet Administrator's role is to manage and oversee the fleet of motor vehicles across Australia. You will ensure the smooth operation and maintenance of these vehicles, while also ensuring compliance with licensing, registration, and reporting regulations.

**Client Details**

ADF Careers is on a mission to recruit the right people, in the right numbers, at the right time to support the Australian Defence Force to build, sustain and maximise Defence capability.

Our people are our greatest asset. We recognise and respect our people's need to work in ways that support their careers, families, and lifestyle. That's why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of product and services. We want our people to be financially rewarded; to feel good and to go beyond what they thought possible at work.

Be you, and we'll be better together.

To find out more about our great employee benefits and what it's like to be part of the team, reach out to our friendly talent acquisition team

**Description**

As the Fleet Administrator you will be responsible for supporting the Fleet Management Services team to ensure the oversight and administration of fleet motor vehicles in all centres across Australia wide. You will manage effective operation, maintenance and output of fleet services, whilst complying with fleet specific regulations; licencing, registration and reporting.

Reporting to Network Planning and Construction Manager, you will develop and manage key channel partnerships with organisations that will enable us to identify and connect with our target audience to deliver on our strategic objectives.

**You will**:

- Management of day-to-day enquiries regarding the use of the fleet
- Management of fleet group inboxes
- Maintaining records of all fleet activity, such as vehicle repairs, services, and fuel purchases
- Administration of insurance claims
- Facilitation of hire cars when required.
- Management of fines
- Ensuring all vehicles are safe for operation by performing regular inspections of vehicles and related equipment.
- Lease reviews including kilometre management.
- FBT Reporting
- Facilitation of invoice reviews and approvals
- Managing periodic audits of both vehicles and documentation
- Coordinating / liaising with insurance companies to ensure all vehicles are covered by the appropriate insurance.

**Profile**

To be successful in this role, you will have at least 2+ years of previous experience working in a procurement, fleet or travel position dealing with diverse partners and communities.

Bachelors or tertiary qualification in business or related field is preferable.

**Your background will demonstrate**:

- Proficiency in fleet administration tasks, including vehicle registration, licensing, and documentation management.
- In-depth understanding of fleet-specific regulations, licensing requirements, and reporting standards.
- Knowledge of vehicle maintenance practices, scheduling, and coordination to keep the fleet in top shape.
- Strong data management skills, including accurate record-keeping and database maintenance.
- Excellent communication skills to liaise with various teams, drivers, and regulatory bodies.
- Ability to monitor and optimize fleet-related expenses, including fuel and maintenance costs.
- Commitment to upholding safety standards and ensuring all fleet activities adhere to safety regulations.

**Job Offer**

If eligible, please attach your resume and a cover letter introducing yourself and telling us what attracted you to the position and value you believe you can add to this role.

Note: Your cover letter should be no longer than 800 words.

Applications are open to all qualified Australian citizens regardless of their background, identity, experiences and beliefs. Please connect with us at any time during the recruitment process for a confidential conversation if you require assistance to participate fully in our recruitment process.

DFR_FA_169395755167952

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