Specialist Administrative Support

3 days ago

Sydney, Australia University of New South Wales Full time

**Job no**: 523908

**Work type**: full time

**Location**: Sydney, NSW

**Categories**: Administration, Business Development / Industry Engagement
- Employment Type: Full Time, Fixed Term for 12 months (35-hour week)
- Remuneration: Level 5 position ($82,818 + 17% Superannuation)
- Location: Kensington, NSW (Hybrid Flexible Working available with 1-2 days a week on campus)
- Enjoy a career that makes a difference by collaborating & learning from the best

**Why Your Role Matters**:
UNSW Business School is a leader in business education and research in the Asian region and one of the largest Business Schools in Australia with more than 16,500 students, 500 academic and professional staff and more than 80,000 alumni and partners. The Business School offers a full suite of business degree programs at undergraduate, postgraduate, coursework and research levels, including the AGSM MBA programs and a range of Executive Programs.

The Administrator is part of the Specialist Administrative Support (SAS) unit and is responsible for providing a high level of administrative support in coordinating and organising complex administrative duties for the unit. The Specialist Administrative Support (SAS) Team is responsible for the effective and streamlined delivery of vital operations across the Business School.

**Accountabilities**:
(please review the Position Description for a full list of Accountabilities)
- Provision of consistent and high-quality administrative support to the SAS Manager, including advice on University and Faculty policies and procedures.
- Ensure all administrative processes and tasks are compliant with UNSW Enterprise Agreement and University guidelines whilst contributing to the development and implementation of Facultywide policy, procedures, systems, and alert on significant issues.
- Coordinate with Schools and relevant central teams on term planning, timetabling, clash free course combinations, myExperience survey set up, room allocations and other Faculty-wide specialist administrative tasks.
- Deliver accurate and timely execution of tasks related to sessional academic administration processes from contracting to payment.
- Coordinate the timely, accurate and consistent maintenance of CTP (Casual Teacher Payment) entries and reports, ensuring compliance across the Faculty and aligned with approved plans. Under the direction of the SAS Manager and Administration Officer, support the design and implementation of any new administrative processes or system improvement initiatives.**Skills and Experience**:
To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Advanced time management in a high-volume environment, organisational and problem-solving skills, including the ability to meet multiple deadlines at the same time.
- Demonstrated ability to apply, interpret and advise on policies, procedures or systems, across varying tasks with high levels of compliance required.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Demonstrated commitment to continuous improvement and innovation in an administrative environment, with an ability to investigate operational issues and suggest improvements to procedures for increased efficiency.
- Experience with term planning, timetabling, and contracting for casual Academic staff will be preferred.

**Benefits and Culture**:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)

**How to Apply**:
Submit both a Cover Letter and CV online via the UNSW Job Board before Thursday 18th April 2024. Please ensure your cover letter addresses the selection criteria for this position (no more than 1-2 pages). A copy of the full PD: Position Description - SAS Administrator.pdf

**Get in Touch**:
The University reserves the right not to proceed with any appointment.

Position Description

**Advertised**: 04 Apr 2024 AUS Eastern Daylight Time
**Applications close**: 18 Apr 2024 AUS Eastern Standard Time

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